EMERGENCY RESPONSE PLAN Note: This is the Media Version of the Emergency Response Plan. Some of the information in this document has been omitted due to confidentiality purposes. Revised January 2019 UTM Safety & Health Procedures, Subject F: Emergency Response Plan Table of Contents List of Appendices........................................................................................................... Page 2 Executive Policy ...................................................................................................................... 3 1. Purpose .............................................................................................................................. 4 2. Emergency Defined ............................................................................................................ 4 3. Initial Response .................................................................................................................. 5 4. Declaration of Emergency .................................................................................................. 5 5. Incident Management ......................................................................................................... 5 6. Chain of Command/Emergency Policy Group ................................................................... 5 7. Emergency Operations Center ........................................................................................... 6 8. Emergency Management Group ......................................................................................... 6 9. NIMS Functional Groups (a.k.a. General Staff) ................................................................ 8 Sample NIMS/ICS Organizational Chart ......................................................................... 14 10. Emergency Response Priorities ........................................................................................ 15 11. Specific Responsibilities .................................................................................................. 16 Chancellor .................................................................................................................... 16 Vice Chancellor for Academic Affairs ........................................................................ 16 Vice Chancellor for Finance and Administration ........................................................ 16 Vice Chancellor for Student Affairs ............................................................................ 16 Vice Chancellor for University Advancement............................................................. 17 Chief Information Officer ............................................................................................ 17 Director of University Relations (Public Information Officer) ................................... 17 Director of Public Safety ............................................................................................. 17 Director of Physical Plant ............................................................................................ 18 Environmental Health and Safety Officer ................................................................... 18 Emergency Management Coordinator (Includes Duties as UT TEMA Field Representative) ............................................................................................................ 18 Housing/Residence Life ............................................................................................... 19 Director of Student Health Services ............................................................................ 19 Dining Services ............................................................................................................ 19 Risk Manager ............................................................................................................... 20 Director of Athletics .................................................................................................... 20 12. Command Post ................................................................................................................. 20 13. Staging Areas ................................................................................................................... 20 14. Evacuations ...................................................................................................................... 20 15. Shelters ............................................................................................................................. 21 16. News Media ...................................................................................................................... 21 17. Volunteer Management .................................................................................................... 21 18. External Agencies ............................................................................................................ 21 19. Purchasing Guidelines ...................................................................................................... 21 20. Transportation Services .................................................................................................... 21 21. Lines of Communication .................................................................................................. 22 22. Documentation of Activities ............................................................................................ 22 23. Log of Events ................................................................................................................... 22 24. Recall Plans ...................................................................................................................... 22 25. Building Managers ........................................................................................................... 22 26. Maintenance of Emergency Response Plan ..................................................................... 22 27. Emergency Response Plan Training ................................................................................ 23 Effective Date: 3/15/86, Revised Date: 01/19 Page 1 of 126 UTM Safety & Health Procedures, Subject F: Emergency Response Plan 28. WEBEOC ......................................................................................................................... 24 29. Handling of Campus Farm Animals................................................................................. 25 30. Mutual Aid Agreement with the Tennessee Board of Regents System, Resource Sharing in an Emergency ................................................................................................. 25 List of Appendices: Appendix A - Municipal Emergency Telephone Numbers ........................................ 26 Appendix B - UTM Emergency Management Team Contact Numbers .................... 27 Appendix C - Significant Occupational Services, UTM Personnel Home Telephone Numbers ............................................................................. 28 Appendix D - Recall List for Department of Public Safety ........................................ 30 Appendix E - Campus Building Managers and/or Emergency Contacts ................... 31 Appendix F - Campus Residence Buildings Emergency Contacts ............................ 33 Appendix G - Campus Map ........................................................................................ 34 Appendix H - Weekday After-Office Hours Contacts ................................................ 35 Appendix I - Weekend Hours.................................................................................... 36 Appendix J - University Radio Communication Resources ...................................... 37 Appendix K - Amateur Radio Operators .................................................................... 38 Appendix L - University-Owned Vehicles ................................................................. 39 Appendix M - Utilities Contacts.................................................................................. 40 Appendix N - Emergency Resource Information ....................................................... 41 Appendix O - Emergency Notification Information ................................................... 42 Appendix P - Fire Drill Procedures for Academic Buildings .................................... 44 Appendix Q - Bomb Threat Procedures ..................................................................... 45 Appendix R - Tornado Procedures ............................................................................. 49 1Appendix S - Earthquake Procedures ........................................................................ 50 Appendix T - Flu Pandemic Response Plan ............................................................... 51 Appendix U - Classroom Response to Armed Intruders ............................................ 57 Appendix V - Public Safety Response to Armed Encounters .................................... 60 Appendix W - Mutual Aid Agreement with City of Martin ........................................ 63 Appendix X - Mutual Aid Agreement with Weakley County Emergency Management Agency ........................................................................... 67 Appendix Y - Academic Affairs Emergency Response Plan ..................................... 68 Appendix Z - Emergency Response Procedure, Vice Chancellor for Finance and Administration .............................................................................