Attachment F 1 Attachment F This copyright handbook is being published by the Charrette Steering Committee for use at the charrette. The purpose of the handbook is to provide information con- cerning the charrette and the location to charrette participants. Steering Committee Members: Katie Bassett,Shady Lane Neighbor Paul Penningroth, Old Holdridge Neighbor Ann Markus, Bushaway Neighbor Thomas Tanner, Wayzata City Council Bryan Gadow, AICP, Wayzata City Planner Dallas Johnson, Yacht Club Commodore Bert Foster, Yacht Club Board of Directors Member Dr. Ross Siemers, President Wayzata Sailing Foundation Howard Nordeen, Wayzata Sailing Foundation, Board Member Among other sources information for this handbook was provided by: Bryan Gadow, City of Wayzata Michael Kelly, City of Wayzata The Wayzata Historical Society The Minnesota Historical Society Greg Nybeck, The Lake Minnetonka Conservation District James Wisker, Minnehaha Creek Watershed District Nicholas Peterson, Hennepin County Gordon Gunlock Bert Foster, Wayzata Yacht Club Dallas Johnson, Wayzata Yacht Club Mark Jana, Wayzata Yacht Club Allen Klugman, PE. Westwood Professional Services Frank Sabota, Sabota Enviromental Services 44 interviews of City Council, Planning Commission, Yacht Club, Sailing Center and Neighbors Parking Attendants Wayzata Trolley Steve Bern, Yacht Club Manager Cappy Holland Executive Director Wayzata Sailing Foundation Planning Consultant Midwest Planning & Design, LLC 2 Attachment F Briefing Hand Book Table of Contents Using this Briefing Handbook 4 Chapter One Charrette Folder Charrette ,Mission Goals ,and Detailed Expected Product Schedule: Purpose 5 Draft Mission Statement 5 Mission Process 5 Mission Goals 6 Charrette Product Expectations 7 Detail Schedule with responsibilities and times 9 Charrette Details: 12 Location Organization: Facilitator’s Role Workstation Assignments and Tasks Physical Organization and Materials Workstations Sieve Overlays Briefing Binder Food Service Presentations and Large Group Interactions Technical Experts and Facilitator Draft Vision Statement 14 Charrette Room Layout diagram 15 Chapter Two Local Context Folders Wayzata Folder 16 Comprehensive Plan, Zoning and Entitlements Existing Land Use Map Zoning District Map Relevant Zoning Regulations Yacht Club and Sailing Center Conditional Use Permits 22 Public Streets and Public Lake Access Utility Information Summary of Site and Natural Resource information Historical Resource Information Neighborhood Folder 37 View Analysis Neighborhood Architecture Minnehaha Creek Watershed District Folder 44 Relevant Rules Lake Minnetonka Conservation District Folder 44 Multiple Dock Permits for the Yacht Club and Sailing Center Boat Density Dock Plan Wayzata Yacht Club Folder 49 Mission and Vision Description Organization and Membership Policies Typical Race Schedule Parking Study 54 Wayzata Community Sailing Center Folder 59 Vision Description and Programs New Facilities Interviews and Analysis Folder 63 Summary and detail discussion Issues Analysis and planning strategies Sources and notes 77 3 Attachment F Chapter Three Planning Area Folder Site Analysis Folder The maps will be available in large scale at the charrette Base Map Physical Data by Parcel Aerial Photograph County Proposed Eastman Lane Plan Wetlands Map Air Photo Right-of-Way Diagram Chapter Four White Papers Folder CD Folder only Sailing History Adaptive Sailing Sailing Schools Discussion and Context Sensitive Design Eastman Lane Lake Minnetonka Dredging Policy Minnehaha Creek Watershed District Summary of Dock and Boat Storage Rules Lake Minnetonka Conservation District Cooperative Agreement For a Public Boat Ramp City of Wayzata and the Minnesota Department of Natural Resources Green Parking Green Parking Lots, Planning by Design: Montgomery County Planning Commission Bioretention Applications Environmental Protection Agency Field Evaluation of Permeable Pavements for Stormwater Management Environmental Protection Agency Green Parking Rehbein Environmental Solutions Cultural Resource Study Chapter Five Context Photo Folder CD Folder only Yacht Club Club house, land east of the club house and docks West parking lot, public boat launch and docks East Parking Lot Sailing Center Arlington Circle South (Fire lane) Eastman Lane Using this Briefing Hand Book: The purpose of this book is to provide information to be helpful to the charrette participants known as “stakeholders”. The book consists of organizational information to provide each stakeholder the oppor- tunity to fully participate in the charrette. The book will help the stakeholder navigate the charrette process by understand their role in the charrette, the charrette’s organization including a detail sched- ule, expectations, how decisions are