April 28, 2015 To Whom It May Concern: This letter constitutes Addendum No. 2 to SEPTA RFP No. 14-304-JFK for 30-Foot Transit Buses. Addendum No. 2 consists of changes and updates to the following: 1. Proposal Due Date has been extended to Monday, May 18, 2015. 2. SEPTA Q&A – All Vendors – 30-foot Transit Buses 3. RFP Addendum Change Tracker – through Addendum 2 4. Section 1 – Notice of RFP – Addendum 2 5. Section 2 – Instruction to Proposers 6. Section 4 – Special Provisions 7. Section 6 – 30’ Diesel Technical Specification 8. Section 11 – Appendices – Addendum 2 – 30DSL 9. Appendix 2 – Addendum 2 – 30DSL 10. Escrow Master Agreement (Example of) Addendum No. 2 must be acknowledged by updating and signing the Acknowledgement of Addenda Form and including with your RFP Proposal. Any inquiries regarding this Addendum must be directed to John Kerrigan of the Procurement and SCM Department at [email protected] or 215.580.8360. Sincerely John Kerrigan John Kerrigan Contract Administration Procurement and SCM Department ACKNOWLEDGEMENT OF ADDENDA FORM RFP 14-304-JFK – 30-Foot Transit Buses Acknowledgement of Addenda The following form shall be completed for the acknowledgement of all addenda by inserting the dates next to the appropriate addenda number and including in the Technical Proposal submittal. Failure to properly acknowledge the addenda, as set forth below, may cause your proposal to be considered non- responsive to the solicitation. The undersigned acknowledges receipt of the following addenda to this RFP No. 14-304-JFK and certifies that all changes have been taken into account in the total price of the proposal. ADDENDUM NO. 1 DATED: ____________ ADDENDUM NO. 2 DATED: ____________ ADDENDUM NO. 3 DATED: ____________ ADDENDUM NO. 4 DATED: ____________ ADDENDUM NO. 5 DATED: ____________ ADDENDUM NO. 6 DATED: ____________ Proposer Name: ________________________________________________________________ Street Address : ________________________________________________________________ City, State Zip : ________________________________________________________________ Signature of Authorized Signer: ____________________________________________________ Print/Type Name : _______________________________________________________________ Phone Number : ________________________ Section & Master Page Paragraph Section Subject Vendor Request SEPTA Response Item Number Number Proposer requests approval to supply a PDF electronic copy on a USB stick in lieu of SEPTA clarifies a USB stick meets the intent of the specification. 1 NR-2 1 of 2 a CD. Proposer requests an extension on proposal submission date. Please revise the RFP See Addendum Change # 65 2 NR-2 1 of 2 submittal date to Friday, May 29, 2015. Proposer requests the deletion of Body Coat test data. The E-Z Rider II that we See Addendum Change # 66 intend to bid has successfully completed Altoona testing as well as roof crush and destructive side impact crash testing. Body Coat testing has not been completed. 3 IP 11.1, H. 11 of 17 Proposer requires SEPTA acceptance of this approved equal request to allow continued participation in this procurement. Proposer requests that the loss or damage to Material and/or Equipment or any part No Change.This section is self-explanatory and with the understanding that SEPTA's thereof prior to proper delivery to SEPTA will be borne by the Contractor. After the 4 GC 5.1.4 16 of 39 liability would be for loss or damage due to SEPTA's negligence and/or operations. vehicle is delivered to SEPTA, the responsibility for loss or damage shall be borne by Please provide compatible language for SEPTA's consideration. SEPTA. Proposer requests that liquidated damages shall not be accrued if the delay in the 5 GC 7.3 18 of 39 performance of training is initiated by SEPTA, and is out of control of the Contractor. See GC-7.1 "Delay in Completion Beyond Contractor's Control". Proposer requests approval for the warranty responsibility for the Cummins engine, Meet Specification. Allison transmission and Thermo King HVAC systems be warranted directly by the GC 9.6.4 and WR major component suppliers factory authorized distributor. I Proposer cannot 6 22 of 39 1.1.1.1 administer warranty restitution on behalf of these three component suppliers. Proposer requires SEPTA acceptance of this approved equal request to allow continued participation in this procurement. Proposer requests approval to supply the requested "Technology License" for the No change. Please thoroughly read this section, which is self-explanatory with Proposer produced components only. Proposer cannot provide the authority to conditions. supply nor confirm a revocable, perpetual, royalty-free, nonexclusive license and sublicense for all components of the bus. Proposer requires SEPTA acceptance of SEPTA clarifies that the source code for licensor’s intellectual property is protected via 7 GC 16.1 29 of 39 this approved equal request to allow continued participation in this procurement. a mutually agreed upon third-party escrow agreement.