A SAN BERNARDINO COMMUNITY COLLEGE DISTRICT PUBLICATION VOLUME 5 • ISSUE 12 ENHANCING YOUR LIFE WITH QUALITY EDUCATION Chancellor’s Chat July 23, 2015 USEFUL LINKS NEW PROCESS TO FILL POSITIONS Accreditation Update Board Policies & Procedures Background: As part of our plans to improve the Human Board Meeting Agenda & Resources Department, we have implemented a new personnel Minutes request process that addresses the ACCJC recommendation to District Assembly Agenda & improve employee hiring and addresses human resource Minutes functions as it relates to position control. Master Calendar of Events The Problem: One of the primary concerns was that we lacked a Chancellor's Webpage, Photo Gallery and systematic approach for filling vacant positions. This resulted in a Presentations loss of communication and understanding of how to move forward when requesting positions from the campuses to the SBCCD WIKI Business & Fiscal Services district office as well as across departments. Payroll The Solution: A new system is being tested to address this Environmental Health & concern. Input has been received from the campus’s executive Safety teams, as well as division heads, to ensure major areas of Human Resources concern have been addressed. Ongoing review and evaluation of Technology & Educational the process will be conducted throughout the course of the year. Support Services District Police Department All position requests will now begin with an initiating manager Information that ascertains the need to create, fill, transfer, and fund positions. The process will flow through an internal approval Classification & Compensation Study process at the campuses, or divisions, with a new form called the "Personnel Requisition Form." Included in this process is the San Bernardino Valley creation of job descriptions, with the assistance of Human College Resources, prior to the completion and approval of the Crafton Hills College requisition process. Economic Development & Corporate Training Once the appropriate signatures for approval have been KVCR provided, all forms will be forwarded to a “personnel requisition list” via email where the appropriate Human Resources and Fiscal Services staff will receive the form simultaneously. Human Resources will account for the arrival of the position and begin tracking the position while fiscal services will work toward developing the position control number, verify and clear the budget. Once approved by Fiscal Services, the form will be sent 1 Chancellor’s Chat July 23, 2015 back to Human Resources with all appropriate to return to employment, but they are subject to signatures and HR will prepare all positions legal restrictions on how much they can earn that have completed the process for weekly as well as on receiving any other benefit, Cabinet approval. After Cabinet approval, incentive, and compensation in lieu of benefits, Human Resources will move forward with the or other form of compensation. appropriate subsequent process that may A3: Unless a retired annuitant falls into one include recruitment, preparation for the board of a few exempt categories as described agenda, or negotiations. This process will under Labor Code §245.5 (contact HR for improve accountability, communication and more information), then he or she is entitled tracking, which will lead to improved practices to accrue and use paid sick leave under the in moving forward with employee hiring and new law. We also received versions of this human resource functions as related to question asking about students working for position control. a college under Federal Work Study and salaried elected officials. We believe the safe course is that unless an employee is AB 1552: NEW SICK LEAVE LAW specifically exempted under Labor Code §245.5, you must provide them with paid sick leave benefits under the new law. July 1, 2015 was the first day of full implementation of California’s new paid sick If you have any questions about this new law, leave law. A number of questions have been please call Amalia Perez, Director of Human asked on how to implement the new law. The Resources at (909) 382-4047. Department of Industrial Relations, Division of Labor Standards Enforcement (DLSE) has provided guidance. WHITNEY FIELDS REACHES MILESTONE IN EDUCATIONAL Q1: Is the 90 day waiting period calendar days CAREER or working days? A1: Calendar Days Whitney Fields, Director of Q2: With the front-loading method, does the 90 Safety & Risk day waiting period still apply, or is the Management, recently employee eligible to use sick pay on the first completed a 240 hour day of employment? curriculum at UC San A2: The waiting period still applies. You Diego Extension and was grant the 24 hours of sick leave at the start awarded a professional of the 12 month period; however, the certificate in Occupational employee is not eligible to use it until they Safety and Health with a have completed the 90 day waiting period. specialization in General Industry. The completion Q3: How does the law interact with the law of this program represents his commitment to governing retired annuitants at public personal and professional growth and adds agencies? Some retired annuitants are allowed new depth to his existing knowledge and skills. 