GOOGLE DRIVE HILLSBORO R-3 SCHOOL DISTRICT TECHNOLOGY DEPARTMENT Table of Contents What is Google Drive? .................................................................................................................................. 2 How to Access Google Drive ......................................................................................................................... 2 Google Drive Window ................................................................................................................................... 2 Google Drive – Viewing Files ......................................................................................................................... 3 Preview Window ........................................................................................................................................... 3 Open in Editing Software .............................................................................................................................. 4 Downloading File .......................................................................................................................................... 4 Printing .......................................................................................................................................................... 5 Share File from the Preview Window ........................................................................................................... 6 To Add Star ............................................................................................................................................ 6 To Remove Star ..................................................................................................................................... 6 To Rename File ...................................................................................................................................... 6 Google Drive Window Settings ..................................................................................................................... 7 Viewing Google Drive .................................................................................................................................... 8 Sorting ........................................................................................................................................................... 8 Changing your Settings ................................................................................................................................. 9 General Settings .......................................................................................................................................... 10 Managing Apps ........................................................................................................................................... 10 Keyboard Shortcuts ..................................................................................................................................... 11 Viewing Details on Files or Folders ............................................................................................................. 12 Details on Folder ..................................................................................................................................... 12 Details on Shared Folder ......................................................................................................................... 12 Details on File .......................................................................................................................................... 13 Details on Shared File.............................................................................................................................. 13 Changing Color of Folder ............................................................................................................................ 13 Uploading Files ............................................................................................................................................ 14 Method 1: Drag and Drop ...................................................................................................................... 14 Method 2: Upload Files Using Google Drive .......................................................................................... 15 Uploading Folders ....................................................................................................................................... 16 Method 1: Drag and Drop ...................................................................................................................... 16 Method 2: Upload Folder through Google Drive (Using Chrome) ......................................................... 17 Sharing Files and Folders in Google Drive ................................................................................................... 18 Creating a Folder in Google Drive ............................................................................................................... 20 To Remove or Delete a File ..................................................................................................................... 20 To Recover Deleted File .......................................................................................................................... 21 To Search for a File ...................................................................................................................................... 22 Google Drive Extension ............................................................................................................................... 23 Google Drive Applications ........................................................................................................................... 24 Google Docs ................................................................................................................................................ 25 Opening Document in Google Docs from Google Drive ............................................................................. 25 Method 1 ................................................................................................................................................ 25 Method 2 ................................................................................................................................................ 25 Creating a New Document from Google Drive ........................................................................................... 26 To Name Document .................................................................................................................................... 26 Naming Documents .................................................................................................................................... 27 Sharing a Google Doc .................................................................................................................................. 27 Advanced Options when Sharing ........................................................................................................ 28 Opening a Shared Document from an Email Invite .................................................................................... 29 Editing a Document ..................................................................................................................................... 29 Google Sheets ............................................................................................................................................. 31 Opening Spreadsheet in Google Sheets from Google Drive ....................................................................... 31 Method 1 ................................................................................................................................................ 31 Method 2 ................................................................................................................................................ 31 Creating a New Sheet from Google Drive ................................................................................................... 32 To Name Sheet ........................................................................................................................................... 32 Creating a New Spreadsheet from Google Sheets ..................................................................................... 33 Sharing a Google Sheet ............................................................................................................................... 34 Advanced Options when Sharing ........................................................................................................ 35 Opening a Shared Sheet from an Email Invite ............................................................................................ 36 Editing a Sheet ......................................................................................................................................... 36 Review History of Document ...................................................................................................................... 37 Restore to Previous Revision .............................................................................................................. 37 Creating a Google Form .............................................................................................................................. 38 Naming a Form/Adding Questions