Meeting of the Board of Trustees June 14, 2018 AGENDA BOARD OF TRUSTEES of NORTHERN ILLINOIS UNIVERSITY 9:00 a.m. – Thursday – June 14, 2018 Board of Trustees Room 315 Altgeld Hall 1. Call to Order and Roll Call 2. Verification of Quorum and Appropriate Notification of Public Meeting 3. Meeting Agenda Approval ............................................................................................. Action........ i 4. Review and Approval of Minutes of March 8, 2018 ......................................................... Action....... 1 May 10, 2018 .......................................................... Action..... 31 5. Chair's Comments/Announcements 6. Public Comment* 7. Reports of Board Committees and Board Liaisons ................................................... Information..... 36 a. Academic Affairs, Student Affairs and Personnel Committee (AASAP) b. Finance, Audit, Compliance, Facilities, and Operations Committee (FACFO) c. Illinois Board of Higher Education d. Northern Illinois University Foundation e. Northern Illinois University Alumni Association f. Northern Illinois Research Foundation 8. President's Report No. 124 a. University Recommendations Forwarded by the Board Committees 1) Mass Transportation Inter-Governmental Agreement Approval ......................... Action........ 39 2) Fiscal Year 2019 Campus Busing System Contract Extension ............................ Action........ 41 3) Fiscal Year 2019 Intercollegiate Athletics Secondary Student Health Insurance Contract Renewal ......................................................................................... Action........ 42 4) Fiscal Year 2019 Intercollegiate Athletics Air Charter Services for Football Team ............................................................................................... Action........ 43 5) Fiscal Year 2019-2021 DoIT Renewal of Onbase Software Maintenance............ Action........ 44 6) Fiscal Year 2019-2021 DoIT Blackboard Software License ................................ Action........ 45 7) DoIT Network Access and Security Refresh and Upgrade ................................. Action........ 46 NIU Board of Trustees -i- June 14, 2018 8) DoIT Wireless Network Expansion and Upgrade – Phase 2 .............................. Action........ 47 9) Fiscal Year 2019 NIU Foundation Professional Services Contract ...................... Action........ 48 10) Request to Transition Tenure Homes…………. .................................................. Action........ 49 11) Request for New Degree Program – M.S. in Data Analytics. ............................. Action........ 50 12) Request for New Degree Program – B.S. in English. ........................................ Action........ 52 13) Request to Delete Emphases within Electrical Engineering ............................... Action........ 54 14) Request to Delete Specialization in Art Education ............................................ Action........ 55 15) Request for Deletion of Center Status ............................................................. Action........ 56 16) Marketing and Support for Undergraduate Recruitment ................................... Action........ 57 17) Differential Tuition for Master of Science and Certificate of Graduate Study in Data Analytics ............................................................................................... Action........ 58 18) Fiscal Year 2019 Internal Budget.................................................................... Action........ 59 b. University Reports Forwarded by the Board Committees 1) Oral English Proficiency Annual Report ................................................... Information........ 64 2) Quarterly Financial Summary ................................................................. Information........ 66 3) Holmes Student Center Bookstore Agreement ......................................... Information........ 68 4) Facilities Update .................................................................................... Information........ 69 5) Semi-Annual Progress Report of Active Capital Projects .......................... Information........ 70 6) Periodic Report on Investments ............................................................ Information........ 77 7) Quarterly Summary Report of Transactions in Excess of $100,000 ........... Information........ 80 8) Fiscal Year 2017 External Audit Corrective Action Plans Update ................ Information........ 82 c. Items Directly from the President 1) Revised Recommendation for Faculty Tenure and Promotion 2018-2019 .......... Action........ 89 2) Authorization to Retain an Executive Search Firm to Support a Search for the Next Dean of the College of Law .............................................................. Action........ 