Agenda Attachments June 2019 ATTACHMENT 7.1.1 PREVIOUS ORDINARY COUNCIL MEETING MINUTES ATTACHMENT 7.2.1. LEMC MEETING MINUTES ATTACHMENT 7.2.2. AUDIT AND RISK MANAGEMENT COMMITTEE MINUTES MEETING ATTACHMENT 7.2.3 CENTRAL COUNTRY ZONE MINUTES MEETING ATTACHMENT 7.2.4 REGIONAL ROAD GROUP MINUTES ATTACHMENT 8.1.2 ACCOUNTS FOR PAYMENT – MAY 2019 ATTACHMENT 8.1.3 ACCOUNTS FOR PAYMENT – CREDIT CARDS ATTACHMENT 8.1.4 MONTHLY FINANCIALS – MAY 2019 (SEPARATE ATTACHMENT) ATTACHMENT 8.1.5 STRATEGIC COMMUNITY PLAN INTERIM REVIEW ATTACHMENT 8.1.6 REVISED CORPORATE BUSINESS PLAN ATTACHMENT 8.2.1 PROPOSED SCHEDULE OF FEES AND CHARGES 201920 ATTACHMENT 8.2.2 DELEGATIONS REGISTER ATTACHMENT 8.3.3 GK NA MANTON BUILDING PERMIT ATTACHMENT 8.3.5 FINANCIAL AND SYSTEMS REVIEW REGULATION 17 REVIEW INTERNAL RISK REVIEW DASHBOARD ATTACHMENT 8.3.6.1 LOCAL EMERGENCY MANAGEMENT ARRANGEMENTS – MAY 2019 ATTACHMENT 8.3.6.2 SHIRE OF CORRIGIN LOCAL RECOVERY PLAN – MAY 2019 ATTACHMENT 8.3.6.3 EVACUATION PLAN – MAY 2019 M I N U T E S ORDINARY COUNCIL MEETING TUESDAY 21 MAY 2019 Strengthening our community now to grow and prosper into the future THIS DOCUMENT CAN BE MADE AVAILABLE (ON REQUEST) IN OTHER FORMATS FOR PEOPLE WITH DISABILITY Minutes - Ordinary Council Meeting – Tuesday 21 May 2019 CONTENTS 1 DECLARATION OF OPENING ................................................................................................... 3 2 ATTENDANCE/APOLOGIES/LEAVE OF ABSENCE ................................................................. 3 3 PUBLIC QUESTION TIME .......................................................................................................... 3 4 MEMORIALS ............................................................................................................................... 3 5 PETITIONS/DEPUTATIONS/PRESENTATIONS/SUBMISSIONS ............................................. 3 6 DECLARATIONS OF INTEREST ............................................................................................... 4 7 CONFIRMATION AND RECEIPT OF MINUTES ........................................................................ 4 7.1 PREVIOUS COUNCIL MEETINGS AND BUSINESS ARISING FROM MINUTES ................ 4 ORDINARY COUNCIL MEETING ................................................................................... 4 7.2 COMMITTEE MEETINGS AND BUSINESS ARISING FROM MINUTES .............................. 4 BUSH FIRE ADVISORY COMMITTEE ........................................................................... 4 ROE TOURISM ASSOCIATION ..................................................................................... 4 CENTRAL COUNTRY ZONE .......................................................................................... 5 AUDIT AND RISK MANAGEMENT ADVISORY COMMITTEE ...................................... 5 8 MATTERS REQUIRING A COUNCIL DECISION ...................................................................... 6 8.1 CORPORATE AND COMMUNITY SERVICES REPORTS .................................................... 6 CORRIGIN COMMUNITY RESOURCE CENTRE .......................................................... 6 ACCOUNTS FOR PAYMENT ......................................................................................... 9 8.1.3 ACCOUNTS FOR PAYMENT ....................................................................................... 11 8.1.4 MONTHLY FINANCIAL REPORT ................................................................................. 13 8.2 GOVERNANCE AND COMPLIANCE ................................................................................... 15 BUSH FIRE ADVISORY COMMITTEE MEETING RECOMMENDATIONS................. 15 WALGA AGM VOTING DELEGATES........................................................................... 18 AUDIT AND RISK MANAGEMENT COMMITTEE RECOMMENDATIONS ................. 20 8.3 WORKS AND GENERAL PURPOSES ................................................................................. 22 SHIRE OF CORRIGIN RECYCLED WATER QUALITY MANAGEMENT PLAN.......... 22 CORRIGIN QUAIRADING ROAD HEAVY VEHICLE AMMS ASSESSMENT.............. 24 WHEATBELT SECONDARY FREIGHT ROUTE 2019/20 FINANCIAL CONTRIBUTION 29 9 NOTICE OF MOTIONS FOR THE NEXT MEETING ................................................................ 35 10 CHIEF EXECUTIVE OFFICER’S REPORT .......................................................................... 35 11 PRESIDENT’S REPORT ...................................................................................................... 35 12 COUNCILLORS’ QUESTIONS, REPORTS AND INFORMATION ITEMS........................... 35 13 URGENT BUSINESS APPROVED BY THE PRESIDENT OR BY A DECISION OF THE COUNCIL .......................................................................................................................................... 