Date: Monday 24 February 2020 Time: 1.00 pm Venue: Council Chamber, Municipal Chambers, The Octagon, Dunedin Council OPEN ATTACHMENTS UNDER SEPARATE COVER ITEM TABLE OF CONTENTS PAGE 6.1 Ordinary Council meeting - 10 December 2019 A Minutes of Ordinary Council meeting held on 10 December 2019 3 6.2 Ordinary Council meeting - 31 January 2020 A Minutes of Ordinary Council meeting held on 31 January 2020 20 6.3 Ordinary Council meeting - 11 February 2020 A Minutes of Ordinary Council meeting held on 11 February 2020 24 7 Infrastructure Services Committee - 10 February 2020 A Minutes of Infrastructure Services Committee held on 10 February 2020 28 8 Waikouaiti Coast Community Board - 20 November 2019 A Minutes of Waikouaiti Coast Community Board held on 20 November 2019 33 9 Otago Peninsula Community Board - 21 November 2019 A Minutes of Otago Peninsula Community Board held on 21 November 2019 41 10 Strath Taieri Community Board - 21 November 2019 A Minutes of Strath Taieri Community Board held on 21 November 2019 49 11 West Harbour Community Board - 27 November 2019 A Minutes of West Harbour Community Board held on 27 November 2019 54 COUNCIL 24 FEBRUARY 2020 12 Mosgiel-Taieri Community Board - 28 November 2019 A Minutes of Mosgiel-Taieri Community Board held on 28 November 2019 61 13 Saddle Hill Community Board - 28 November 2019 A Minutes of Saddle Hill Community Board held on 28 November 2019 67 COUNCIL 24 FEBRUARY 2020 Item 6.1 Item Council MINUTES Minutes of an ordinary meeting of the Dunedin City Council held in the Council Chamber, Municipal Chambers, The Octagon, Dunedin on Tuesday 10 December 2019, commencing at 1.04 pm PRESENT Attachment A Attachment Mayor Mayor Aaron Hawkins Deputy Mayor Cr Christine Garey Members Cr Sophie Barker Cr David Benson-Pope Cr Rachel Elder Cr Doug Hall Cr Carmen Houlahan Cr Marie Laufiso Cr Mike Lord Cr Jim O'Malley Cr Jules Radich Cr Chris Staynes Cr Lee Vandervis Cr Steve Walker IN ATTENDANCE Sue Bidrose (Chief Executive Officer), Sandy Graham (General Manager City Services), Simon Drew (General Manager Infrastructure Services), Simon Pickford (General Manager Community Services), Dave Tombs (General Manager Finance and Commercial), John Christie (Director Enterprise Dunedin), Graham McKerracher (Manager, Council Communications and Marketing), Robert West (Group Manager Parks and Recreation), Owen Graham (Senior Leasing and Land Advisor), Tami Sargeant (Team Leader Regulation Management – Transport), Michael Tannock (Network Assets Team Leader), Gavin Logie (Financial Controller) and Lawrie Warwood (Financial Analyst) Governance Support Officer Lynne Adamson 1 OPENING Maurice Turketo, Church of Jesus Christ of the Latter Day Saints opened the meeting with a prayer. Minutes Ordinary Council meeting - 10 December 2019 Page 3 of 74 COUNCIL 24 FEBRUARY 2020 2 PUBLIC FORUM Item 6.1 Item 2.1 Public Forum - Immigration Office/Services Paul Gourlie and Potama sought support for the establishment of Otepoti Dunedin Immigration office/services. He asked for support to establish a permanent or rotating office to provide these services. Mr Gourlie noted that there should be universal access to education and health for all residents and appealed for the city to take ownership of the University and he spoke of the living wage. 2.2 Public Forum - Commercial Rates Matt Easton advised that he owned the Pool House and back packers and felt that A Attachment commercial accommodation providers were on an unfair playing field in respect of commercial rates, compared to the University and Air B and B properties, both of which rent out beds. Mr Easton voiced his concerns with freedom campers parking close together and spoke of the use and potential risk should a gas cannister blow. He advised that he adhered to all safety regulations and believed the campers should also. 2.3 Public Forum - Sims Building Kristine Smith and Tim Heath (Sims Building Action Group) read their written submission concerning the Sims Building. It was moved Mayor Aaron Hawkins/Cr Christine Garey: That the Council: Extend the public forum. Motion carried Ms Smith and Mr Heath responded to questions on the provision of car parks; heritage and the financial pressure to rebuild. Minutes Ordinary Council meeting - 10 December 2019 Page 4 of 74 COUNCIL 24 FEBRUARY 2020 2.4 Public Forum - Reverse the Closure of the Carriageway 6.1 Item Anne Marie Parsons spoke of the achievements of her late husband; Henry Richard Wain Skinner, and her disappointment that they had never been recognised. His achievements included fencing off the albatross colony to provide protection for the albatross, .setting up the Taieri Gorge Railway, and running a small tour company, which he used to advocate and successfully bring cruise ships to Dunedin. In response to questions, Ms Parsons commented that she would like recognition for her late husband and agreed that a plaque appropriately placed would be suitable. 