Haines Borough Borough Assembly SPECIAL Meeting AGENDA November 20, 2017 – 6:30 p.m. Location: Assembly Chambers, Public Safety Bldg. Jan Hill, THIS IS A SPECIAL MEETING FOR THE PURPOSE OF ADDRESSING ONLY THE Mayor FOLLOWING AGENDA ITEMS, AND THE ASSEMBLY MAY TAKE ACTION. NO OTHER Sean Maidy, ISSUES WILL BE CONSIDERED AT THIS MEETING. Assembly Member Heather Lende, 1. CALL TO ORDER/PLEDGE TO THE FLAG Assembly Member 2. ROLL CALL Stephanie Scott, Assembly Member 3. APPROVAL OF SPECIAL MEETING AGENDA Tresham Gregg, 4. PUBLIC COMMENTS Assembly Member 5. PUBLIC HEARING Tom Morphet, Assembly Member A. Resolution 17-11-737 Brenda Josephson, A Resolution of the Haines Borough Assembly authorizing participation in the Assembly Member Community Development Block Grant (CDBG) Program. The borough is considering applying for CDBG funding for a project to provide accessibility upgrades to the Public Safety Building. Executive Assistant Krista Kielsmeier will make a presentation to explain the program and the proposed project. Following that, the public will be provided an opportunity to testify. Recommendation: Adopt Resolution 17-11-737. Debra Schnabel 6. OTHER BUSINESS Borough Manager A. Assembly Comment on University of Alaska (UA) Proposed Chilkat Peninsula Competitive Timber Sale Julie Cozzi, MMC Borough Clerk The UA is currently accepting written comments until 5:00pm, Wednesday, November 22, 2017. The assembly will work together to draft borough comments. Alekka Fullerton Deputy Clerk Note to Public: Citizen comments must be submitted in writing directly to the UA by fax at (907) 786-7733, by email at [email protected] or at the address below: University of Alaska Facilities and Land Management 1815 Bragaw Street, Suite 101 Anchorage, Alaska 99508-3438 B. Manager’s recommended response to DNR re: Land Selections On 11/7, the manager reported the borough received DNR’s Preliminary Decision on the Borough's Municipal Entitlement Selections. This includes a DNR decision that it is “not in the state’s best interest” to transfer to the borough the 316 acres at William Henry Bay. The agenda bill in the meeting packet contains more information. Recommendation: Authorize the manager to employ a land attorney to advise the borough on challenging the state’s preliminary decision to withhold William Henry Bay selection. 7. ADJOURNMENT Haines Borough, Alaska Page 1 Agenda – November 20, 2017 5A Haines Borough Assembly Agenda Bill Agenda Bill No.: 17-797 Assembly Meeting Date: 11/20/17 Special Business Item Description: Attachments: Subject: Authorize Participation in the Community 1. Resolution 17-11-737 2. Accessibility Upgrades Cost Estimate (MRV Architects) Development Block Grant (CDBG) Program 3. CDBG Public Hearing Procedure Originator: 4. List of Recent CDBG Recipients in Alaska Director of Public Facilities Originating Department: Public Facilities Date Submitted: 11/17/17 Full Title/Motion: Motion: Adopt Resolution 17-11-737 Administrative Recommendation: Fiscal Impact: Projected Impact to Future Expenditure Required Amount Budgeted Appropriation Required Operating Budgets $$$000 N/A Comprehensive Plan Consistency Review: Comp Plan Goals/Objectives: Objective 16D, page 267-268 Consistent: Yes No Summary Statement: The Haines Borough seeks to apply for a grant in the amount of $522,516 (including administrative costs) from the Alaska Department of Commerce, Community, and Economic Development under the Community Development Block Grant (CDBG) Program for Public Safety Building accessibility upgrades. The Borough would apply under “limited clientele” activity, which includes the removal of material and architectural barriers in conjunction with a renovation project on a publicly-owned facility. The proposed Public Safety Building Exterior Upgrades project is eligible to be used as match for the CDBG grant. The CDBG program recommends a minimum 25 percent match of the “total project cost” be provided from non-CDBG sources. The “total project cost” includes the CDBG request, cash match and in-kind contributions. An estimated total project cost will be presented at the special meeting. Note: CDBG application materials and rules can be viewed at: https://www.commerce.alaska.gov/web/dcra/grantssection/communitydevelopmentblockgrants.aspx Referral: Referred to: Referral Date: Recommendation: Meeting Date: Assembly Action: Meeting Date(s): 11/20/17 Special Public Hearing Date(s): Postponed to Date: HAINES BOROUGH, ALASKA RESOLUTION No. 17-11-737 Draft A Resolution of the Haines Borough Assembly authorizing participation in the Community Development Block Grant (CDBG) 7 Program. WHEREAS, the Haines Borough Assembly wishes to provide Public Safety Building accessibility