EASTERN COALFIELDS LIMITED Phone- 0341-2444506, (A SUBSIDIARY OF COAL INDIA LTD.) -2444507, -2444508 OFFICE OF THE GENERAL MANAGER -2444209 EAPBX: 0341-2444112 KUNUSTORIA AREA -2444717 PO. TOPSI-713362 ; BURDWAN(W.B) GM Office: 0341- 2444159, -2444601 Ref: GM/KNT/ Tender / 14 -15/140 DATE: 3 1-10 -2014 TENDER NOTICE Sealed quotations in two bid system are invited from the experienced and reputed transporters for transportation of Iron & Steel Materials by trailor to Kunustoria Area Store. Tender No. & Description Tender fee Earnest Due date Last date Date Including Money & time of [email protected]% (Rs) of Sale of (Rs.) Opening tender (part-1) paper GM/KNT/ Tender / 14 -15/140 Transportation of Iron & 287.00 6300.00 3.30 pm 04 .12.14 Steel materials by trailor (non On refundable) 05.12.14 (i) From SAIL, Durgapur stock yard to Kunustoria Area Store /Bansra Colliery/Kunustor ia colliery (ii)from SAIL, Durgapur plant to Dated.31.10.14 Kunustoria Area Store/Bansra Colliery/Kunustoria colliery (iii)from IISCO, Burnpur stock yard to Kunustoria Area Store/Bansra Colliery/Kunustoria colliery . Estimated Quantity:1500MT The tender document can be had from the office of the undersigned on any working day between 10.00a.m. to 12.00 noon within 04.12.14(excepting Saturday, Sunday & Holiday) on payment of necessary tender fees either by cash or in the form of demand draft duly drawn in favour of `EASTERN COALFIELDS LIMITED,A/C AREA IV “drawn on any Nationalized Bank & payable at SBI, Kunustoria. The tender documents can also be downloaded from web site www.easterncoal.gov.in/ www.tenders.gov.in and tender fee shall have to be deposited along with the quotations at the time of submission of tender. General Manager Kunustoria Area Cc to: PRM, ECL, and Sanctoria-with a request to publish the tender on leading news paper and web site. CD and hard copies are being sent for the purpose. Cc to: AFM/Area Safety Officer/Area Engr (E&M)/MM, Kunustoria Area. Cc to: Cashier, Kunustoria Area EASTERN COALFIELDS LIMITED Phone- 0341-2444506, (A SUBSIDIARY OF COAL INDIA LTD.) -2444507, -2444508 OFFICE OF THE GENERAL MANAGER -2444209 EAPBX: 0341-2444112 KUNUSTORIA AREA -2444717 PO. TOPSI-713362 ; BURDWAN(W.B) GM Office: 0341- 2444159, -2444601 Ref: GM/KNT/ Tender / 14 -15/140 DATE: 3 1-10 -2014 TENDER DOCUMENT Sealed tenders are invited in two parts (part-I and part-II)from experienced and resourceful transport contractors for the execution of following job on per M.T. basis under Kunustoria Area. Tender No. GM/KNT/ Tender / 14-15/140 Date: 31.10.2014. Name of job : Transport of Iron and Steel materials by trailor (a) from SAIL, Durgapur stock yard to Kunustoria Area Store/Bansra Colliery/Kunustoria colliery (b) from SAIL, Durgapur plant to Kunustoria Area Store/Bansra Colliery/Kunustoria colliery (c) from IISCO, Burnpur stock yard to Kunustoria Area Store /Bansra Colliery/Kunustoria colliery Materials may be unloaded at any of the points namely Kunustoria Area Store/Bansra Colliery/Kunustoria colliery at the discretion of management , being more or less equidistant from SAIL stockyards. Estimated Cost: Rs. 6,30,000/- Earnest Money :Rs.6,300/-( Six thousand three hundred only) Period of contract : Dec’14 to March ‘16 Date & Time of submission of tender : 05.12.2014 upto 1.00 PM Date & Time of Opening of tender (part-I) : 05.12.2014 at 3.30 PM Earnest money shall have to be deposited by the tenderer in the form of demand draft along with the tender part-I.If the tenders are submitted locally, the envelope must be superscribed with Tender No. and Date of opening and put in the tender box kept for this purpose in this office. If the tenders are sent by post, the tenders must be sent in double covers. The inside cover should bear the tender No. and Date of Opening. The outer cover should bear only the address of this office without mentioning the Tender No. and Date of opening. Tender will have to be submitted in two parts i.e part-I and part-II in separate sealed covers. Part-I shall contain commercial terms and conditions, earnest money and cost of tender paper and part-II shall contain price bid only. All the two covers are to be put under another cover duly sealed and superscribing on it the tender no. and date, due date of opening and address of tenderer. Hand written offers will be summarily rejected . Tenderer are requested to deposit the requisite amount of earnest Money as indicated against the work in the form of demand draft drawn in favour of “Eastern Coalfields Limited.A/C Area IV” on any Nationalized Bank & payable at SBI,Kunustoria. Earnest money must be submitted in separate sealed cover super-scribed “Earnest Money” Payment of earnest money in any other form shall not be accepted. Any exception will render the tender invalid. No Tender will be considered unless accompanied by required Earnest Money. Page -1/5 Page-2/5 ELIGIBILITY CRITERIA: 1) Experience of having successfully completed (not less than 50% of the estimated value) of similar works on any last three years i.e. 11-12 ,12-13 and 13-14 for CIL or any of its subsidiaries or any other Govt./Quasi Govt organizations.This has to be authenticated by submitting Order copies (duly notarized). 