35 14 INFORMATION BULLETIN ................................................................................................... 35 15 WALGA AND CENTRAL ZONE MOTIONS .......................................................................... 35 16 NEXT MEETING ................................................................................................................... 36 17 MEETING CLOSURE ........................................................................................................... 36 2 Minutes - Ordinary Council Meeting – Tuesday 21 May 2019 1 DECLARATION OF OPENING The Chairperson, Shire President Cr. L Baker opened the meeting at 3.09pm. 2 ATTENDANCE/APOLOGIES/LEAVE OF ABSENCE ATTENDANCE Shire President Cr. L Baker Deputy Shire President Cr. D L Hickey Cr. M B Dickinson Cr. F R Gilmore Cr. M A Weguelin Cr. S G Hardingham Cr. J A Mason Chief Executive Officer N A Manton Executive Support Officer K L Biglin Manager Finance D C Ospina Godoy APOLOGIES NIL LEAVE OF ABSENCE Cr Mason requested a leave of absence from 5 July 2019 to 21 July 2019. COUNCIL RESOLUTION (48/2019) Moved: Cr Dickinson Seconded: Cr Weguelin That Cr Mason be granted leave of absence from 5 July 2019 to 21 July 2019. Carried 7/0 Cr Dickinson requested a leave of absence from 5 July 2019 to 21 July 2019. COUNCIL RESOLUTION (49/2019) Moved: Cr Hickey Seconded: Cr Mason That Cr Dickinson be granted leave of absence from 5 July 2019 to 21 July 2019 Carried 7/0 3 PUBLIC QUESTION TIME NIL 4 MEMORIALS The Shire was advised that Kenneth George Rowley has passed away since the last meeting. 5 PETITIONS/DEPUTATIONS/PRESENTATIONS/SUBMISSIONS NIL 3 Minutes - Ordinary Council Meeting – Tuesday 21 May 2019 6 DECLARATIONS OF INTEREST NIL 7 CONFIRMATION AND RECEIPT OF MINUTES 7.1 PREVIOUS COUNCIL MEETINGS AND BUSINESS ARISING FROM MINUTES ORDINARY COUNCIL MEETING Minutes of the Shire of Corrigin Ordinary Council meeting held on Tuesday 16 April 2019 (Attachment 7.1.1). COUNCIL RESOLUTION (50/2019) Moved: Cr Hickey Seconded: Cr Gilmore That the Minutes of the Shire of Corrigin Ordinary Council meeting held on Tuesday 16 April 2019 (Attachment 7.1.1) be confirmed as a true and correct record. Carried 7/0 7.2 COMMITTEE MEETINGS AND BUSINESS ARISING FROM MINUTES BUSH FIRE ADVISORY COMMITTEE Minutes of the Bush Fire Advisory Committee meeting held on Thursday 11 April 2019 (Attachment 7.2.1). COUNCIL RESOLUTION (51/2019) Moved: Cr Mason Seconded: Cr Hardingham That the minutes of the Bush Fire Advisory Committee meeting held on Thursday 11 April 2019 (Attachment 7.2.1) be received. Carried 7/0 ROE TOURISM ASSOCIATION Minutes of the Roe Tourism Association meeting held on Monday 15 April 2019 (Attachment 7.2.2). COUNCIL RESOLUTION (52/2019) Moved: Cr Weguelin Seconded: Cr Mason That the minutes of the Roe Tourism meeting held on Monday 15 April 2019 (Attachment 7.2.2) be received. Carried 7/0 Note: D C Ospina Godoy left room at 3:15pm. 4 Minutes - Ordinary Council Meeting – Tuesday 21 May 2019 CENTRAL COUNTRY ZONE Minutes of the Central Country Zone meeting held on Friday 3 May 2019 (Attachment 7.2.3). COUNCIL RESOLUTION (53/2019) Moved: Cr Gilmore Seconded: Cr Weguelin That the minutes of the Central Country Zone meeting held on Friday 3 May 2019 (Attachment 7.2.3) be received. Carried 7/0 AUDIT AND RISK MANAGEMENT ADVISORY COMMITTEE Minutes of the Audit and Risk Management Advisory Committee meeting held on Tuesday 14 May 2019 (Attachment 7.2.4). COUNCIL RESOLUTION (54/2019) Moved: Cr Weguelin Seconded: Cr Hickey That the minutes of the Audit and Risk Management Advisory Committee meeting held on Tuesday 14 May 2019 (Attachment 7.2.4) be received. Carried 7/0 5 Minutes - Ordinary Council Meeting – Tuesday 21 May 2019 8 MATTERS REQUIRING A COUNCIL DECISION 8.1 CORPORATE AND COMMUNITY SERVICES REPORTS CORRIGIN COMMUNITY RESOURCE CENTRE Applicant: Shire of Corrigin Date: 1/05/2019 Reporting Officer: Heather Ives, Coordinator, Community Services Disclosure of Interest: NIL File Ref: CS.0008 Attachment Ref: NIL CORRIGIN CRC MONTHLY USAGE – APRIL 2019: CUSTOMER ACCESSING ‘FEE FOR SERVICE’ AND SALES FROM FROM SERVICES / FEES MTHLY JULY 18 SALES MTHLY JULY 18 Internet Use / Computer Use 15 187 Movie Club Fees 10 88 Photocopying / Printing / 38 355 Phonebook Sales 11 173 Faxing Laminating / Binding / Folding 7 61 Moments In Time Books 0 4 Sec. Services / Scans / CD 10 64 Book Sales 0 3 Burning Room Hire 5 53 Wrapping Paper / Postcard 2 14 Sales Equipment Hire 2 12 Polo Shirt / Eco Bag Sales 0 3 Training / Course Fees 0 48 Phone calls 0 1 Resource Centre Membership 1 19 Sale of Assets 0 0 Fees Exam Supervision 0 1 Total: 78 Total: 23 Monthly People through: 101 CUSTOMER ACCESSING ‘CORRIGIN CRC SERVICES’ FROM FROM SERVICES