CITY COUNCIL REGULAR MEETING AGENDA APRIL 27, 2020 Meeting Time - 6:30 p.m. This meeting is being conducted in accordance with Governor Newson’s Executive Orders N-25-20 and N-29-20. Pursuant to said orders, the public is discouraged from attending this meeting but may participate via teleconference. This meeting is accessible via Zoom at: https://zoom.us/j/358089628 or by telephone: 1-669-900-6833, Meeting ID: 358 089 628. Members of the public may also view this meeting live on the local Spectrum Cable Channel 182 or online at www.citybigbearlake.com. COUNCILMEMBERS MAYOR RICK HERRICK MAYOR PRO TEM RANDALL PUTZ COUNCILMEMBER DAVID CARETTO COUNCILMEMBER BOB JACKOWSKI COUNCILMEMBER BILL JAHN CITY STAFF CITY MANAGER FRANK A. RUSH, JR. CITY ATTORNEY STEVE DEITSCH DIRECTOR OF GOVERNMENT SERVICES KELLY ENT DIRECTOR OF DEVELOPMENT SERVICES JOHN HARRIS CITY CLERK ERICA STEPHENSON OPEN SESSION Please Note: Agenda items may be moved at the discretion of the City Council. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL PUBLIC COMMUNICATIONS Public comment is permitted on consent items, and otherwise only on items not on the posted agenda that are within the subject matter jurisdiction of the City. Please note that State law prohibits the City Council from taking any action on items not listed on the agenda. There is a three minute maximum time limit when addressing Council during this time period. Public comments on individual agenda items not on the consent calendar will be entertained when the agenda item is called. CITY COUNCIL AGENDA PAGE 2 APRIL 27, 2020 In an effort to protect public health and prevent the spread of COVID-19 (Coronavirus), the City of Big Bear Lake encourages the public to participate in this meeting by dialing 1-669- 900-6833 and entering the Meeting ID: 358 089 628. The public is discouraged from attending this meeting at City Hall. Please note that the City Council is making efforts to follow the spirit and intent of the Brown Act and other applicable laws regulating the conduct of public meetings, in order to maximize transparency and public access. It would be appreciated if communications of public comments related to items on the Agenda, or items not on the Agenda, are emailed to [email protected] on or before Monday, April 27, at 4:00 p.m. Please include in the email’s subject line “Public Comment Item # (insert the number relevant to your comment)” or “Public Comment Non-Agenda Item”. If you wish to submit a public comment on more than one agenda item, please send a separate email for each item you are commenting on. If it is not possible to submit an email by 4:00pm, and comments are submitted by email after that time or thru the Zoom chat feature during the meeting, every effort will be made to attempt to review emails and Zoom chats during the course of the meeting. The Mayor will endeavor to take a brief pause before Council action is taken on Agenda items to allow the City Clerk time to review the public’s electronic communications. Every effort will be made during the meeting to read aloud all electronically submitted comments. Please note, all electronically submitted correspondence relating to this meeting will become part of the Council meeting record and will be cited within the Council meeting minutes. Please limit written comments to 300 words or less. In addition, prior to the close of public comment portions of the meeting the Mayor will provide the public an opportunity to verbally state their comment live via Zoom teleconference, as a reminder please be aware there is a three minute maximum time limit when addressing the Council. 1. CONSENT CALENDAR 1.1 APPROVAL OF DEMANDS – CHECK ISSUE DATE 2/28/2020 THROUGH 4/15/2020 IN THE AMOUNT OF $2,886,839.45 AND THE MARCH 2020 TREASURER’S REPORT 1.2 APPROVAL OF MEETING MINUTES FROM THE MARCH 9, 2020 REGULAR MEETING OF CITY COUNCIL 1.3 APPROVAL OF MEETING MINUTES FROM THE MARCH 23, 2020 SPECIAL WORKSHOP MEETING OF CITY COUNCIL 1.4 APPROVAL OF MEETING MINUTES FROM THE APRIL 16, 2020 SPECIAL WORKSHOP MEETING OF CITY COUNCIL 1.5 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BIG BEAR LAKE AUTHORIZING EXECUTION OF MUTUAL AID AGREEMENTS CITY COUNCIL AGENDA PAGE 3 APRIL 27, 2020 WITH SAN BERNARDINO COUNTY PUBLIC WORKS DEPARTMENT AND FLOOD CONTROL DISTRICT Council consideration of approving a resolution of the City Council of the City of Big Bear Lake authorizing execution of Mutual Aid Agreements with San Bernardino County, and finding the execution of these Mutual Aid Agreements exempt from the California Environmental Quality Act. 1.6 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BIG BEAR LAKE AUTHORIZING EXECUTION OF A CONSTRUCTION CONTRACT WITH ROBOTIC SEWER SOLUTIONS, INC. FOR PHASE 1 OF THE INFLOW AND INFILTRATION REDUCTION PROJECT Council consideration of approving a resolution of the City Council of