91 3) Authorization to Retain an Executive Search Firm to Support a Search for the Next General Counsel .............................................................................. Action........ 93 4) Instructors’ Unit Memorandum of Understanding ............................................ Action........ 95 5) Supplemental Tax Compliance Certificate and Agreement ................................ Action........ 96 6) Higher Learning Commission Assurance Update ...................................... Information...... 105 7) Presidential Goals Update ...................................................................... Information...... 106 8) Health Services Presentation .................................................................. Information...... 107 9) Grants and Contract Awards .................................................................. Information...... 108 9. Chair’s Report No. 84 a. Presidential Search Planning Committee Final Report .................................... Information...... 115 b. Fiscal Year 2019 Election of Board Officers and Civil Service Representative ........... Action...... 124 NIU Board of Trustees -ii- June 14, 2018 c. Closed Session Minutes Review and Release ......................................................... Action...... 125 d. Resolution Honoring Student Trustee Giuseppe LaGioia ......................................... Action...... 126 10. Other Matters 11. Next Meeting Date 12. Closed Session 13. Adjournment *Individuals wishing to make an appearance before the Board should consult the Bylaws of the Board of Trustees of Northern Illinois University, Article II, Section 4 – Appearances before the Board. Appearance request forms will be available in the Board Room the day of the meeting. For more information contact Liz Wright, Acting Recording Secretary to the Board of Trustees, Altgeld Hall 300, DeKalb, IL 60115, at [email protected] 815-753-9501. Anyone needing special accommodations to participate in the NIU Board of Trustees meetings should contact Liz Wright, 753-9501, as soon as possible. NIU Board of Trustees -iii- June 14, 2018 Meeting of the BOARD OF TRUSTEES OF NORTHERN ILLINOIS UNIVERSITY March 8, 2018 1. CALL TO ORDER AND ROLL CALL The meeting was called to order at 9:02 a.m. by Board Chair Wheeler Coleman in the Board of Trustees Room, 315 Altgeld Hall. Recording Secretary Kathy Carey conducted a roll call. Members present were Trustees Dennis Barsema, Robert Boey, John Butler, Giuseppe LaGioia, Tim Struthers, and Board Chair Wheeler Coleman. Members absent were Veronica Herrero and Eric Wasowicz. Also present were, Acting President Lisa Freeman, Board Liaison Matt Streb, Acting General Counsel Greg Brady, Acting Executive Vice President and Provost Chris McCord, Vice President for Administration and Finance Sarah McGill, Vice President, Anne Kaplan, and University Advisory Council (UAC) Representatives Barbara Andree, Catherine Doederlein, Alex Gelman, and Linda Saborio. 2. VERIFICATION OF QUORUM AND APPROPRIATE NOTIFICATION OF PUBLIC MEETING Acting General Counsel Brady indicated the appropriate notification of the meeting was provided pursuant to the Illinois Open Meetings Act. Mr. Brady also advised that a quorum was present. 3. MEETING AGENDA APPROVAL Chair Coleman asked for a motion to approve the meeting agenda and indicate there would be a motion later for a consent agenda of agenda items 8.b.1 through 8.b.12, and 8.c.3. Trustee Struthers moved and Trustee LaGioia seconded. The motion passed. 4. REVIEW AND APPROVAL OF MINUTES OF OCTOBER 19, 2017 AND NOVEMBER 16, 2017 Chair Coleman asked for a motion to approve the minutes from the meeting of October 19, 2017. Trustee LaGioia moved and Trustee Boey seconded the motion. The motion passed. Chair Coleman asked for a motion to approve the minutes from the meeting of November 16, 2017. Trustee Butler moved and Trustee Struthers seconded the motion. The motion passed. 5. CHAIR’S COMMENTS/ANNOUNCEMENTS Chair Coleman began by inviting attending members of the University Advisory Committee who wished to speak at the meeting. Cathy Doederlein began, good morning and thank you. This is Cathy Doederlein, President of Supportive and Professional Staff Council. I apologize as I’ll have to step out in a little bit because we have our monthly meeting for SPS Council the second Thursday of every month. So I apologize for that. But I did just want to share kind of the topic of mind item for SPS at this time which primarily relates to the state university civil services systems merit board procedure update which impacts how supportive professional staff that are in roles that are flagged as civil service or operating staff roles are shifted into those positions. The university,