Safe roads, reliable journeys, informed travellers M4 junctions 3 to 12 smart motorway TR010019 5.1 Consultation report Revision 0 March 2015 Planning Act 2008 Infrastructure Planning (Applications: Prescribed Forms and Procedure) Regulations 2009 Volume 5.0 Volume An executive agency of the Department for Transport HIGHWAYS AGENCY – M4 JUNCTIONS 3 TO 12 SMART MOTORWAY TABLE OF CONTENTS EXECUTIVE SUMMARY ........................................................................................................................ 3 1 INTRODUCTION ............................................................................................................................. 7 1.1 SCHEME OVERVIEW .............................................................................................................................. 7 1.2 BACKGROUND ....................................................................................................................................... 8 1.3 PURPOSE OF REPORT ......................................................................................................................... 10 1.4 CONSULTATION OVERVIEW ................................................................................................................. 10 1.5 STRUCTURE OF THE REPORT .............................................................................................................. 13 2 LEGISLATIVE CONTEXT ............................................................................................................ 15 2.1 INTRODUCTION .................................................................................................................................... 15 2.2 NATIONAL POLICY ............................................................................................................................... 15 2.3 NATIONAL GUIDANCE .......................................................................................................................... 16 2.4 LOCAL GUIDANCE ................................................................................................................................ 22 3 CONSULTATION STRATEGY ..................................................................................................... 27 3.1 INTRODUCTION .................................................................................................................................... 27 3.2 METHODOLOGY ................................................................................................................................... 27 3.3 CONSULTATION PROCESS ................................................................................................................... 28 3.4 CONSULTATION TIMETABLE ................................................................................................................. 29 3.5 CONSULTATION PRINCIPLES ............................................................................................................... 31 3.6 CONSULTATION METHODS .................................................................................................................. 32 3.7 STAKEHOLDER MAPPING ..................................................................................................................... 33 3.8 CONSULTATION AREA .......................................................................................................................... 34 3.9 SCHEME COMPLIANCE ........................................................................................................................ 35 4 HISTORIC CONTEXT ................................................................................................................... 36 4.1 INTRODUCTION .................................................................................................................................... 36 4.2 SCHEME DEVELOPMENT ..................................................................................................................... 36 4.3 SCHEME OPTIONS ............................................................................................................................... 39 5 STAKEHOLDER ENGAGEMENT AND INFORMATION EXERCISE ........................................ 42 5.1 INTRODUCTION .................................................................................................................................... 42 5.2 STAKEHOLDER ENGAGEMENT ............................................................................................................. 43 5.3 INFORMATION EXERCISE ..................................................................................................................... 51 5.4 PUBLIC INFORMATION EXHIBITIONS .................................................................................................... 52 5.5 MEDIA COVERAGE ............................................................................................................................... 54 5.6 RESPONSES RECEIVED ....................................................................................................................... 61 5.7 QUESTIONNAIRE RESPONSES ............................................................................................................. 70 5.8 RESIDENTS OF THE MYRKE, NEAR DATCHET ROAD OVERBRIDGE .................................................... 74 5.9 SCHEME COMPLIANCE ........................................................................................................................ 77 5.10 CONCLUSIONS ..................................................................................................................................... 83 6 SCHEME DEVELOPMENT .......................................................................................................... 85 6.1 INTRODUCTION .................................................................................................................................... 85 6.2 PEI REPORT CONSULTATION .............................................................................................................. 85 6.3 PEI REPORT – KEY CONSULTATION ISSUES ...................................................................................... 86 7 ON-GOING STAKEHOLDER ENGAGEMENT ............................................................................ 88 7.1 INTRODUCTION .................................................................................................................................... 88 7.2 LOCAL PLANNING AUTHORITIES .......................................................................................................... 88 7.3 EQUALITIES AND DIVERSITY ................................................................................................................ 95 8 LANDOWNER IDENTIFICATION ............................................................................................... 109 8.1 INTRODUCTION – LAND REFERENCING.............................................................................................. 109 M4 J3-12 SMART MOTORWAY VOLUME 5.1 CONSULTATION REPORT MARCH 2015 PAGE 1 HIGHWAYS AGENCY – M4 JUNCTIONS 3 TO 12 SMART MOTORWAY 8.2 SETTING THE REFERENCING LIMITS .................................................................................................. 109 8.3 HM LAND REGISTRY INFORMATION .................................................................................................. 110 8.4 MAJOR LAND OWNER INFORMATION ................................................................................................. 110 8.5 POSTAL CORRESPONDENCE ............................................................................................................. 111 8.6 SITE REFERENCING ........................................................................................................................... 112 9 PHASE 2 FORMAL CONSULTATION ....................................................................................... 114 9.1 INTRODUCTION .................................................................................................................................. 114 9.2 SECTION 42 – PRESCRIBED STATUTORY CONSULTEES ................................................................... 115 9.3 SECTION 47 – CONSULTATION WITH THE LOCAL COMMUNITY .......................................................... 126 9.4 SECTION 48 – DUTY TO PUBLICISE ................................................................................................... 142 9.5 FURTHER PERIOD OF FORMAL CONSULTATION ................................................................................. 143 9.6 SECTION 49 - DUTY TO TAKE ACCOUNT OF RESPONSES TO CONSULTATION AND PUBLICITY .......... 145 10 S42 CONSULTATION RESPONSES ......................................................................................... 148 10.1 INTRODUCTION .................................................................................................................................. 148 10.2 CONSULTATION RESPONSES ............................................................................................................ 148 10.3 PRESCRIBED CONSULTEE RESPONSES – KEY ISSUES .................................................................... 149 10.4 PERSONS WITH AN INTEREST IN LAND – KEY ISSUES ....................................................................... 158 10.6 SCHEME CHANGES ........................................................................................................................... 185 10.7 CONCLUSIONS