t 'teli I 6( I National Highway Authority (Procurement and Contract Administration Sectionf 28 Mauve Area, Sector G.-911, Islamabad (Pakistan) I Phone: +92-51-90'3.2727, Fax: +92 -SL-926O419 I I I I [pi[xo"vri$rna'Ars Documents for Submission To Public Procurement Regulatory Authority FOR CONSULTANCY SERVICES FOR DESIGN REVIEW AND CONSTRUCTION SUPERVISION FOR DUALIZATION OF RAIITALPINDI-KAHUTA ROAD 128.4 KM) INCLUDING 4-LANE BRIDGE OVER SIHALA RAILWAY PASS, SIHALA BYPASS AND KAHUTA BYPASS August, 2OIB t Evaluation aualification Criteria NATToNAL tN"l4A'%fr:,' HrcHwAy AUTHoRrry Procurement& ContractAdministrqtion Section 28-Mauve go32T2T, ,-ff,|fi" Area,G-911, Islamabadrer: Fax: 926o4L9 Ref:6(a66)/DIR-IiI {P&cA)/NHA/t8 / 1 0 2ndMarch, 2018 All Prospective Consultants Subject: Minutes of Pre-prooosal Mer Referenee: Request for Proposal Notice for subject Seruices appeared in d.aitg neLuspa"person lVh February, 2019 pre-proposal The Minutes of Meeting for subject Services being I proposal integral part of the Request for are encl-osed herewith for necessarv I action, please. I Enclosure: I - Minutes of Pre-Proposal Meeting {Ol page), I Copy for kind information to: - Member (Engg. Coord.), NHA, Islamabad; - Member (Planning), NHA, Islamabad; I - General Manager (Planning), NHA, Islamabad; - I General Manager {P&CA), NHA, Islamabad. I I I I I I I I MIN F PRE- MEETING HELD ON 23*uFebruarv. 201g I I Pre-ProposalMeeting was held in NHA Auditoriumat 1100hours on 23'dFebruary, 20lg to discussthe Requestfor Proposal(RFP) for subjectservices. Following NHA officersand representatives I of prospectiveoonsultants attended the meeting: . NationalHighwayAuthority I GeneralManager (Planning) GeneralManager (Design) I Director(P&CA) - III DeputyDirector (P&CA) - II I r Consultants IWs EA Consulting(P\,1.) Ltd. I lWs Asif Ali & Associates lWs TurkPakInternational @vt.) Ltd. I Mis Mott MacDonald M/s EngineeringGeneral Consultants @vt.)Ltd. I 2. The queriessubmitted during the above mentionedpre-proposal meeting and their clarifications/ repliesare summarizedbelow for informationof all prospeciive-bidders: Sr. t No. Queries Reply ,sub-clause I Data SheetClause 1.7 at page 9 (v) added,-tates Not accededto, proceed as I that'oTheconsultant may betternot to suggestnames of Key Staff per RFP alreadyproposed in otherProposals which are being evaluated by NllA or contract(s) awardedrecently. This will affect adversery I marking of these professionalsin evaluationof Technical proposal.Their securedpoints are liableto be reducedby 50% if their namesappear in morethan I previousproposal in which they I areranked No.1. Also the existingload of work with a firm shall be consideredas one ofthe factorforthe consideredas one ofthe factorfor the considerationin the awardof the work. I This is not realisticin view of seriesof proposalsbeing invited by fl NHA and proposing separatestaff for every proposal is not {ft'!]il,,],, possiblefor almostany consultingfirm in thecountry. ts\ I )rr\'J LqOf P ooo 0 ooo I 9onlultancy Services and ConstructionSupervision for Dualizationof Rawaloiirdi_Kahuta Road(28.4 Km) including4-Lane Bridge over Sihala Railway pJss. I I I t-u,Lr") TenderNo.6(466) b National Highway Authority REQUESTFORPROPOSAL ConsuLTANcySrcnvrcns FOR CoxsuLTANCvSnnvICES FoR Dnsrcu RnvIEw AND COXSTRUCTION SUPUNVISION FOR Duar-,rzATroN oF Raw,q,LpNDr-KAHUTARoan (28,4 KM) INCLUDING4-LANE Bn uGE oVER srn,q.LeRarLwAy plss, srrrer,aByrASs ANn Kanura BypAss (aage1 to 131) Fnnnuany r 20lB 1 I Table of Contents I Sr. # Description Page No. I 1. Letter of Invitation (LOI) (ii) ) I Instructions to Consultants (Annex A) 0l 3. Data Sheet (Annex B) 0B I 4. Teehnical Proposal Forms 17 I f,. Financial Proposal Forms 33 6. Appendix A (Terms of Reference) 44 I 7. Appendix B (Person-Months and Activity Schedute) 79 8. Appendix C (Client's Requirements from the 80 I Consultants) 9. Appendix D (Personnel, Equipment, Facilities, and 8l I other servicesto be provided by the Client) 10. Appendix E (Copy of Model Agreement) 82 I t I t I I I I I I I I GOVERNMENT OF' PAIfl STAN NATIONAL HIGHWAY AUTHORITY I 28-MauveArean C=911, Post Box No. 1205, ISLAMABAI) Dated the I Ref No. I LETTER OF INVITATION To, t All consultants Gentlemen! I We extend wafln welcome to you and invite you to participatein this project. We hope you that will live up to your reputationand provide us accurateinfonnation so ttrai tte evaluationis carried "just 911 and transparent".Pleasi understandthat the contentsof this RFp, where I applicable,shall be deemedpart of the contract agreement.An exampleto this affect can be the contents of your work plan and methodology irti.l, you shall be submitting in your Technical Proposal.Since that is the basis of the selection.theiefore, it shall becomepart of the I contract agreementsubject to approval/revisionsof the same by NHA during the negotiations. Similarly, all other servicesand the contentconhibuting to servicesshall be Jeemedpu.t of tn" contract agreementulless it is specifically mentioned for any particular item up-front