SECRETARIAT - 150 route de Ferney, P.O. Box 2100, 1211 Geneva 2, Switzerland - TEL: +41 22 791 6033 - FAX: +41 22 791 6506 www.actalliance.org Rapid Response Fund Payment Request No. 5/2014 Funds Sent To: SAF/FJKM Amount Sent: US$ 51,422 Date: 11 April 2014 Details of Response Emergency: Intense Tropical Cyclone “Helen” in Madagascar Date of Emergency: 30 March 2014 ACT Requesting Member(s): SAF/FJKM I. NARRATIVE SUMMARY DETAILS OF THE EMERGENCY Tropical Cyclone ‘Hellen’ hit Madagasacar on 30 March, 2014 with heavy rains accompanied by strong winds of 290km/hr, diameter of 1,000 km and a displacement of 19km/hr causing severe damage and massive flooding in most parts of north west of Madagascar. The most affected area in the north western part of Madagascar is in the region of Boeny. Seven (7) districts most affected are Mahajanga I, Mahajanga II, Soalala, Mitsonji, Marovoay, Tsaratanana (Betsiboka), and Analalava. The most recent situation report of the Office of the National Government Disaster and Risk Management (BNGRC) of 05 April, 2014 gives the following preliminary impact in the districts indicated in brackets: three people dead (Soalala); eight people missing (Soalala); 2,141 victims with the following breakdown (704 Mahajanga I, 385 Mitsinjo, 882 Soalala, 70 Analalava, 30 Marovoay and 70 Tsaratanàna); 1,736 homeless with the following breakdown (704 Mahajanga I, 50 Mitsinjo, 882 Soalala, 70 Analalava and 30 Marovoay); 437 houses totally destroyed (67 Mitsinjo and 370 Soalala); 14 houses roofs blown off (Analalava); 160 houses flooded (100 Mahajanga I and 60 Mitsinjo); five schools roofs blown off (1 Mahajanga and 4 Soalala); one school destroyed (Mahajanga II); two schools damaged (1 Mitsinjo and 1 Soalala); six administrative buildings roofs blown off (Analalava); 5,515 ha of rice fields flooded (1,500 ha Marovoay, 53 ha Mitsinjo and 3,962 ha Soalala); 114 ha of fields flooded (112 ha Soalala and 2 ha Mitsinjo); one dyke damaged (Soalala); one dam damaged (Soalala); one boat missing (Mitsinjo) and; 23 cows dead (Soalala). RRF 05/2014 Intense TC “Helen”, Madagascar 2 ACTIONS TO DATE, AND EMERGENCY NEEDS The collection of the data from the affected districts by the National Office of Management of the Risks and of the Disasters (BNGRC) has been intensified in collaboration with its partners of which SAF/FJKM and FLM are members and, at the same time, the development of the situation has been monitored closely. Districts Realised Support proposed by the forum Mahajanga I By Government: Provided some Distribution of life saving food items (rice and money, medicines and WASH kits, beans) and non-food items (clothes and cooking oil, soap, rice, sugar, mosquito nets). vegetables, sanitation actions, cooking kits, plastic bags, blankets , taking care of the sick persons, putting in place medical surveillance to prevent spread of diseases; fund raising; setting up a teams for coordination and operation in collaboration with local technicians By national and International Organisations: Supporting logistical assessment and first help Soalala By Government: Provided some Other stake holders money and medicines By national and International Other stake holders Organisations: Supporting logistical assessment Mitsinjo By Government, national and Other stake holders International Organisations: Supporting logistical assessment - International and national NGOs under the coordination of BNGRC are organizing humanitarian resources to the affected people. BNGRC has activated its operational centre in the affected region to coordinate all assessment activities and humanitarian assistance being provided by partners. - Concerning protection, the security forces have been mobilized to provide aid to the population and to ensure the security of the zones evacuated. - The Civil Protection unit has been sent to Mahajanga to provide sanitation in the city. - OCHA has sent two persons to help in coordination and information management. - UNICEF has sent a team to carry out onsite assessment with the local committee of the Risk and Disaster Management (CLGRC). - FAO contribute to carry out assessment and inventory of vulnerable households (food aid) and to rehabilitate some of the agriculture infrastructure. RRF 05/2014 Intense TC “Helen”, Madagascar 3 - The CRM (Malagasy Red Cross) is providing shelters to the local committees for the affected people. They have mobilized 30 volunteers in Mahajanga to carry out the assessment and mobilization of emergency funds. A detailed rapid needs assessment is being done led by World Food Programme with the food security cluster in which SAF/FJKM and FLM are participating. This is anticipated to be completed within ten days’ time. According to BNGRC and SAF/FJKM Program Officer and FLM Regional Synod President based in Mahajanga, the food items and non food items being provided is not able to meet the needs in the area, thus leaving a challenge regarding nutrition food for children, pregnant women and breast feeding mothers. SAF/FJKM and FLM will supplement by supplying rice and beans (protein) to the