2) Tenderers are requested to submit the following documents with the tender paper:- a) Copy of work order showing experience duly self certified. b) Job completion certificate of store transport. c) Value of work done duly certified by associate finance. d) Bank account number and name of banker. e) Required earnest money f) Name of proprietors / partners. Valid (as on the date of tendering) partnership deed in case of partnership firm. g) Self certified copy of income tax PAN registration. h)Acceptance of all terms and conditions of tender paper. Fulfillment of eligibility criteria should be supported with documentary evidences. Only such bidders who meet the above eligibility criteria shall qualify for opening of part-II tender. All such documents shall be attested and authenticated and original shall be placed for verification when asked for. TERMS AND CONDITIONS:- 1. The rate should be quoted per M.T. basis. The rate should be inclusive of loading, unloading, handling,Toll Tax,weighment charges, P.O.L and any other miscellaneous expenditure on the way. No demurrage/ detention charge of any nature will be entertained. Single rate quoted must be quoted for all sizes of Iron & Steel materials in each distance category 2. Each and every pages of the offer must be authenticated with company’s seal and signature. 3. Our authorised representative will accompany for receiving materials from SAIL, Durgapur/IISCO,Burnpur and will handover the same to transporter ` s authorised representative at Durgapur/Burnpur. The transporter must submit the authorization letter of his authorised representatives on receipt of work order , who will accompany the trailor on the date of loading and transporting. It will be the responsibility of the transporter`s representative for arranging Weighment of trailor, placement of trailor at the yard and release of trailor from the yard after loading and Weighment. The trailor must be accompanied by driver and khalasi all the time. The authorised representative of the transporter must accompany the trailor till it reaches our Kunustoria Area Store. 4. (i)Material will be collected as and when required during the currency of the contract as per DO received from ECL, HQ. The transporter will be informed one day before hand for placement of the vehicle. The transporter will associate himself in getting program of collection from SAIL/IISCO. (ii)Procedure laid down by the company and intimated from time to time to ensure proper control with respect to movement of Iron & steel materials if any shall be binding on the contractor. (iii) If for any reason, the contractor fails to lift the required quantity from any stockyard agencies within the stipulated delivery time and fails to comply with any of the terms and conditions enumerated therein and in default thereof the company would be at liberty to take the following recourse:- -To appoint another contractor readily available for transporting Iron & Steel materials from stockyards. The extra cost incurred for getting the Iron & Steel materials transported would be deducted from the defaulting contractor/s running bills/security amount lying with companies claim and damages whatsoever from the contractors. Such event would cause premature termination of the contract. 5. Weighment of trailor:- (ii) The trailor will be weighed again at consignee’s end at private weighbridge either at Bansra moor or Ranisar moor (as the facility of weighbridge of trailor is not available at Kunustoria area) near Kunustoria Area before receipt of material. If any shortages are found from the challan weight , double the actual value of the material shall be recovered from the transporter. The transporter has to arrange for the cost of weighing at weighbridge at consignee end. 6. Every tenderer is expected before quoting their rates to go through the terms & conditions and it will be deemed that he has done so. 7. Corrections where unavoidable shall be made by crossing cut initialing date and rewriting . No over writing should be done which may render the tender invalid . 8. A tender which will be received late i.e. after the time and date specified, will be rejected. 9. The offer shall remain valid for a period of 06 (six) months for acceptance from the date of opening of the tender. 10.It may be noted that request for payment of any advance will not be entertained.