Request for Proposal for Urban Renewal and Redevelopment of Old Estates within Mombasa County through Joint Venture Partnership – Lot No. 4 – Changamwe Estate REPUBLIC OF KENYA COUNTY GOVERNMENT OF MOMBASA REQUEST FOR PROPOSAL FOR URBAN RENEWAL AND REDEVELOPMENT OF OLD ESTATES WITHIN MOMBASA COUNTY THROUGH JOINT VENTURE PARTNERSHIP. LOT NO. 4 - CHANGAMWE ESTATE TENDER NO.CGM/PRO/T/044/2 019-2020 MARCH 2020 1 Request for Proposal for Urban Renewal and Redevelopment of Old Estates within Mombasa County through Joint Venture Partnership – Lot No. 4 – Changamwe Estate Table of Contents Contents DEFINITIONS .................................................................................................................................. 7 DISCLAIMER ................................................................................................................................ 12 SECTION I:INTRODUCTION ........................................................................................................ 14 PROJECT IMPLEMENTATION STRATEGY ................................................................................ 15 Project Implementation Strategy ................................................................................................ 15 JOINT VENTURE STRUCTURE ................................................................................................... 16 EXISTING TENANTS .................................................................................................................... 20 MANAGEMENT COMPANY ......................................................................................................... 21 REPRESENTATIVES OF THE PARTIES CONTRACTING AUTHORITY’S REPRESENTATIVE (S) .................................................................................................................................................. 21 DEVELOPMENT PARTNER’S REPRESENTATIVE (S)............................................................... 22 CHANGAMWE ESTATE ............................................................................................................... 23 Site Overview ............................................................................................................................... 23 SECTION II: INVITATION TO SUBMIT BID(S) .......................................................................... 25 marked “BID NO. __________: URBAN RENEWAL AND .................................................. 26 SECTION III: INSTRUCTIONS TO BIDDERS ............................................................................ 27 B: BID DOCUMENTS ................................................................................................................ 27 C: PREPARATION OF BIDS ..................................................................................................... 27 D: SUBMISSION OF BIDS ........................................................................................................ 28 E: BID OPENING AND EVALUATION ...................................................................................... 28 F: AWARD OF CONTRACT ..................................................................................................... 28 A GENERAL ............................................................................................................................. 29 3.2 Eligibility and Qualification Requirements ........................................................................ 29 3.2.2 Eligibility Criteria .............................................................................................................. 30 3.2.2.1 Bidding Consortium (BC) ............................................................................................. 31 3.2.3 Constituent Parts of the Mandatory Requirements ....................................................... 31 3.2.4 Falsified information ........................................................................................................ 32 3.3 Cost of Bidding.................................................................................................................... 32 3.4 Site Visit ............................................................................................................................... 32 B BID DOCUMENTS ................................................................................................................ 33 SECTION II “INVITATION TO SUBMIT BID (S)” SECTION III “INSTRUCTIONS TO BIDDERS” SECTION IV “PROJECT OUTPUT SPECIFICATIONS” SECTION V “TECHNICAL PROPOSAL” 33 2 Request for Proposal for Urban Renewal and Redevelopment of Old Estates within Mombasa County through Joint Venture Partnership – Lot No. 4 – Changamwe Estate 3.6 Inquiries by Bidders: ........................................................................................................... 33 3.7 Amendment of Bid Documents .......................................................................................... 34 3.8 Language of the Bid: ........................................................................................................... 35 3.9 Documents Comprising the Bid:........................................................................................ 35 3.10 Currencies of the Bid: ...................................................................................................... 35 3.11 Bid Validity: ...................................................................................................................... 35 3.12 Bid Security: ..................................................................................................................... 36 3.13 (A) Consultants fee ................................................................. Error! Bookmark not defined. (B) Success / Project Development Fee: ................................................................................. 38 3.14 No Alternative Offers: ...................................................................................................... 38 3.15 Pre-Bid Meeting ................................................................................................................ 39 3.16 Format and Signing of Bid .............................................................................................. 39 D SUBMISSION OF BIDS ........................................................................................................ 41 3.18 Deadline for Submission of Bids .................................................................................... 42 3.19 Modification and Withdrawal of Bids ............................................................................. 43 E BID OPENING AND EVALUATION ...................................................................................... 45 3.21 Process to be Confidential .............................................................................................. 46 3.22 Clarification of Bids ......................................................................................................... 46 3.23 Determination of Responsiveness ................................................................................. 47 3.24 Evaluation of Bids ............................................................................................................ 48 Step 1: Evaluation of Mandatory Requirements ........................................................................ 48 Step 2: Evaluation of Technical Proposal ................................................................................. 48 Step 3: Evaluation of Financial Proposal .................................................................................. 49 F AWARD OF CONTRACT ..................................................................................................... 51 3.25 Award ................................................................................................................................ 51 3.26 Notification of Award and Signing of the Joint Venture Agreement ........................... 51 3.27 Performance Guarantee .................................................................................................. 53 3.28 Corrupt or Fraudulent Practices: .................................................................................... 53 3.29 Appendix to Instructions to Bidders: ............................................................................. 53 ANNEX A - APPENDIX TO INSTRUCTIONS TO BIDDERS ........................................................ 55 SECTION IV: PROJECT OUTPUT SPECIFICATIONS................................................................. 58 NB: ................................................................................................................................................ 60 SECTION V: TECHNICAL PROPOSAL ....................................................................................... 63 Technical Proposal Evaluation ................................................................................................... 63 ANNEX B – TECHNICAL BID REQUIREMENTS ......................................................................... 64 i. Construction Technology; .................................................................................................. 64 3 Request for Proposal for Urban Renewal and Redevelopment of Old Estates within Mombasa County through Joint Venture Partnership – Lot No. 4 – Changamwe Estate CONSTRUCTION TECHNOLOGY (50 points) ...........................................................................