MANUAL UNDER RIGHT TO INFORMATION ACT, 2005. GOVERNMENT OF TAMIL NADU POLICE DEPARTMENT TAMIL NADU SPECIAL POLICE IV BATTALION, KOVAIPUDUR, COIMBATORE – 42. 1.INTRODUCTION The Battalion was originally formed as Special Armed Police II Battalion and was raised in a short notice on 21.11.1962 in the wake of the Chinese Aggression on India. After this, it was reformed as Reserved Armed Police by replacement of 8 Companies of Malabar Special Police and Special Armed Police with its Head quarters at Manimuthar. The Battalion was air lifted to Orissa State on 30th March 1964 to deal with the Communal riots and was reverted to th is state on 10.01.1965 to deal with Anti -Hindi agitation and then moved to Nagaland on 10.10.1965, where the Battalion performed its duties upto December 1970 and then returned to the state in 1971. It was re-designated as Tamil Nadu Special Police IV Battalion and its permanent retention was sanctioned in G.O. MS No. 2598 (Home Department) dt. 05.11.1974. 2. PARTICULARS OF ORGANISATION FUNCTIONS AND DUTIES. This Battalion was stationed at Avadi temporarily and it was shifted to its present location at Kovaipudur with effect from 25.08.1973. There are five companies (including three women companies) and four Groups viz, R.T., M.T., Q.M and HQrs in this Battalion. The Companies of this Battalion have been engaged in Law & Order duties, Guard duty at STF Camps, VIP, VVIP bandobust duties and Frisking duty at Central prison Coimbatore etc., Previously some of the companies of this Battalion were engaged in the operation against the sandal wood smuggler Veerappan for which some of the Officer and men got accelerated promotion and other benefits from the Government. 2) The Companies were moved to various places at short notice according to the orders of the senior officers. All sincere efforts have been taken to maintain the standard of training and discipline, and maintain a high morale in the force. 2 3) Due to mass transfer of Police Personnel to AR, a large number of vacancies have arisen in this Battalion. Hence in accordance with the orders issued in R.O.412/07 in C.No.A2/2563/07, dated 13.11.07 of the Additional Director General of Police, Chennai, the seven active companies were re-organized as three men companies (A, B & C) and two women companies (D & E) in this office B.O.698/07 in C.No.A2/17389/07, dated 16.11.07 and the then IRB company (G) was re-organized as present ‘D’ Company. 4) Due to induction of 258 RPCs (134 Men and 124 Women) on 01.11.08 the five active companies have been re-orga nized in to three men companies (A, B & C) and three women companies (D, E & F) in this office B.O.615/08 in C.No.A2/13466/08, dated 30.11.08. 5) Consequent on the transfers and postings of 163 police personnel (160 men and 3 women) to AR in 12/08, the strength of men companies have come down. Hence, the left out strength of ‘C’ company after transferring to AR have been posted to ‘A’ and ‘B’ companies and issued orders to shelve the ‘C’ company temporarily, until fresh receipt of RPCs vide this office B.O.728/08 in C.No.A2/11434/08, dated 03.12.08. 3.STRENGTH (A) EXECUTIVE OFFICERS AND SANCTIONED POST SANCTIONED S.NO RANK STRENGTH 1 Commandant 01 2 Assistant Commandant 01 3 Deputy Commandant 03 4 Inspector of Police (ADJ) 01 5 Inspector of Police 09 6 Inspector of police (Tech) 01 7 SI of police 33 8 SI of Police (Tech) 01 9 Havildars 114 10 Naiks 125 11 Police Constables 723 Total 1013 3 (B) MINISTERIAL STAFF AND SANCTIONED POST SANCTIONED S.NO RANK STRENGTH 1 Personnel Assistant to 02 Commandant 2 Superintendents O5 3 Assistants 12 4 Junior assistants 11 5 Typist 03 6 Steno Typist O1 7 Record Clerk 01 8 Followers/Cook 24 9 Dhobies 14 10 Barbers 07 11 Sweepers 20 Total 100 3.POWERS AND DUTIES OF OFFICERS AND EMPLOYEES. DUTIES OF COMMANDANT 1. Attending staff parades in Wednesday an d Friday. 2. The Commandant should hold Orderly Room once a week. 3. Inspection of companies and group 50 percent once a year. 4. Surprise checking on Guard mounting. 5. Surprise Checking on Guard posts once in a month.6.Conducting Annual Range Firing practice. 7. Check the maintenance of accommodation and buildings once in a Fortnight. 8. Visit the companies and group surprisingly once in a month and leave visiting notes. At least 1 company and group and check the cash balance and any registers. 9. Reports and Returns.Peruse reports are received from companies and groups. 10. Surprise checking of polish store, Canteen, etc., Check the cash balance, etc., 11. Conducting weekly inspection of vehicles. 12. Conduct grievance, at least twice in a week. 13. Conduct monthly review meetings. 14. Surprisingly check on any one Bell of Arms. Check the Arms and Ammunitions. 15. Surprisingly check on accounts of any one company and groups. 16. Surprisingly checking the mess hall, distribution of food. 18. Conducting sports and games competition, Cultural programme, etc., 19. President for sports committee. 