KETA MUNICIPAL ASSEMBLY 2014 ANNUAL PROGRESS REPORT (APR) PREPARED BY: MPCU KETA MUNICIPAL ASSEMBLY ©FEBRUARY, 2015 1 TABLE OF CONTENT Content Page CHAPTER ONE- GENERAL INTRODUCTION 1.1 Introduction 1 1.2 The Key M&E Objectives for the Year 1 1.3 Processes Involved and Difficulties Encountered 1 1.4 Status of Implementation of DMTDP 2 1.5 Monitoring and Evaluation Activities 3 1.5.1 Objectives under the Thematic Areas 3 CHAPTER TWO-IMPLEMENTATION STATUS OF PROJECTS AND PROGRAMMES 2.1 Implementation Status of Programmes/Projects 5 2.2 Programmes 20 2.2.1 Education 20 2.2.2 Health 28 2.2.3 Environmental Health & Sanitation Department 35 2.2.4 Department of Social Welfare & Community Development 38 2.2.6 Municipal Agriculture Development Unit 44 2.2.7 Department of Births and Deaths 47 2.2.8 Department of Co-Operatives 49 2.2.9 Physical Planning Department 50 CHAPTER THREE-UPDATE ON CRITICAL DEVELOPMENT AND POVERTY ISSUES 3.1 Introduction 51 3.2 Income and Expenditure Trends 51 3.3 Update on Disbursements from Funding Sources 52 3.4 Poverty Status of the Municipality and Social Intervention Programme 54 3.4.1 Livelihood Empowerment Against Poverty (LEAP) 54 3.4.2 Municipal Mutual Health Insurance Scheme 55 3.4.3 Ghana School Feeding Programme (GSFP) 56 3.4.4 Business Advisory Centre (BAC) 58 3.4.5 Ghana Youth Employment and Entrepreneurial Development Agency 59 3.4.6 National Disaster Management Organization 59 3.4.7 Evaluation and Participatory, Monitoring & Evaluation 61 3.4.8 Key Issues Addressed and those yet to be Addressed 62 3.4.9 Recommendations 62 3.4.10 Conclusion 62 2 List of Tables Table 2.1: Implementation Status of Programmes/Projects 5 Table 2.2: Educational Institutions 20 Table 2.3: Trend of Educational Quality and Access Targets / Actuals 20 Table 2.4: Health Facilities in the Municipality 28 Table 2.5: Malaria Morbidity and Mortality (2010-2014) 28 Table 2.6: Immunization Coverage 29 Table 1.7: NIDs Performance 30 Table 2.8: Family Planning Acceptors per Method, 2012 -2014 31 Table 2.9: School Health Services Coverage, 2012- 2014 31 Table 2.10: Top Ten Cause of Admissions 32 Table 2.11: Top Ten Causes of Death 33 Table 2.12: Slaughterhouse record and revenue generated 37 Table 2.13: Revenue 38 Table 2.14: Breakdown of LEAP Programme carried out within the year 40 Table 2.15: No. of Beneficiaries and their Community 40 Table 2.16: Activities undertaken during the year under review 46 Table 2.16: Performance Report Chart of Births & Deaths Department 47 Table 2.17: Key/Top Commitments 49 Table 3.1: Comparative Financial Performance (Keta Municipal Assembly) 52 Table 3.2: NHIS Registration Coverage and Utilization Report 55 Table 3.3: Funds for the Feeding Programme in the Keta Municipality-2010-2014 56 Table 3.4: Programs/Activities Carried Out in the Year under Review 58 Table 3.5: Disaster cases reported during the year 59 Table 3.6: Relief Items Received from Regional Office 60 Table 3.7: The under listed housing types have been completed for the above communities for allocation 61 3 Acronyms AIDs Acquired Immune Deficiency Syndrome CBO Community Based Organization MCE Municipal Chief Executive MDE Municipal Directorate of Education MPO Municipal Planning Officer DACF District Assemblies Common Fund DMTDP District Medium Term Development Plan MPCU Municipal Planning Co-ordinating Unit EAP Environmental Action Plan GES Ghana Education Service GERMP Ghana Environmental Resource Management Project GIFEC Ghana Investment Fund for Electronic Communications GPRTU Ghana Private Road Transport Union GPI Gender Parity Index GSGDA Ghana Shared Growth and Development Agenda GSS Ghana Statistical Service HIV Human Immune Virus IEC Information, Education and Communication JHS Junior High School LED Local Economic Development MLNR Ministry of Lands and Natural Resources M&E Monitoring and Evaluation MOE Ministry of Education MOFA Ministry of Food and Agriculture MOFEP Ministry of Finance and Economic Planning NADMO National Disaster Management Organization NER Net Enrolment Rate NGO Non-Governmental Organization PAF Poverty Alleviation Fund SHEP Schools Health Education Program MWD Municipal Works Department MOH Ministry of Health PoA Programme of Action O&M Operation and Maintenance KeMA Keta Municipal Assembly MA Municipal Assembly MPCF Member of Parliament Common Fund ZC Zonal Council FOAT Functional Organisational Assessment Tool 4 CHAPTER ONE GENERAL INTRODUCTION 1.1Introduction The main objective of the DMTDP is to address the short-falls identified in the summary of key development problems in the seven thematic areas of the Plan. The main objectives formulated to respond to the problems identified were captured in the original thematic areas as follows: 1. Ensuring and Sustaining Macro-Economic Stability 2. Enhancing Competitiveness in Ghana’s Private Sector 3. Accelerated Agricultural Modernization and Sustainable Natural Resource Management. 