made, and the resources that will be available at the charrette to assist the stakeholder in collectively formulating a master plan and implementation tools. Because successful participation depends on coming to the charrette as an active, knowledgeable par- ticipant, we developed background information organized into context folders. The context folders in- clude the planning area (Arlington Circle South , Burlington Northern Santa Fe Rail Road ,Eastman Lane, Central Ave. south of Eastman Lane and the property owned by the yacht club and the sailing foundation within the regional, city, and neighbor context. Also, the context folders provide all the background information necessary to formulated a master plan including: natural and cultural resource information, neighborhood information, traffic and street information, zoning, entitlement, Watershed District, and Lake Minnetonka Conservation District information, historical information, detail organiza- tional operational and site information related to the yacht club and sailing center, and a series of maps with detail information . By studying the background information contained in this book, each stake- holder will have the knowledge and resources similar to any of the experts involved in the process. 4 Attachment F Chapter One; Charrette Mission Statement, Mission Goals, Detailed Expected Product and Organization Mission Statement: Purpose: This organizational statement describes the overreaching purpose of the charrette. It represents the higher-level purpose that each of us, as stakeholders, agree to strive to achieve during the charrette. The Mission Statement will be used as a guide throughout the charrette to describe the project to new comers and to the press, and to keep the planning effort on task. The statement is divided into three parts; The mission statement, drafted by the Steering Committee, is presented for approval by the charrette participants at the beginning of the charrette. The mission process describes the means that each of us as participants agree to use to create a concept master plan and implementation tools. The mission goals illustrate the goals that each of us agree to try to accomplish during the charrette planning process. Draft Mission Statement:The Charrette’s Mission is to bring together community and neighborhood leaders; the leaders of the Wayzata Yacht Club and Wayzata Community Sailing Center along with key City, Lake Minnetonka Conservation District, and Minnehaha Creek Watershed District staff and technical experts to create a master plan and implementation tools for the Yacht Club and Sailing Center that: Resolves existing issues; Protects and enhances the Lake, the Neighborhood, the Yacht Club and the Sailing Center as community assets; Creates a balance of neighborhood and community needs with those of the Yacht Club and Sailing Center so that all exist in harmony. Charrette Mission Process: The Steering Committee has chosen to use the Charrette planning process to create the master plan and implementation tools because it will bring talented, creative lea- ders and professionals into the process, encourage the free flow of ideas, and stimu- late a creative/synergistic planning event. The charrette process is organdie around the following elements: Imaging and Sharing Information: The Charrette imaging format involves partici- pants arranging drawings of various plan elements on a map to develop a master plan and then creating the tools to accomplish the master plan over time. Professional Facilitator and Workstations: Each of five work stations will continu- ously collaborate. A floating professional facilitator, moves among workstations (groups of people working on a plan) making suggestions, encouraging “thinking out of the box,” helping with direction, and encouraging the sharing of collective ideas among workstations as the charrette proceeds; Workstations are organized around the charrette’s mission and product wih a seat 5 Attachment F at the table for each stakeholder. Neighbors and others who were not identified as stakeholders, but who wish to attend the charrette can join in the process. Technical Assistance: Besides Stakeholders and others that may wish to join in the charrette planning process, Technical assistance such as a traffic and parking spe- cialist, civil engineers, landscape architects and architects will be available to work with the stakeholders to create a plan. Charrette Mission Goals (part of the mission Statement): Participation Goals: Stakeholders invited: The Charrette Steering Committee, which consists of city, neighborhood, yacht club and sailing center leaders, invited you as key leader (stakeholder) from the neighborhood, community, yacht club, sailing center, or agencies that