for only Archived historical AnnualAustralian Electoral Report Commission research2003–04 Annual Report AUSTRALIAN ELECTORAL COMMISSION ANNUAL REPORT 2003–04 AUSTRALIAN ELECTORAL COMMISSION ANNUAL REPORT 2003–04 Produced by: Australian Electoral Commission Project managed by: Jodi Gatfield for Printed by: Paragon Printers (02) 6232 7511 Coordinated and edited by: WordsWorth Writing (02) 6232 7511 Designed by: Mirrabooka Marketing & Design (02) 6286 1242 Web address of this report: www.aec.gov.au/what/publications Contact officer: Director Media and Communication Australian Electoral Commission West Block Offices Queen Victoria Terrace Parkes ACT 2600 only PO Box 6172 Kingston ACT 2604 Telephone: (02) 6271 4411 Fax: (02) 6271 4558 ArchivedEmail: [email protected] historicalWebsite: www.aec.gov.au ISSN 0814-4508 © Commonwealth of Australia 2004 This work is copyright. Apart from any use as permitted under the Copyright Act 1968, no part may be reproduced by any process without prior written permission from the Commonwealth, available fromresearch the Department of Communications, Information Technology and the Arts. Requests and inquiries concerning reproduction and rights should be addressed to the Commonwealth Copyright Administration, Intellectual Property Branch, Department of Communications, Information Technology and the Arts, GPO Box 2154, Canberra ACT 2601, or posted at www.dcita.gov.au/cca. AUSTRALIAN ELECTORAL COMMISSION ANNUAL REPORT 2003–04 Letter of transmittal for only Archived 9 September 2004historical research AUSTRALIAN ELECTORAL COMMISSION ANNUAL REPORT 2003–04 Contents About this Report 1 Electoral Commissioner’s Report 3 AEC Overview 7 Report on Performance—Outcome 1 19 Output 1.1.1—Electoral roll 26 Output 1.1.2—Electoral roll updates 31 Output 1.1.3—Roll products and services 35 Output 1.1.4—Support services for electoral redistributionsfor 37 Report on Performance—Outcome 2 39 Output 2.1.1—Federal elections, by-elections and referendums 46 Output 2.1.2—Party registrations 48 Output 2.1.3—Funding and disclosure services 50 Output 2.1.4—Public awareness campaigns, media releases 52 Output 2.1.5—Information services 54 Output 2.1.6—Industrial elections and ballots for organisations 56 Output 2.1.7—ATSIC elections 58 Output 2.1.8—State and local government elections 60 Output 2.1.9—Advice and assistance in overseas elections 62 Report on Performance—Outcome 3only 67 Output 3.1.1—Electoral education centres 72 Output 3.1.2—School and community programs 76 Financial performance and future operations 81 Analysis of the AEC’s financial performance 82 ArchivedDevelopments that have affected or may affect future operations 82 Management and Accountability 87 Corporate governancehistorical 89 External scrutiny 96 Management of human resources 97 Purchasing 103 Assets management 104 Consultants and competitive tendering and contracting 104 Providing access for people with disabilities 105 Discretionary grants 107 Financial Statements 109 Appendices research 163 Appendix A Staffing overview 164 Appendix B Occupational health and safety 166 Appendix C Freedom of information 168 Appendix D Advertising and market research 170 iv AUSTRALIAN ELECTORAL COMMISSION ANNUAL REPORT 2003–04 Appendix E Provision of electoral roll information 171 Appendix F Ecologically sustainable development and environmental performance 186 Appendix G Consultancies applicable in 2003–04 187 Appendix H Industrial and commercial elections statistics 189 Appendix I Aboriginal and Torres Strait Islander Commission election statistics 190 Appendix J Complaints, compliments and suggestions 192 Glossary and Abbreviations 194 Indexes 196 Compliance index 196 General index for 198 TABLES Table 1 Outcome 1: Electoral roll management—summary of resources 21 Table 2 Outcome 1: Electoral roll management—overall performance results 22 Table 3 Output 1.1.1—Electoral roll: performance results 26 Table 4 People enrolled at 30 June 1997–2004, by State or Territory 27 Table 5 Output 1.1.1—Electoral roll: additional performance results, based on revised performance indicators agreed with the Electoral Council of Australia 28 Table 6 Enrolment activity, 1 July 2003 to 30 June 2004 29 Table 7 Output 1.1.2—Electoral roll updates: performance results 31 Table 8 Output 1.1.2—Electoral roll updates: additional performance results, based on only revised performance indicators agreed with the Electoral Council of Australia 32 Table 9 Output 1.1.3—Roll products and services: performance results 35 Table 10 Output 1.1.4—Support services for electoral redistributions: performance results 37 Table 11 Outcome 2: Elections, ballots and referendums—summary of resources 41 Table 12 Outcome 2: Elections, ballots and referendums—overall performance results 42 ArchivedTable 