the City of Big Bear Lake authorizing execution of a construction contract with Robotic Sewer Solutions, Inc. for Phase 1 of the Inflow and Infiltration Reduction Project in an amount not to exceed $103,750, and finding the project exempt from the California Environmental Quality Act. 1.7 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BIG BEAR LAKE AUTHORIZING EXECUTION OF A CONSTRUCTION CONTRACT WITH CLEMMER SERVICES, INC. TO COMPLETE HEATING/VENTILATION/AIR CONDITIONER IMPROVEMENTS AT THE ANIMAL SHELTER FACILITY Council consideration of approving a resolution of the City Council of the City of Big Bear Lake authorizing execution of a construction contract with Clemmer Services, Inc. in an amount not to exceed $49,516, waiving additional solicitations for the Animal Shelter HVAC and electrical interior improvements, and finding the project exempt from the California Environmental Quality Act. 1.8 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BIG BEAR LAKE ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2020-21 FUNDED BY SB1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017 Council consideration approving a resolution of the City Council of the City of Big Bear Lake approving the Local Streets and Roads Program Project List itemizing the capital improvement and maintenance projects proposed to receive RMRA funds, include the Local Streets and Roads Program Project List in the Fiscal Year 2020-21 Annual Operating Budget, and authorizing appropriated RMRA funds to be allocated to the projects identified in the Local Streets and Roads Program Project List, and authorize staff to submit the Local Streets and Roads Program Project List to the CTC by May 1, 2020. CITY COUNCIL AGENDA PAGE 4 APRIL 27, 2020 1.9 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BIG BEAR LAKE APPROVING A SEWER LINE ASSESSMENT POLICY, BUDGET AMENDMENT, AND AUTHORIZING EXECUTION OF A CONSTRUCTION CONTRACT WITH ROMANS CONSTRUCTION CO. FOR THE BARTLETT PARKING LOT SANITARY SEWER COLLECTION MAINLINE PROJECT Council consideration of approving a resolution of the City Council of the City of Big Bear Lake approving a sewer line assessment policy, amending the budget, authorizing execution of a construction contract with Romans Construction Co. in an amount not to exceed $24,000 for construction of a new sanitary sewer line adjacent to the Bartlett parking lot, and finding the project exempt from the California Environmental Quality Act. 1.10 AUTHORIZATION – LETTER TO THE UNITED STATES SENATE AND HOUSE OF REPRESENTATIVES SUPPORTING FUNDING FOR THE LAND AND WATER CONSERVATION FUND Council consideration of approving the letter to Congress in an effort to encourage full funding of the LWCF and related funding in any future federal economic stimulus packages. ITEMS REMOVED FROM THE CONSENT CALENDAR 2. PUBLIC HEARING Any person may be heard in support or in opposition to the proposal at the time of the meeting. If you challenge the action in court, you may be limited to raising only those issues which your or someone else raised at the public meeting described in the notice, or in written correspondence delivered to the City at or before the public meeting. 2.1 ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BIG BEAR LAKE TRANSFERRING AN EXISTING ELECTRIC UTILITY FRANCHISE TO BEAR VALLEY ELECTRIC SERVICE TO CONSTRUCT AND USE WIRES AND APPURTENANCES FOR TRANSMITTING AND DISTRIBUTING ELECTRICITY Council will conduct a public hearing to receive comments on the proposed transfer of the City’s electric service franchise agreement from Southern California Water Company to Bear Valley Electric Service. Following the public hearing, Council will consider the first reading of an ordinance formally transferring the electric service franchise agreement, with second reading and final consideration of the ordinance scheduled for the May 11, 2020 meeting. CITY COUNCIL AGENDA PAGE 5 APRIL 27, 2020 3. DISCUSSION/ACTION ITEMS 3.1 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BIG BEAR LAKE APPROVING A BUDGET AMENDMENT AND EXECUTION OF A CONSTRUCTION CONTRACT WITH S PORTER, INC. FOR THE CONSTRUCTION OF THE APLINE PEDAL PATH – RATHBUN CREEK EXTENSION PROJECT Council consideration of a resolution authorizing execution of a construction contract in the amount of $904,168 to S Porter, Inc., Big Bear City, CA, for the construction of the Alpine Pedal Path - Rathbun Creek Extension Project. The resolution also approves a budget amendment to appropriate an additional $90,798 from Measure Y reserve funds for this project. 3.2 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BIG BEAR LAKE AUTHORIZING ADJUSTMENTS TO THE CITY OF BIG BEAR LAKE ADOPTED BUDGET FOR FISCAL YEAR 2019-20 –COVID-19 IMPACTS Council consideration of proposed FY 2019-20 budget amendments in response to COVID-19 impacts and decreasing General Fund revenues.