4. Oil and Gas Development 5. Infrastructure, Energy and Human Settlement 6. Human Development, Productivity and Employment 7. Transparent and Accountable Governance 1.2 The Key M&E Objectives for the Year The objectives of Monitoring and Evaluation system is largely among others to Developed and manage the DMTDP as prepared and ensure a proper flow of information to and from Unit committees, sub-structures, Municipal Planning Co-ordinating Unit, NGOs and Community Based Organizations, User Departments etc as a feed-back mechanism. Provide potential decision-makers with management information required for effective projects and programme implementation. Developing simple reporting formats to be used. Train MPCU members, Sub-structures and Communities in data collection and analysis at the various levels. Train project staff in the use of the software to be developed Identify short-falls in performance in reference to targets and roll-over activities into the DMTDP. 1.3 Processes Involved and Difficulties Encountered (i) Processes Involved The Municipal Planning Coordinating Unit (MPCU) as the main focus for the monitoring and evaluation of activities as it functions amongst others. 5 Use the Monitoring and Evaluation plan prepared as a tool for its measure and assessment of performance of the various targets set. Quarterly performance review meetings and stakeholders meetings and reports from Monitoring Team of the Municipal Assembly. Discussion of Quarterly and Annual progress reports prepared by the MPCU Mid-term and Terminal Evaluation of the Medium Term Plan was also used as a measure. As earlier on agreed, stakeholders forum at community level, Sub-District level and Municipal level were identified to be used in the monitoring and evaluation of performance. (ii) Difficulties Encountered Apart from non-commitments of some MPCU members to the exercise, the other major and critical issues were identified as: i) Timely release of funds for timely meeting became a challenge even though it was spelt out that 2% of the annual budget was to be set aside for the M&E activities. ii) Among the difficulties encountered in the compilation of this report were the late submission of departmental progress reports and inconsistencies in the reporting format over the years. ii) Experienced personnel for the exercise Some of the personnel lacked the needed experience for the exercise as their responsiveness to the M&E activities seemed to be down played. 1.4 Status of Implementation of DMTDP The Ghana Shared Growth and Development Agenda (GSGDA I), 2010 – 2013 placed emphasis on human development, transparent and accountable governance and infrastructural development, in support of agricultural modernization, natural resource development, particularly oil and gas, private sector development, Information and Communication Technology (ICT), housing and energy for accelerated employment creation and income generation for poverty reduction. The Ghana Shared Growth and Development Agenda (GSGDA II), 2014 – 2017 re-emphasized the themes of GSGDA I but focused on structural transformation. The framework also envisages protecting the environment and minimizing the impacts of climate change. The District Medium Term Development Plan 2014-2017 which is in the second year of its implementation under the seven thematic areas of Ghana Shared Growth and Development Agenda (GSGDA II) have seen the light of implementation while other new programmes are being infused from time to time as and when referred from policy front. 6 1.5 Monitoring and Evaluation Activities 1.5.1 Objectives under the Thematic Areas The following objectives were formulated in the thematic areas to respond to the problems identified as shortfalls or development gaps in the Municipality. (a) Ensuring and Sustaining Macro-Economic Stability To strengthen the economic base of the productive sectors of the Municipality by supporting economic groups. To improve upon market infrastructures in Anloga, Keta and Anyanui markets and other satellite markets. (b) Enhancing Competitiveness in Ghana’s Private Sector Inspect/Audit Accounts of 80% active co-operatives (economic groups) in the Municipality Support Volta Foundation for industrial development agenda of the Municipality. To develop and promote major tourism products with private sector participation in the Municipality. To encourage solar salt producers to increase production and to iodize salt to meet international standard. (c) Accelerated Agricultural Modernization and Sustainable Natural Resource Management To increase agricultural production by 30% through