villages that would not have been covered. Mahajanga area is prone to malaria and the floods have just increased the risk of contracting the disease. As a preventative measure, FLM and SAF/FJKM will provide supplementary treated mosquito nets to 704 beneficiaries. PROPOSED EMERGENCY RESPONSE OVERALL GOAL: To provide food and non-food assistance to affected children, pregnant women and breast feeding mothers. OBJECTIVE(S) OF THE EMERGENCY RESPONSE: - To provide immediate food and non-food assistance to affected people in areas currently not covered. - To meet the nutritional requirements for the targeted families PROPOSED ASSISTANCE: For the first phase (food assistance) is planned to provide 350 grams of rice and 70 grams of beans per person/day for a period of 3 months. This corresponds to 71% of the daily required calories and 78% of the daily required proteins. The objective is to restore the life of the affected people with improvements or at least to the level in which they were before the disaster and/or in line with the existing common standards of the area Clothing and mosquito nets (NFI items) will be distributed to all the beneficiaries in equal proportion of which 317 are women, 177 men and 210 children. The aim is to make the first distributions within two weeks of the issue of this RRF. TARGET POPULATIONS: For the food assistance, 704 beneficiaries will be targeted in the Mahajanga I district. The project will prioritize communities which are far away from the road. 75% of the affected population is female. Within the communities the following criteria will be applied: 1) House which was destroyed 2) Widows 3) Handicap 4) 65 years old person and more RRF 05/2014 Intense TC “Helen”, Madagascar 4 Five affected communities will be assisted: 1) Fiofio 2) Ambalavola 3) Tsararano Ambany 4) Tsararano Nosy Kely 5) Antany Masaza IMPLEMENTATION ARRANGEMENTS: The SAF/FJKM and VOINA MAHATRATRA/FLM (Fiangonana Loterana Malagasy) as ACT members will implement this RRF. SAF/FJKM and FLM will implement in the same areas together moving from one district to another one. This will ensure transparency and rapidity and will create an opportunity of learning and sharing experiences gained from the previous implementation of Cyclone Haruna (RRF03/2013). COORDINATION: The targeting of communities for food and non-food assistance will be done in collaboration with the national authorities and other major stakeholders. By being part of the common needs assessment for livelihoods, SAF/FJKM and Voina Mahatratra/ FLM will ensure to be part of the inter-agency response and will be able to provide an input to the proposed interventions COMMUNICATIONS: There will be a Communications Officer whose main roles are: - Prepare situation reports on the humanitarian situation - Attend humanitarian meetings and debrief members - Send important information to ACT Secretariat - Promote and raise visibility of ACT Alliance PRINCIPLES AND STANDARDS: All activities of the projects will be carried in relation to Sphere standards, principles for accountability (HAP), the International Code of Conduct for the Red Cross and Red Crescent that provides minimum standards in humanitarian response. The ACT Alliance Code of Conduct will also be upheld by all staff in its totality. PLANNED IMPLEMENTATION PERIOD: The intervention has a planned duration of 3 months, from 15 April to 15 July 2014. FLM and SAF/FJKM will ensure that all reporting requirements are met as per the ACT Alliance policies and guidelines governing ACT appeals and RRF funds. HUMAN RESOURCES AND ADMINISTRATION OF FUNDS: The funds from ACT Secretariat will be transferred to SAF/FJKM bank account and once received; SAF/FJKM will transfer half of the amount to FLM account. For administrative purposes each implementing member will bear the responsibility of ensuring that the funds are utilized for the intended purpose and the ‘forum’ Communications Officer will submit situation reports to the ACT Secretariat. Rapid Support Team will be required in the category of Programme Support. RRF 05/2014 Intense TC “Helen”, Madagascar 5 MONITORING AND EVALUATION: SAF/FJKM National Director and FLM General Secretary will be responsible for monitoring the progress of the project as well as the use of funds for the proposed activities. The project will be managed by, on the part of SAF/FJKM – the DRM Program Manager and on the part of FLM – the National Coordinator - who respectively will be on ground to ensure the success of the implementation of the activities in line with ACT Alliance humanitarian Code of Conduct. The ‘forum’ Communications Officer will be part of the monitoring and evaluation team to capture human interest stories and facilitate ACT Alliance visibility in local and international media. At the end of the project, each implementing member will prepare a final narrative and financial report in line with ACT Alliance reporting guidelines. SAF/FJKM, as requesting member, will be responsible to prepare a consolidated final narrative and financial report of the entire response and sent to ACT Secretariat.