20. Checking the seats in BNO and leave visiting notes. 21. Contact Higher ups daily and discuss about the day to day incidents and Happenings. DUTIES OF DEPUTY COMMANDANTS. 1. Attending staff parades in Wednesday an d Friday. 2. The Commandant should hold Orderly Room once a week. 3. Inspection of companies and group 50 percent once a year. 4. Transfer of Non-Commissioned Officers and other ranks between companies. 5. Condemnation of store articles limited to Rs.50/-. 6. Passing of indents of store branch. 7. Checking of battalion office cash books and other accounts in the battalion. 8. Checking of store periodically 9. Grant of leave to other ranks. 10. Repairs of rifles up to Rs.10/-. 11. Repairs of M.T. up to Rs.150/- and purchase of spare parts. 12. Office expenses up tp Rs.50/-. 13. Furniture up to Rs.50/-. 14. Purchase and repairs of cooking vessels up tp Rs.100/- 15. Training and courses. 16. Range firing. 17. Audit report of companies. 18. Parade statements. 19. Petition enquiry. 20. General Supervision over the battalion Office Staff, Stores, Motor Transport, etc., 21. Running of canteen, administration of cinema fund and other funds, if any. 22. Surprise checking on Guard mounting. 23. Surprise Checking on Guard posts once a month. 24. Conducting Annual Range Firing practice. 25. Check the maintenance of accommodation and buildings once in a Fortnight. 26. Visit the companies and group surprisingly once in a month and leave visiting notes. 27. Reports and Returns. Peruse reports are received from companies and groups. 28. Surprise checking of polish store, Canteen, etc., Check the cash balance, etc., 29. Conduct grievance, at least twice in a week. 30. Conduct monthly review meetings convened by the Commandant. 31. Checking Bell of Arms which was given as incharge. Check the . Arms and Ammunitions. 32. Surprisingly checking the mess hall, distribution of food. 33. Surprisingly conducting the cheek Roll-Call. 34. Contact Higher ups daily and discuss about the day to day incidents and Happenings. DUTIES OF ASSISTANT COMMANDANTS. 1. Attending staff parades in Wednesday and Fridays. 2. Assistant commandants contact Orderly room at least twice a week. 3. Audit all accounts of the company once a month and send the audit reports to the commandant before 10th of every month. 4. Punishments as indicated in Discipline and Appeal rules. 5. Hold Kit inspections and Alarm practices during their half-Yearly inspections of companies and also at other times by surprise. 6. Lively interest in sports and welfare activities of the companies under their charge. 7. Conduct annual range practices for their Companies. 8. Frequent tests and surprise checks of Guards, Barracks at night preferably post night, Cash Books of companies under them, Quality of Food supplied, cleanliness of Kitchen, dining halls and ration stores, Sanction in lines, lavatories, bath rooms, Maintenance of vehicles, Arms and Ammunitions, Company stores and company mess, various aspects of company administration. 9. Will inspect the seats in Battalion Office when ordered by the Commandant. 10. Deputy Superintendent of Police will take atleast one guard mounting parade during their inspection. 11. Reports and returns. Peruse reports are received from companies and groups. 12. Conduct grievance, at least twice in a week. 13. Attended monthly review meetings convened by the commandant. 14. Surprisingly checking the mess hall, distribution of food. 15. Contact higher ups daily and discuss about the day to day incidents and Happenings. PROGRAMME OF DAILY INSPECTION BY COMPANY/GROUP COMMANDER MONDAY Inspect sanitation of the post, latrines, urinals, drains, wells incinerations. Examine weekly sick rates and if high take preventive measures in consultations with the medical officer. Check medical history sheets and send those who are due to the medical officer vaccination, protective inoculation/annual medical examination and Veneral Disease inspection. TUESDAY Inspect messing arrangements, dining halls, Kitchen, cooking utensils, canteen and company stores. Balance ration should also be checked and mess rates for the days of the week should be worked out and action taken to restrict the rates if high. WEDNESDAY Inspect training equipments and apparatus, sports equipment, W/T station and equipments, Recreation Room, Company fund properties, barber shops and Dhoby Shops. THURSDAY Inspect all areas barracks, guard rooms and all other buildings, Fire-fighting apparatus, clothing, boots and kits(A complete kit inspection should be carried out by the platoon Commanders on the second Thursday of every month) FRIDAY Inspect transport and connected stores, bugles, drums, company office, stationery, Duty Roster and Note books of instructors, Sub-Inspectors and Non-Commissioned officers.