114 S. Del Rosa Drive | San Bernardino | CA | 92408 www.sbccd.org | (909) 382-4000 | [email protected] 2 Chancellor’s Chat July 23, 2015 NEW CENERGISTIC ENERGY WHAT’S NEW AT KVCR/FNX? SPECIALIST – MARK ENDTER On a regular rotating basis, we will share You may have seen updates on different departments within the this familiar face District. around campus. Markus Endter In May, you received updates from Technology replaced Tom and Educational Support Services (TESS) and Welsh as our Fiscal Services. In June, you received the resident Cenergistic latest information from Human Resources, and Energy Specialist. this month we are sharing this comprehensive As you know, our update from KVCR in these areas below. See agreement with attached for the report. Cenergistic was developed to • KVCR TV implement tools that • KVCR 91.9 FM will reduce energy • FNX/First Nations Experience consumption saving both money and the • KVCR Educational Foundation Board environment. So far, across the District, we • Development & Fundraising have saved over $1.8 million in energy costs • Membership through this partnership. • Community Outreach • Strategic Plan Markus was recently trained by Cenergistic to • Spectrum Initiative Auction be an Energy Specialist. • Administrative He is a graduate of Humboldt State University with B.A. in Applied Mathematics and has completed additional post-Baccalaureate CONTRACTOR TRAINING ACADEMY classes in Applied Mathematics at Cal State GRADUATED ITS FIRST CLASS Fullerton. He has worked as a database developer/programmer/analyst and field technician for companies such as Earth In our ongoing effort to bring more local Sciences Associates, Southern California contractors into construction projects within the Coastal Water Research Project, and The District, we held a very successful Contractor Natural Resource Company. He is a California Training Academy with the help of bonding native and currently lives in Upland, California. insurance providers, Merriwether & Williams and bond program managers, This free Contractor Training Academy. included nine comprehensive courses covering key topics important to contractors including Bonding and Insurance, Prevailing Wage, OSHA 114 S. Del Rosa Drive | San Bernardino | CA | 92408 www.sbccd.org | (909) 382-4000 | [email protected] 3 Chancellor’s Chat July 23, 2015 Certification, Bidding and Project Management, • RESA provides Teens with 17th Annual just to name a few. Emergency Services Academy More than 45 individuals took advantage of the Opportunity Academy and graduated on June 30. We hope • to bring additional programs to assist local Robles sworn in as SBVC Student contractors.to the District. Trustee • SBVC Awarded $220K Department of SBCCD IN THE NEWS Ed Grant for Student Support Services • SBVC Sports Roundup The SBCCD in the News for 07.23.2015 can • Trustees Participate in SBVC Workshop be viewed at: Hosted by Rep Aguilar http://www.sbccd.org/District_News_and_Even ts/Press_Room_and_Publications/SBCCD_in_t he_News?folder=2015%2fJuly+2015%2fWeek +of+07.23.2015 More news on the District can be viewed The following stories were included: here • CA College Says "No" to Trigger Warnings about Graphic Novels • CHC alum artist is multi-faceted • CHC Students complete Paramedic Program • Crafton Hills College Opens Registration for Fall 2015 • Job Training Center in San Bernardino prepares Young People for Workplace & Academic Success • Reader Says: Graphic novels not pornography 114 S. Del Rosa Drive | San Bernardino | CA | 92408 www.sbccd.org | (909) 382-4000 | [email protected] 4 Chancellor’s Chat July 23, 2015 CREATIVE ARTWORK FROM THE DISTRICT STAFF The District recognized the need for staff to have time to come together to share fun and creative ideas. For those who have not had a chance to visit the District offices, we have a special space in the main hallway that is used as a canvas to doodle, write inspirational messages, draw pictures, or create stories. Most recently, the wall has been used to recognize District employee birthdays. It starts with a theme and somewhere in the picture is the employee’s name and birthday. 114 S. Del Rosa Drive | San Bernardino | CA | 92408 www.sbccd.org | (909) 382-4000 | [email protected] 5 Chancellor’s Chat July 23, 2015 MY VISION As I continue to reflect on my vision for the San Bernardino Community College District, I feel, stronger than ever, the importance of maintaining my commitment to these ideals. We have been successful in many areas of this vision. In other areas, the progress toward the vision will take time, but I remain faithful in the desire to achieve these ideals. We Will: • Be considered the "best" community college in the State. • Build a culture of trust with open and respectful communication. • Increase all partnerships with business and industry, other academic • institutions, non-profit agencies so that we can be stronger through combining resources and working together.