2.5 Public Forum - Octagon Closure Dougal McGowan, Otago Chamber of Commerce addressed the meeting on the proposed Octagon closures. He commented on the concerns raised by affected A Attachment businesses on the lack of communication they had received over the proposed trial. Mr McGowan noted earlier committee reports where support was given for pedestrianisation trials to be undertaken in the lower Octagon and lower Stuart Street. He commented that full closure was not supported, and that the upper Octagon should be open and available for buses to drop off and pick up passengers. Mr MGowan responded to questions. 2.6 Public Forum - Octagon Closure Paul Phelan, Chairman, Dunedin Host spoke on the proposed Octagon closure during Jan – March 2020, noting the Dunedin Host members and the tourism industry had concerns with the proposed closure. Mr Phelan spoke of the lack of communication and consultation. He advised that he understood that Council had approved closure of the lower Octagon and lower Stuart Street previously and therefore, the new proposal raised confusion. Mr Phelan commented that the impact the closure would have on cruise ship visitors and tourism with buses unable to drop passengers in the centre of the city, and the negative impact for businesses, including the need to reprint previously printed material. Mr Phelan then responded to questions. 3 APOLOGIES Moved (Mayor Aaron Hawkins/Cr Christine Garey): That the Council: Accepts the apology from Cr Andrew Whiley for absence and Cr Doug Hall for lateness. Minutes Ordinary Council meeting - 10 December 2019 Page 5 of 74 COUNCIL 24 FEBRUARY 2020 Motion carried (CNL/2019/045) Item 6.1 Item 4 CONFIRMATION OF AGENDA Moved (Mayor Aaron Hawkins/Cr Mike Lord): That the Council: Confirms the agenda with the following alterations: In regard to Standing Order 2.1, Option C be adopted in relation to moving and seconding and speaking to amendments. That Item C3 – Property Arrangement Grant Sport Otago be withdrawn from the meeting. A Attachment Motion carried (CNL/2019/046) 5 DECLARATIONS OF INTEREST Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have. Moved (Mayor Aaron Hawkins/Cr Christine Garey): That the Council: a) Notes the Elected Members' Interest Register attached; and b) Confirms the proposed management plan for Elected Members' Interests. c) Notes the Executive Leadership Team Interest Register. Motion carried (CNL/2019/047) 6 CONFIRMATION OF MINUTES 6.1 ORDINARY COUNCIL MEETING - 25 OCTOBER 2019 Moved (Mayor Aaron Hawkins/Cr Rachel Elder): That the Council: Confirms the public part of the minutes of the Ordinary Council meeting held on 25 October 2019 as a correct record. Motion carried (CNL/2019/048) Minutes Ordinary Council meeting - 10 December 2019 Page 6 of 74 COUNCIL 24 FEBRUARY 2020 Item 6.1 Item 6.2 ORDINARY COUNCIL MEETING - 30 OCTOBER 2019 Moved (Mayor Aaron Hawkins/Cr Chris Staynes): That the Council: Confirms the public part of the minutes of the Ordinary Council meeting held on 30 October 2019 as a correct record. Motion carried (CNL/2019/049) 6.3 ORDINARY COUNCIL MEETING - 12 NOVEMBER 2019 Moved (Mayor Aaron Hawkins/Cr Chris Staynes): A Attachment That the Council: Confirms the public part of the minutes of the Ordinary Council meeting held on 12 November 2019 as a correct record. Motion carried (CNL/2019/050) 7 MINUTES OF COMMUNITY BOARDS 7 OTAGO PENINSULA COMMUNITY BOARD - 31 OCTOBER 2019 Moved (Cr Christine Garey/Cr Jim O'Malley): That the Council: a) Notes the minutes of the Otago Peninsula Community Board meeting held on 31 October 2019. Motion carried (CNL/2019/051) 8 STRATH TAIERI COMMUNITY BOARD - 31 OCTOBER 2019 Moved (Cr Mike Lord/Cr Jim O'Malley): That the Council: a) Notes the minutes of the Strath Taieri Community Board meeting held on 31 October 2019 Motion carried (CNL/2019/052) Minutes Ordinary Council meeting - 10 December 2019 Page 7 of 74 COUNCIL 24 FEBRUARY 2020 Item 6.1 Item 9 MOSGIEL-TAIERI COMMUNITY BOARD - 7 NOVEMBER 2019 Moved (Cr Carmen Houlahan/Cr Jim O'Malley): That the Council: a) Notes the minutes of the Mosgiel-Taieri Community Board meeting held on 07 November 2019 Motion carried (CNL/2019/053) 10 SADDLE HILL COMMUNITY BOARD - 7 NOVEMBER 2019 Moved (Cr Jules Radich/Cr Jim O'Malley): Attachment A Attachment That the Council: a) Notes the minutes of the Saddle Hill Community Board meeting held on 07 November 2019 Motion carried (CNL/2019/054) 11 WAIKOUAITI COAST COMMUNITY BOARD - 7 NOVEMBER 2019 Moved (Cr Jim O'Malley/Cr Rachel Elder): That the Council: a) Notes the minutes of the Waikouaiti Coast Community Board meeting held on 07 November 2019 Motion carried (CNL/2019/055) 12 WEST HARBOUR COMMUNITY BOARD - 7 NOVEMBER 2019 Moved (Cr Steve Walker/Cr Sophie Barker): That the Council: a) Notes the minutes of the West Harbour Community Board meeting held on 07 November 2019.