Hillsboro School District 1J June 26, 2018 Board Meeting Board of Directors Lisa Allen • Martin Granum • Erika Lopez • Yadira Martinez • Jaci Spross • Kim Strelchun • Mark Watson HILLSBORO SCHOOL DISTRICT 1J BOARD OF DIRECTORS Administration Center, 3083 NE 49th Place, Hillsboro, OR Board Meeting Agenda June 26, 2018 5:15 PM 1. 5:15 PM - Executive Session A. ORS 192.660(2)(d)--Labor Negotiator Consultation 2. 5:30 PM - Work Session A. Discuss Compensation for Non-Union Employees 6 Presenter: Mike Scott / Kona Lew-Williams B. Discuss Recommendations for Student Representatives to the Board of Directors 7 Presenter: Kim Strelchun C. Review Summer Retreat Agenda 8 Presenter: Mike Scott D. Bond Update 9 Presenter: Adam Stewart E. Board Leadership Discussion 10 Presenter: Lisa Allen F. Board Discussion Time G. Recess Board Meeting 3. 7:00 PM - Regular Session Call to Order and Flag Salute 4. Approval of Agenda 5. Recess Board Meeting, Convene Budget Hearing 6. Hold Budget Hearing 11 Presenter: Lisa Allen 7. Adjourn Budget Hearing, Convene Meeting of the Local Contract Review Board A. Public Hearing Regarding Exemptions from Competitive Bidding Requirements for the Use of a Construction Management / General Contractor (CM/GC) Process for Summer 2019 Bond Construction Projects 1. Public Testimony Presenter: Lisa Allen 2. Review and Approve Findings of Fact for Use of a Construction Management 12 / General Contractor (CM/GC) Process for Summer 2019 Bond Construction Projects Presenter: Adam Stewart / Casey Waletich 8. Adjourn Meeting of the Local Contract Review Board; Reconvene Board Meeting 9. Audience Time 10. Reports and Discussion A. Announce Budget Committee Vacancies 19 Presenter: Michelle Morrison B. Announce Citizens’ Curriculum Advisory Committee Vacancies 20 Presenter: Travis Reiman C. Curriculum Adoption Cycle (Postpone Selection of Instructional Materials) 22 Presenter: Travis Reiman D. Communications Department Update 23 Presenter: Beth Graser E. Financial Report (see written report) 24 Presenter: Michelle Morrison F. Policies - First Reading Policies that are scheduled for first reading are included in the Board meeting packet. Staff members will not formally present the first reading of policies, unless the Board requests information that is not already included in the Board meeting packet. If no public comments or questions are received regarding these policies during the review period, they may be placed on the consent agenda for approval during the next regular meeting. 1. Policy DN: Disposal of District Property 29 Presenter: Adam Stewart / Casey Waletich 2. Policy EEACA: School Bus Driver Examination and Training 31 Presenter: Casey Waletich 3. Policies Regarding Personnel 34 Presenter: Kona Lew-Williams a. Policy GCA: License Requirements 35 b. Policy GCI/GDI: Assignments and Transfers 37 c. Policy GCPB/GDPB: Resignation of Staff 38 4. Policy ECG: Vehicle Idling; and ECG-AR: Idling Reduction Guidance Plan 39 Presenter: Casey Waletich 11. Consent Agenda Consent agenda items are distributed to Board members in advance for study, and enacted with a single motion. A. Approve Minutes of May 8, 2018, Board Meeting 42 B. Approve Minutes of May 22, 2018, Board Meeting 44 C. Approve Routine Personnel Matters 52 D. Accept Donations 61 E. Establish Tuition Rates for Nonresident Students 62 F. Approve Annual Depository, Auditor, Legal Counsel, Newspaper, and Agent 63 Designations G. Approve Annual Clerk/Officer Designations 64 H. Approve Annual Crime Policy Coverage Limits 65 I. Establish Mileage Reimbursement Rate 66 J. Approve Workers’ Compensation Resolution Regarding Volunteers of Hillsboro 67 School District K. Readopt Policy DFAA: Capital Project Fund 69 L. Readopt Policy IGBC: Title IA/Parental and Family Involvement 74 M. Approve Policy Revisions (presented for first reading on May 22, 2018) 1. Policy EBBB: Injury / Illness Reports 80 2. Policy JOA: Directory Information 83 3. FF-AR-1: Naming of School Mascots 86 4. Policies Regarding Evaluations 89 a. Policy CCG: Evaluation of Administrators 90 b. Policy GCN/GDN: Evaluation of Staff 93 5. Policies Regarding Special Education 96 a. Policy IGBA: Students with Disabilities – Child Identification Procedures 97 b. Policy IGBAG-AR: Special Education – Procedural Safeguards 99 c. Policy IGBAH: Special Education – Evaluation Procedures 109 d. Policy IGBAJ: Special Education – Free Appropriate Public Education 112 (FAPE) e. Policy IGBAJ-AR: Special Education – Free Appropriate Public Education 114 (FAPE) 12. Action Items A. Adopt Resolutions to Adopt the 2018-19 Budget, Appropriate the 2018-19 119 Budget, and Impose 2018-19 Taxes and Categorize the Tax Levy Presenter: Michelle Morrison B. Approve Compensation for Non-Union Employees (2018-2021) 204 Presenter: