TERMS OF REFERENCE CONSULTANT FOR DESIGN & SUPERVISION OF FIRE STATION WITH DORMITORY LOCATED AT YALLAHS, ST. THOMAS CONTENTS INTRODUCTION .............................................................................................................. 1 1. GENERAL INTRODUCTION ................................................................................... 1 2. PORTFOLIO BACKGROUND .................................................................................. 2 DESCRIPTION OF SERVICES – FORMULATION ....................................................... 3 3. BACKGROUND ......................................................................................................... 3 4. DESCRIPTION / SCOPE OF WORK ........................................................................ 4 4.1 GENERAL ........................................................................................................... 4 4.2 DESIGN REQUIREMENTS ............................................................................... 6 5. DELIVERABLES ..................................................................................................... 12 5.1 PHASE I / Preliminary Design........................................................................... 12 5.2 PHASE II / Final Design .................................................................................... 13 5.3 DESIGNS CHECK LIST ................................................................................... 19 6. INDEMNIFICATION ............................................................................................... 34 7. PERFORMANCE BY THE CONSULTANT ........................................................... 34 DESCRIPTION OF SERVICES – SUPERVISION......................................................... 35 8. SCOPE OF WORK (SUPERVISION) ...................................................................... 35 8.1 PRE-CONSTRUCTION ACTIVITIES ............................................................. 35 8.2 SUPERVISION OF THE CONTRACTOR............................................................ 36 8.3 ENVIRONMENTAL MITIGATION MEASURES .......................................... 37 8.4 TIME AND QUALITY CONTROL .................................................................. 38 8.5 CONTRACT MANAGEMENT ........................................................................ 39 8.6 PRACTICAL COMPLETION ........................................................................... 39 8.7 FINAL COMPLETION ..................................................................................... 41 8.8 DELIVERABLES .............................................................................................. 41 9 STAFFING REQUIREMENTS AND DURATION OF CONSULTANCY ............ 42 10. JSIF INPUTS ......................................................................................................... 44 11. PROJECT SUPERVISOR’S PROPOSAL ............................................................ 45 12. MANDATORY APPROVAL ............................................................................... 46 13. EXCLUSIONS ....................................................................................................... 47 14. PAYMENT SCHEDULE ...................................................................................... 47 14.1 FORMULATION ........................................................................................... 47 14.2 SUPERVISION .............................................................................................. 48 15. ANNEXES ............................................................................................................. 49 TOR: Consultant for Design & Supervision of the Fire Station located in Yallahs, St. Thomas INTRODUCTION 1. GENERAL INTRODUCTION The Jamaica Social Investment Fund (JSIF) was established in December 1996 as a component of the Government of Jamaica‟s strategy to reduce and eradicate poverty. Cabinet in December 1995 approved the establishment of the JSIF as a key component of the Government‟s National Poverty Eradication Programme (NPEP). JSIF invests in community-based projects as a means for empowering communities and building social capital. By involving communities fully in identifying, prioritising, planning, managing and monitoring their own development projects, JSIF helps to build local capacity to sustain and extend development initiatives. The JSIF is an autonomous government company designed to provide investments in community-based projects island wide and is a demand-driven financial intermediary. It works in partnership with communities, the private sector, non-governmental organizations (NGOs), and donor agencies, in seeking to channel benefits to the poorest communities across the country. The JSIF promotes, appraises, finances and supervises sub projects in the following areas: Social Infrastructure - includes the rehabilitation, expansion, construction & equipping of facilities such as schools, health centres, community centres, homes for the elderly and persons with disabilities, infirmaries; it also includes the construction and rehabilitation of public sanitary conveniences, drains, canals and community-based water systems. Economic Infrastructure - includes the rehabilitation and upgrading of parochial, feeder and urban access roads and the construction and rehabilitation of community-based agro-processing facilities. Social Services - includes assistance to programmes offering services in career guidance and job placement, counselling (including conflict resolution & drug abuse), parenting and family life education, and skills training to the un/under employed and persons with disabilities. Organizational Strengthening - includes technical assistance and training for community-based organisations to assist them in developing and managing community-based projects and organisations, to governmental and non- governmental institutions in participatory project cycle management and improving the support they can provide to communities in managing community development initiatives. Page 1 of 50 TOR: Consultant for Design & Supervision of the Fire Station located in Yallahs, St. Thomas 2. PORTFOLIO BACKGROUND The Government of Jamaica signed a loan agreement for the Jamaica Disaster Vulnerability Reduction Project (JDVRP); funded by the World Bank, the loan was signed on July 1, 2016 in the amount of USD 30 million. The effective implementation period will be for 6 years. Execution of the DVRP will be through the Jamaica Social Investment Fund, the agency responsible for overall Project coordination and execution. In addition to the Planning Institute of Jamaica (PIOJ) and the JSIF; there are multiple stakeholders associated with the project and will contribute to Project coordination and implementation. These include: the Office of Disaster Preparedness and Emergency Management (ODPEM), the Ministry of Local Government and Community Development (MLGCD), the Ministry of Transport, Works and Housing (MTWH), the Ministry of Finance and Planning (MOFP), the University of Technology (UTECH), the Human Employment and Resource Training Trust/National Training Agency (HEART/NTA), the National Environment Planning Agency (NEPA), the Ministry of Education (MOE), the Ministry of Water, Land, Environment and Climate Change (MWLECC), and the Ministry of Labour and Social Security (MLSS). The objective of the JDVRP is to enhance Jamaica‟s resilience to disaster and climate risk. In addition to the financing of Project Administration, the Project will finance three (3) other components, namely: Component 1: Technical Assistance for Improved Disaster and Climate Resilience - This includes improving the generation and collection of targeted hazard and risk information, its analysis and use in monitoring systems and decision making. In order to improve the ability of Government officials to generate and use hazard and risk information for decision making and policy development. Component 2: Risk Reduction -This includes the retrofitting or construction of key assets given that the infrastructure sector is one of the most severely impacted after a major disaster event. To reduce Jamaica‟s physical vulnerability to adverse natural events, this component will finance structural mitigation measures. The sub-components and activities to be financed under this component are: (i) retrofitting, construction and/or rehabilitation of national and sub-national priority infrastructure (bridges and urban drainage); (ii) retrofitting, construction and/or rehabilitation of critical public facilities (schools and fire stations); and (iii) establishing or improving coastal protection measures. Component 3: Contingent Emergency Response - The proposed operation will include a contingent „zero component‟, which in the event of a disaster caused by a natural hazard would enable the Government to quickly reallocate Project funds to disaster response and recovery under streamlined procedures. Page 2 of 50 TOR: Consultant for Design & Supervision of the Fire Station located in Yallahs, St. Thomas DESCRIPTION OF SERVICES – FORMULATION 3. BACKGROUND Yallahs Fire Station The project involves the construction of a new Fire Station for the Jamaica Fire Brigade that is to be located at Yallahs with Volume No. 1000 & Folio No. 389. The proposed building comprises of a two (2) storey structure with fire-fighting equipment and engine bays, dormitories, Control room with accommodations for conferences. Proposed building construction to be