(Ref. GC 16.1 paragraph 4 & 16.2 paragraph 6). Please review the attached example of Escrow Master Agreement. Proposer requests approval to supply the requested "Software License" for the Proposer produced components only. Proposer cannot provide the authority to supply nor confirm a revocable, perpetual, royalty-free, nonexclusive license and sublicense for all components of the bus. Proposer requires SEPTA acceptance of GC 16.2 30 of 39 See answer to Question 7. 8 this approved equal request to allow continued participation in this procurement. Proposer requests the deletion of all references to articulated bus components as See Addendum Change # 1 9 SP 1.1 2 of 5 well as hybrid bus components. Proposer requests delivery of the pilot bus within 365 days from receipt of purchase Meet Specification. order from SEPTA. Given the complexity of the build and the required pilot bus testing documentation requirements, this is the fastest pilot bus delivery available. 10 SP 2. 4 of 5 Proposer requires SEPTA acceptance of this approved equal request to allow continued participation in this procurement. Proposer requests approval to submit a bus with a maximum curb weight of 25,000 See Addendum Change # 2 11 TS 5.2 11 of 155 lbs. Proposer requires SEPTA acceptance of this approved equal requests to allow continued participation in this procurement. Proposer requests deletion of the requirement that all bolts shall not require Meet Specification. adjustment or torque at intervals less than 50,000 miles. Per attachment 1, certain 12 TS 5.5 12 of 155 suspension bolts may require re-torqueing at intervals of less that 50,000 miles. Proposer requests approval for a maximum body width of 102 inches (excluding See Addendum Change # 3 mirrors). Proposer requires SEPTA acceptance of this approved equal request to TS 6.2 18 of 155 13 allow continued participation in this procurement. Proposer request acceptance for an overall height of 128 inches. Proposer requires See Addendum Change # 4 SEPTA acceptance of this approved equal request to allow continued participation in 14 TS 6.3 18 of 155 this procurement. Section & Master Page Paragraph Section Subject Vendor Request SEPTA Response Item Number Number Proposer requests acceptance of the following clearance angles: Approach Angle See Addendum Change # 5 8.7° and Departure Angle of 8.7°. These are critical design element, which cannot be TS 6.6 19 of 155 15 modified. Please accept a floor height of 17.6 inches. The floor height measured at front and SEPTA clarifies the floor height listed meets the intent of the specification. center doors is 15 inches. Our low-floor design is transit proven for nearly 15 years and meets all applicable ADA requirements. Additionally this floor design allows for superior street clearance to minimize vehicle scraping This is a critical design TS 6.8 & TS 20 of 155 & 49 of 16 element, which cannot be modified. Proposer requires SEPTA acceptance of this 9.2.5.1 155 approved equal request to allow continued participation in this procurement. Proposer requests approval to supply a 4° slope off horizontal locally at doors. This See Addendum Change # 6 design offers superior moisture drainage performance. This is especially valuable in the Philadelphia where snow and ice are prevalent. This is a critical design element, which cannot be modified. Proposer requires SEPTA acceptance of this approved 17 TS 6.8 20 of 155 equal request to allow continued participation in this procurement. Proposer requests acceptance of all floor measurements shall be with the bus at the See Addendum Change # 7 design running height and on level surface and with the standard 275 tires. This is a critical design element, which cannot be modified. Proposer requires SEPTA 18 TS 6.8 20 of 155 acceptance of this approved equal request to allow continued participation in this procurement. Proposer requests the deletion of the requirement that the propulsion system shall See Addendum Change # 8 have a designed life of at least 12 years or 500,000 miles. No engine/transmission 19 TS 7.1.1 21 of 155 system available today can meet this requirement. Proposer requires SEPTA acceptance of this approved equal request to allow continued participation in this procurement. Proposer request approval in required acceleration chart See Addendum Change # 9 (MPH) TIME REQUESTED TIME 10 4.0 5.0 SEC 20 9.75 10.5 SEC 20 TS 7.1.4 21 of 155 30 18.0 21.5 SEC 40 30.0 32.0 SEC 50 45.0 45.5 SEC Proposer would like to clarify that space is limited on a short wheelbase bus for large SEPTA clarifies that the specification requirement in TS 7.3.1 is for a Heavy Duty fuel tank along with the and the requirement for a HHDD engine. The Proposer Diesel (HDD) Engine and not a Heavy-Heavy Duty Diesel Engine (HHDD). Meet engineering department estimates a operating range of 250 - 275 miles. We request Specification on the 350 mile operating range.