OFFICE OF THE SECRETARY OFFICIAL ORDER 112277 SUBJECT: Planning Guidance Manual This manual has been prepared to provide information and guidance to personnel of the Kentucky Transportation Cabinet. Its purpose is to establish uniformity in the interpretation and administration of laws, regulations, policies, and procedures applicable to the operations and services of the Division of Planning and its relationship with other units of the Cabinet. The policies and procedures set forth herein are hereby approved and declared effective unless officially changed. All previous instructions, written and oral, relative to or in conflict with this manual are hereby superseded. Signed and approved this 10th day of September , 2020. Date: 2020.09.10 16:42:48 -04'00' Jim Gray Secretary Approved as to Legal Form Office of Legal Services PLANNING GUIDANCE MANUAL ISSUED BY COMMONWEALTH OF KENTUCKY TRANSPORTATION CABINET SEPTEMBER 2020 Produced by Organizational Management Branch Office of Human Resource Management PL-01 TABLE OF CONTENTS 01 TABLE OF CONTENTS ................................................................................................... 09/20 100 INTRODUCTION 101 Design of This Guidance Manual 101.1 Organization & Numbering ............................................................... 09/20 101.2 Locating Information ......................................................................... 09/20 101.3 Cross References ............................................................................... 09/20 101.4 Questions ......................................................................................... 09/20 102 Purpose of This Guidance Manual ................................................................... 09/20 200 ADMINISTRATION 201 Overview 201.1 Statutory Authority ........................................................................... 09/20 201.2 Mission & Vision................................................................................ 09/20 201.3 TC 59 Forms ...................................................................................... 09/20 202 Organization & Responsibilities 202.1 Organizational Chart ......................................................................... 09/20 202.2 Central Office .................................................................................... 09/20 202.2.1 Strategic Planning Branch ................................................ 09/20 202.2.2 Modal Programs Branch ................................................... 09/20 202.2.3 Transportation Systems Branch ....................................... 09/20 202.2.4 Data Management Branch ............................................... 09/20 202.2.5 Traffic & Equipment Management Branch ...................... 09/20 202.2.6 Customer Service Branch ................................................. 09/20 203 Planning Activity Matrix ................................................................................... 09/20 204 District Planning 204.1 Overview .......................................................................................... 09/20 204.2 Additional Responsibilities ................................................................ 09/20 205 DataMart .......................................................................................................... 09/20 206 Planning Consultant Contract Management 206.1 On-Call Planning Consultants ............................................................ 09/20 206.2 Contracted Planning Consultants ..................................................... 09/20 206.3 Contract Process & Oversight ........................................................... 09/20 09/20 Page 1 of 5 TABLE OF CONTENTS PL-01 300 KEY PLANS 301 Kentucky Transportation Cabinet (KYTC) Strategic Plan 301.1 Background ....................................................................................... 09/20 301.2 Existing Plan ...................................................................................... 09/20 302 Kentucky Long-Range Statewide Transportation Plan (LRSTP) 302.1 Overview .......................................................................................... 09/20 302.2 Kentucky LRSTP Process .................................................................... 09/20 303 Kentucky Freight Plan 303.1 Overview .......................................................................................... 09/20 303.1.1 National Plan Requirements............................................. 09/20 303.1.2 Kentucky Plan Requirements ........................................... 09/20 303.2 Kentucky Freight Plan Process .......................................................... 09/20 304 Kentucky Statewide Rail Plan 304.1 Overview .......................................................................................... 09/20 304.1.1 Existing Plan ...................................................................... 09/20 304.1.2 Railroad Oversight & Regulation ...................................... 09/20 304.2 Kentucky Statewide Rail Plan (KSRP) Process ................................... 09/20 305 Kentucky Six-Year Highway Plan 305.1 Overview .......................................................................................... 09/20 305.2 Six-Year Highway Plan Process ......................................................... 09/20 400 FEDERAL-AID HIGHWAY PROGRAM 401 Funding Availability & Use 401.1 Funding Sources ................................................................................ 09/20 401.2 Use of Funds ...................................................................................... 09/20 402 Planning Work Program 402.1 Overview .......................................................................................... 09/20 402.2 Planning Work Program Process ....................................................... 09/20 402.3 Project Selection ............................................................................... 09/20 403 Training for Planning Personnel 403.1 Overview .......................................................................................... 09/20 403.2 Statewide Transportation Planning (STP) Meetings ......................... 09/20 403.3 Focused Training ............................................................................... 09/20 500 HIGHWAY INFORMATION & MONITORING SYSTEMS 501 Overview 501.1 Organization ...................................................................................... 09/20 501.2 Highway Performance Monitoring System (HPMS) Data ................. 09/20 501.3 Highway Information System (HIS) Data .......................................... 09/20 501.4 HPMS & HIS Data Use ....................................................................... 09/20 502 Geospatial Data & Maps 502.1 Geospatial Data Production .............................................................. 09/20 502.2 Map Production ................................................................................ 09/20 09/20 Page 2 of 5 TABLE OF CONTENTS PL-01 500 HIGHWAY INFORMATION & MONITORING SYSTEMS (cont.) 503 Transportation Systems 503.1 Transportation Systems Branch Responsibilities .............................. 09/20 503.2 National Highway System (NHS) ....................................................... 09/20 503.3 National Truck Network (NN) ........................................................... 09/20 503.4 State Primary Road System (SPRS) ................................................... 09/20 503.5 Functional Classification ................................................................... 09/20 503.6 Coal Haul .......................................................................................... 09/20 503.7 Appalachian Development Highway System .................................... 09/20 503.8 Alternative Fuel Corridors ................................................................. 09/20 504 Traffic Count Data 504.1 Overview .......................................................................................... 09/20 504.2 KYTC Traffic Database ....................................................................... 09/20 504.3 Interactive Traffic Count Maps ......................................................... 09/20 504.4 Permanent Data Collection Stations ................................................. 09/20 504.5 Traffic Data Collection Equipment Procurement & Maintenance.... 09/20 505 Highway Performance Monitoring System (HPMS) Reporting 505.1 Overview .......................................................................................... 09/20 505.2 Purpose & Use................................................................................... 09/20 600 OFFICIAL ORDERS & SYSTEM CHANGES 601 Statutory Authority ......................................................................................... 09/20 602 Acceptance Into State Primary Road System (SPRS) ....................................... 09/20 603 Types of Official Orders 603.1 Overview .......................................................................................... 09/20 603.2 Base Highway System Modifications ................................................ 09/20 603.3 Roadway Segment Transfers ............................................................ 09/20 603.4 Roadway Closure/Abandonment ...................................................... 09/20 700 PROJECT DEVELOPMENT 701 Public Involvement 701.1 Overview 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