upgrades for use in the community; and WHEREAS, this entity is an applicant for a grant in the amount of $522,516 (including administrative costs) from the Alaska Department of Commerce, Community, and Economic Development under the Community Development Block Grant (CDBG) Program, NOW, THEREFORE, BE IT RESOLVED that the Haines Borough Assembly, Haines, Alaska: Section 1. Authorizes the Borough Manager to negotiate and execute any and all documents required for granting and managing funds on behalf of this organization. Section 2. Authorizes the Borough Manager to execute subsequent amendments to said grant agreement to provide for adjustments to the project within the scope of services or tasks, based upon the needs of the project. Section 3. Resolves to commit funds for a minimum 25 percent match if the project receives CDBG funding, as recommended in the CDBG application handbook. Adopted by a duly-constituted quorum of the Haines Borough Assembly on this _____ day of _______________, 2017. ___________________________ Janice Hill, Mayor Attest: _________________________________ Krista Kielsmeier, Executive Assistant MRV ARCHITECTS 1420 GLACIER AVENUE, JUNEAU, AK 99801 (907) 586-1371 Project: Haines Public Safety Building Re: Conceptual Cost Estimate for Community Grant To: Brad Ryan, Director of Public Facilities By: Corey Wall Date: November 13, 2017 MRV 1726 Please find attached a conceptual drawings for ADA improvements to the Haines Public Safety Building. The work includes: New accessible stairs and ramp at both the Police and Assembly entrances. Revised single-fixture RRs in the Police Dept. for staff use. New single-fixture RRs at the Assembly entrance for public use. We have developed the attached construction cost estimate to assist you with the grant application. Note that the costs have been developed by the architect and should be considered conceptual in nature. Anticipated bid date is spring 2018. Total construction cost is estimated at $497,635. 1 Haines Public Safety Building Community Grant Conceptual Cost Estimate 11/13/2017 SF $/SF Demo Remove 108 sf concrete stairs and ramp at police entry 108 $15.00 $1,620.00 Remove 120 sf framed canopy at police entry 120 $10.00 $1,200.00 Remove 230 sf interior framing and finished at police RRs 230 $10.00 $2,300.00 Remove 160 sf concrete ramp at assembly exit 160 $15.00 $2,400.00 Remove 160 sf canopy at assembly exit 160 $10.00 $1,600.00 Remove 60 sf framing at assembly entrance 60 $10.00 $600.00 Remove 924 sf asphalt 924 $5.00 $4,620.00 SUBTOTAL DEMO $14,340.00 New Construction 140 sf concrete stairs and ramp at police entry 140 $35.00 $4,900.00 120 sf framed canopy at police entry 120 $160.00 $19,200.00 230 sf interior construction at police RRs 230 $350.00 $80,500.00 40 sf of concrete stairs at assembly exit 40 $35.00 $1,400.00 60 sf canopy at assembly exit 60 $160.00 $9,600.00 320sf new construction at assembly RRs/entrance 320 $450.00 $144,000.00 220 sf interior finishes at assembly lobby 220 $30.00 $6,600.00 264 sf canopy at assembly entrance 264 $150.00 $39,600.00 175 sf concrete stairs and ramp at assembly entrance 175 $35.00 $6,125.00 285 sf concrete walkway 285 $35.00 $9,975.00 SUBTOTAL NEW $321,900.00 SUBTOTALS $336,240.00 General Requirements (38%) $127,771.20 Estimator's Contingency (10%) $33,624.00 TOTAL $497,635.20 F A TS O L N TE AS N A K IO T TA S 49 TH 1 2 3 4 5 6 R E PAUL VOELCKERS T G C R CONSTRUC E I No. 6536-A T S I TLIMINARYO DOCUME H EE C R R R ED A P P AL NOT F ROFESS ION 20' - 0" 12' - 0" 24' - 0" 24' - 0" 24' - 0" A 10' - 0" 16' - 0" 16' - 0" B MRV ARCHITECTS 1420 GLACIER AVE. #101 JUNEAU, AK 99801 907-586-1371 FAX 907-463-5544 19' - 0" [email protected] 1726 C 14' - 0" D 19' - 0" 1 A1.3A2.3 DN UP E 12' - 0" UP Conceptual Drawings Conceptual F UP Exterior Upgrade 6' - 7" 48" 12' - 4" DN G Building Safety Haines Public UP 15' - 8" No. Description Date H DN 8' - 0" SHEET TITLE: J Overall Plan 11' - 1 1/2" 7' - 1 1/4" UP 8' - 6" 11/13/2017 7' - 6" 7' - 8" DATE: DRAWN: Author 1 G:\projects\2017\1726Public Safety Haines Building Exterior\REVIT\Haines Municipal.rvt A2.2 CHECKED: PV M P 8 5 : SHEET NO. 1 4 : 4 Floor 1 7 1 1 1/8" = 1'-0" 0 2 / 3 1 / NOTE: 11"x 17" PRINT IS HALF SIZE 1 A1.1 1 F A TS O L N TE AS N A K IO T TA S 49 TH R E PAUL VOELCKERS T G C R CONSTRUC E I No. 6536-A T S I TLIMINARYO DOCUME H EE C R R R ED A P P AL NOT F ROFESS ION MRV ARCHITECTS 2 3 4 1420 GLACIER AVE. #101 JUNEAU, AK 99801 907-586-1371 FAX 907-463-5544 [email protected] 1726 UP Holding 11 Assembly 12 H Lobby Conceptual Drawings Conceptual 8 DEMO FRAMING AND DOOR DEMO WINDOW AND WALL AS REQ'D FOR NEW WINDOW Exterior Upgrade Haines Public Safety Building Safety Haines Public J No.