Mike Scott / Kona Lew-Williams C. Review Superintendent’s Performance and Approve Performance Evaluation 205 Presenter: Lisa Allen D. Approve Extension of Superintendent’s Contract 209 Presenter: Lisa Allen E. Approve Recommendations Regarding Student Representatives to the Board of 210 Directors Presenter: Lisa Allen / Kim Strelchun F. Approve Nonprofit Low-Income Housing Property Tax Exemption Request 211 Presenter: Michelle Morrison G. Declare Surplus Property and Authorize Demolition of Obsolete Elementary 212 School Playground Equipment and Portable Classroom Building Presenter: Adam Stewart / Casey Waletich H. Authorize Granting of Easement to City of Hillsboro for Turn Lane at 213 Brookwood Parkway and 49th Place Presenter: Michelle Morrison I. Approve Contractor Prequalification: Low-Voltage Electricians 219 Presenter: Don Wolff J. Adjust Appropriations 220 Presenter: Michelle Morrison K. Approve Revisions to Policy AC: Nondiscrimination 221 Presenter: Kona Lew-Williams L. Approve Revisions to Policy JBB: Educational Equity 224 Presenter: Travis Reiman M. Approve 2018-19 Board Meeting Dates 229 Presenter: Mike Scott N. Elect Board Chair and Vice Chair 230 Presenter: Lisa Allen 13. HCU / HEA Reports 14. Superintendent's Time 15. Board of Directors' Time 16. Executive Session If needed, the Board may wish to go into executive session to discuss matters according to ORS 192.660. (Only used if the Board needs to come back to the regular session to take action.) 17. Adjourn Regular Session 18. Next Meetings of the Board of Directors • August 6, 2018, Full-Day Work Session / Retreat (tentative) • September 11, 2018, Work Session (tentative) HILLSBORO SCHOOL DISTRICT 1J June 26, 2018 DISCUSS COMPENSATION FOR NON-UNION EMPLOYEES SITUATION The executive management, administrators, confidential, and supervisory-technical employees are not included in a bargaining unit. Annually, the Board authorizes their compensation, subsequent to performance review and approval of the planned budget, and after receiving recommendations from the Superintendent. Per state public meeting laws (42 Op Atty Gen 362 [1982]), salaries for non-union employees may not be discussed in executive session. The Board is scheduled to take action regarding compensation for non-union employees during the regular session Board meeting on June 26, 2018. The recommendation is for a three-year agreement for executive management, administrators, confidential and supervisory-technical employees, to align with the timelines of the agreements reached with the licensed and classified employee groups. For the 2018-19 school year, it is recommended that: The compensation package for executive management, administrators, confidential, and supervisor-technical employees be increased as follows: o Cost of living adjustment equivalent to negotiated licensed staff increase o All eligible employees receive a step o Insurance increase equivalent to negotiated licensed staff increase For the 2019-20 school year, it is recommended that: The compensation package for executive management, administrators, confidential, and supervisor-technical employees be increased as follows: o Cost of living adjustment equivalent to negotiated licensed staff increase o All eligible employees receive a step o Insurance increase equivalent to negotiated licensed staff increase The work calendar for elementary school principals, assistant principals, and coordinators be increased by three (3) days For the 2020-21 school year, it is recommended that: The compensation package for executive management, administrators, confidential, and supervisor-technical employees be increased as follows: o Cost of living adjustment equivalent to negotiated licensed staff increase o All eligible employees receive a step o Insurance increase equivalent to negotiated licensed staff increase The work calendar for elementary school principals, assistant principals, and coordinators be increased by two (2) days RECOMMENDATION The Superintendent recommends that the Board of Directors listen to this report and ask any questions they may have. 6 HILLSBORO SCHOOL DISTRICT 1J June 26, 2018 DISCUSS RECOMMENDATION FOR STUDENT REPRESENTATIVES TO THE BOARD OF DIRECTORS SITUATION Because the Board values the input of students on matters that are important to them, Board members have agreed to establish a position of “Student Representative to the Board,” beginning with the 2018-19 school year. Up to three students may serve during each one- year term, and no school may be represented by more than one position. The opportunity to serve as a student representative will rotate between schools on an annual basis, with students from Liberty High School, Century High School, and the Hillsboro Online Academy having the