in your Technical Proposal which obviously will make your Proposai a conditional proposal wheieby, I authorizing NHA to may or may not considerto evaluat" yo* Proposal.Please understzurd that if no such mention appearsup-front (i.e. on &ont page oi Technical Proposal) then it shall be deemed that the consultantis in 100% agreementto the above.You are also advised to kindly I read the RFP thoroughly as it can drastioallyaffect the price structurefor various serviceswhich may not be appearing directly in the terms of refeience. In the end, we appreciate your participation t and hope that you will feeda good proposal to merit considerationbv NHA. I I I I I GeneralManager (P&CA) Telephone:+92-5 1 -9A32727, I Fax:+92-51-926M19 E-mail: [email protected]. com, I Website:www.nha. eov.pk I tl,..i'::,ijr'rt I ATTACHMENTS lnstructionsto Consultants(Annex A) Data Sheet(Annex B) TechnicalProposal Forms FinancialProposal Forms Appendix A (Terms of Reference) Appendix B (Person-Monthsand Activity Schedule) Appendix C (Client's Requirementsfrom the Consultants) Appendix D (Personnel,Equipment, Facilities, and other servicesto be provided by the Client). 9. Appendix E (Copy of Model Agreement) I I Annex A INSTRUCTIONS TO CONSULTANTS 1 i I. GENERAL I 1.1 Desiring consultants are invited to submit a technical and a financial proposal fbr consulting servicesrequired for the assignmentnamed in the attachedData Sheet(Annex B)' The proposalscould form the basis-for future negotiationsand ultim ately aContract I betweenthe selectedconsultant and the client ou*"Jin the Data sheet. t.2 A brief descriptionofthe assignmentand its objectivesare given in the Data sheet which me elaborated + in Appendix A (Terms of Reference)to this RFp. 1.3 The assignmentshall be implemented in accordancewith the phasing inclicated in the I Data Sheet' (When the assignmentincludes severalphases, continuation of services for the next phase shall be subject to satisfactoryprrro*unie of the pt*i"* prrase,as I determinedby the Client). 1.4 The client (NHA) has been entrustedth9 duty to inrylement the project as Executing Agency by GoP and-funds for the project hav* t""u approved and provided in the budget I for utilization towardsthe cost of ihe assignment,antl ihe client intends to apply part of the funds to eligible paymentsunder the Contractftrr which this LOI is issued. I 1.5 To obtain firsGhand information on the assigrunentand on the local conditions, you are encouragedto pay a visit to the Client before submitting a proposal and attend a pre- proposal confErenceif specified youi in the Data Sheet. representativeshall meet the I official named in the Data Sheet.Please ensure that the official is advised of the visit in advance to allow adequate time tbr him to make appropriate arangements. you must fully inform yourself of local conditions and take them lnto account in preparing your I proposal. 1,6 client shall prnvide the lhe inputs specified in the Data sheet, assistthe consultants in obtaining licenses and permits t needed to carry out the services, and make available relevantprdect dataand,reports. I 1.7 It is notified that: The cost of preparing the proposal and of negotiatingthe Contract,including visit to the client, T are not reimbursableas a directtost ofitre Assignment,and The I client is not bound to acceptany or all of the proposalssubrnitted. 1.8 An invitation to submit proposals has been sent to the firms as listed/statedin the I Sheet. Data In order to avoid conflicts of interest: i. A firm that has been engaged I by the client to provide goods, works, or non_ consulting servigel for a project, or any of its Affiliates, shil ue ilsqualified providing from ..i I t,r consulting servicesresulting from or directly reiated to'those goods, works, or I non-consultingservices.- Conversely, a firm hired to provide consulting servicesfor the preparation or implementationof a project, o, *y of it, affliat"s, \X I PageI of13l I shall be disqualified from subsequentlyproviding goods or works or non- I consultingservices resulting from or directly related to the consulting servicesfor suchpreparation or implementation.;and I ii. A Consultant(including its Experts and Sub-consultants)or any of its Affiliates shall not be hired for any assignmentthat,by its nature, may be in conflict with anotherassignment of the Consultantfor the sameor for anotherClient. t 1.10 A firm may submit its proposal for the Assignmenteither as an independentConsultant or as a Member of a JV Consultantsbut participation of a firm occurring in more than I one proposal for the Assignment is not allowed. In casea firm participatesin more than one proposal, all such proposals shall be disqualified and rejected. Hower.'er this condition doesnot apply for individual SpecialistSub-consultant(s). I 2. DOCUMENTS I 2.1 To preparea proposal,please use the attachedForms/Documents listed in the Data Sheet. 2.2 Consultantsrequiring a clarification of the Documentsmust notily the Client, in writing, I not later than Fourteen (14) days before the proposal submissiondate.