13 Output 2.1.1—Federal elections, by-elections and referendums: performance results 46 Table 14 Output 2.1.2—Party registrations: performance results 48 Table 15 Output 2.1.3historical—Funding and disclosure services: performance results 50 Table 16 Output 2.1.4—Public awareness campaigns, media releases: performance results 52 Table 17 Output 2.1.5—Information services: performance results 54 Table 18 Output 2.1.6—Industrial elections and ballots for organisations: performance results 56 Table 19 Output 2.1.7—ATSIC elections: performance results 58 Table 20 Output 2.1.8—State and local government elections: performance results 60 Table 21 Output 2.1.9—Advice and assistance in overseas elections: performance results 62 Table 22 Outcome 3: Electoral education—summary of resources 69 Table 23 Outcome 3: Electoralresearch education—overall performance results 70 Table 24 Output 3.1.1—Electoral education centres: performance results 72 Table 25 Output 3.1.2—School and community programs: overall performance 76 Table 26 Base salary bands for statutory appointees and senior executive staff within AEC 96 Table 27 Salary ranges by classification structure 101 v AUSTRALIAN ELECTORAL COMMISSION ANNUAL REPORT 2003–04 Table 28 AEC employees covered by Australian Workplace Agreements 101 Table 29 Equal employment opportunity profile at 30 June 2004 103 Table 30 Staff profile by classification and location at 30 June 2004 164 Table 31 Staff profile by classification and gender at 30 June 2004 165 Table 32 Commissions paid to advertising and market research agencies in 2003–04 170 Table 33 Provision of information to medical researchers and those conducting health screening surveys 171 Table 34 Provision of information to Schedule 2 agencies and authorities 175 Table 35 Provision of electoral roll information to members of the House of Representatives, senators and federally registered political parties 177 Table 36 Consultancy contracts to the value of $10,000 or more let during 2003–2004 188 Table 37 AEC activities in relation to industrial elections and commercial ballots in 2003–04 189 Table 38 Elections to fill ATSIC casual vacancies in 2003–04 for 190 Table 39 Elections to fill ATSIC Regional Council positions in 2003–04 191 Table 40 ATSIC officeholder elections in 2003–04 191 FIGURES Figure 1 Performance framework 8 Figure 2 AEC electoral divisions 15 Figure 3 AEC organisational chart, 2004 16 Figure 4 Outcome and output structure 17 Figure 5 Outcome 1: performance indicators and outputs 20 Figure 6 Outcome 2: performance indicators and outputs only40 Figure 7 Outcome 3: performance indicators and outputs 68 Figure 8 Visitors to the Canberra EEC 75 Figure 9 Visitors to the Melbourne EEC 75 Figure 10 Visitors to the Adelaide EEC 75 ArchivedFigure 11 Participants in School and Community Visits Program sessions and activities 79 Figure 12 Planning, operating and reporting framework 88 Figure 13 AEC committeeshistorical and their members 91 Figure 14 Outcome management committees 93 research vi AnnualAbout this Report Report for 2003–04 PURPOSE This annual report of the Australian Electoral Commission (AEC) documents the AEC’s performance for the financial year ending 30 June 2004. STRUCTURE The report is presented in seven main parts: • a review by the Electoral Commissioner, including summaries of significant developments and the AEC’s overall performance in 2003–04, and of the outlook for 2004–05 • an overview of the AEC, including explanations of its legislative basis andonly structure • a report on the AEC’s performance, structured around the organisation’s outcomes and outputs framework as identified in its 2003–04 Portfolio Budget Statements • a report on the AEC’s management and accountability, covering internal governance, external scrutiny, human resources management, purchasing, assets management, providing access for people with disabilities, and consultants and competitive tendering Archivedand contracting • the AEC’s auditedhistorical financial statements for 2003–04 • other information—this part includes appendices providing certain detailed information and statistics required to be reported by legislation and other reporting requirements • a reference section, comprising a list of abbreviations used in the report, a compliance index and a general index. READERS This report is presented for tabling in both Houses of the Parliament of the Commonwealth of Australia. It is alsoresearch designed to meet the information needs of the AEC’s stakeholders and customers, including: • eligible electors • political participants, such as members of parliament, political parties, electoral candidates and interest groups 1 AUSTRALIAN ELECTORAL COMMISSION ANNUAL REPORT 2003–04 • the media and commentators • State, Territory