"CAFOD makes the world seem smaller. When you know and care about people, it doesn't ma"er that we live on different sides of our planet." Lola, St Paul's Academy. Patron His Eminence, Cardinal Cormac Murphy-O’Connor Trustees Right Reverend John Rawsthorne Right Reverend Kieran Conry Dr Mary Hallaway OBE (to 26th September 2008) Mary Ney (from 26th September 2008) Nicholas Warren Charles Reeve-Tucker FCA (Honorary Treasurer) Robert Archer Jenny Cosgrave Clare Gardner Dominic Jermey OBE (from 12th December 2008) Mark McGreevy Mary McHugh Fr James O’Keefe Fr Timothy Radcliffe OP Victoria Santer Fr Frank Turner SJ On the front cover: These women live in southern Ethiopia, a region which suffers from severe drought. Thanks to your generosity, we have been able to provide water and food. Photograph: Astrid de Valon cafod.org.uk Trustees report and CAFOD is the official overseas development and relief agency of the Catholic Church in England and Wales. financial statements CAFOD, Romero Close, Stockwell Road, London SW9 9TY Tel: 020 7733 7900 Email: [email protected] Website: cafod.org.uk Registered charity no. 285776 Donation line: 0500 85 88 85 Printed on 100% recycled paper. for the year ended 31 March 2009 CAFOD Report of the Trustees and Financial Statements st for the year ended 31 March 2009 CAFOD (Catholic Agency for Overseas Development) Charity Registration Number 285776 Contents Report of the Trustees and Financial Statements st for the year ended 31 March 2009 Administrative details page 1 Report of the Trustees pages 2 to 19 Auditors’ report pages 20 Statement of financial activities page 21 Balance sheet page 22 Cash flow statement page 23 Accounting policies pages 24 and 25 Notes to the financial statements pages 26 to 36 Administrative details Principal and registered address Romero Close, Stockwell Road, London, SW9 9TY Patron His Eminence, Cardinal Cormac Murphy-O’Connor Foundation Trustees Right Reverend John Rawsthorne Right Reverend Kieran Conry Dr Mary Hallaway OBE (to 26th September 2008) Mary Ney (from 26th September 2008) Nicholas Warren Trustees Charles Reeve-Tucker FCA (Honorary Treasurer) Robert Archer Jenny Cosgrave Clare Gardner Dominic Jermey OBE (from 12th December 2008) Mark McGreevy Mary McHugh Fr James O'Keefe Fr Timothy Radcliffe OP Victoria Santer Fr Frank Turner SJ Corporate Leadership The Director of CAFOD Chris Bain Director of Advocacy & Communications Division Alison Fenney (to 14/10/08) Head of Advocacy Department ` Neil Thorns (from 05/09/08) Director of Communities & Supporters Division Tom O’Connor Director of Finance & Services Division James Steel Director of International Division Geoff O’Donoghue Director of Organisational Development & Personnel Division Barbara Wilson Head of Directorate (Planning, Governance & Accountability) Noreen Lockhart Principal professional advisers Auditors: Buzzacott LLP, 12 New Fetter Lane, London EC4A 1AG Solicitors: Linklaters, One Silk Street, London EC2Y 8HQ Bankers: Royal Bank of Scotland, 28 Cavendish Square, London W12M 0DB Bankers: Co-operative Bank, 1 Balloon Street, Manchester M60 4EP Financial Statements 31st March 2009 Page 1 of 36 Report of the Trustees Structure, governance and management Registration and constitution CAFOD, the Catholic Agency for Overseas Development, is a registered charity (number 285776) under the Charities Act 1993 and is governed by a Trust Deed dated 29th September 1982 and deeds of variation dated 28th September 1984, 11th October 2000, 21st February 2009 and 12th March 2009. CAFOD is the official overseas development agency of the Catholic Church in England and Wales. It has its origins in the action of Catholic women’s organisations that held the first ‘Family Fast Day’ in 1960. Subsequently, in 1962, CAFOD was formally established by the Bishops of England and Wales to address the concern of the Catholic community for the needs and problems of developing countries. Board of Trustees During the year CAFOD completed a governance review and updated the way the governing body is constituted to better reflect the way in which CAFOD’s work is governed by its Trustees. CAFOD is governed by four Foundations Trustees and a wider group of Trustees, who together form CAFOD’s Board of Trustees (and who together are referred to as “the Trustees” below). Foundation Trustees are appointed by the existing Foundation Trustees, with their appointment ratified by the Standing Committee of the Bishops’ Conference of England and Wales. The Foundation Trustees hold a limited number of reserved powers, including the appointment of other trustees and the power to amend CAFOD’s Trust Deed. All other powers, including the establishment of specialist committees (including a Finances Committee, Human Resources Committee and International Programmes Committee) and general responsibility for the running of CAFOD are vested with the full Board of Trustees. The Board of Trustees meets formally four times a year, together with the Corporate Leadership Team. One of these quarterly meetings takes place over a residential weekend, to allow time for a deeper understanding of CAFOD’s programme of work. Trustees have an induction programme and some chair specialist committees and involve themselves with the work of different sections, international regional teams and diocesan offices to ensure that collectively they have the overview necessary for the proper governance of CAFOD. Decision making The Board of Trustees is the custodians of CAFOD’s vision, mission and values; they approve strategy, structure, annual plans and budgets and ensure the organisation is effective and accountable. The Trustees appoint the Director of CAFOD and have delegated to the Director and management of CAFOD the responsibility for the approval of grants to partners. Grants are made within agreed strategies and programmes of work on the basis of proposals that are subject to formal appraisal, approval, monitoring and evaluation. Risk management As an annual process, the Trustees formally identify the major risks to which the charity is exposed, assess the likelihood of these risks crystallising and the probable level of impact. To ensure that the controls on which they rely upon are effective, the Trustees have mandated the CAFOD Finances Committee to oversee a risk-based internal audit function. Following on from this process, the Trustees believe that they have established systems to mitigate all significant risks. Public Benefit Reporting The Trustees come under a new statutory reporting duty this year – to illustrate how in practice the activities of CAFOD meet the legal public benefit requirement. Financial Statements 31st March 2009 Page 2 of 36 Report of the Trustees (continued) In this respect the Trustees have noted and paid due regard to all the Charity Commission’s statutory guidance that is relevant to CAFOD’s Mission, and have highlighted below examples of CAFOD’s activities (see PB symbol) to illustrate how CAFOD’s work fulfils its Mission and the significant benefits it brings to: • individuals and communities in poverty overseas, irrespective of their race, religion or creed; • teachers, youth workers, students and pupils involved in teaching and learning about global poverty and injustice and its causes; and • the Catholic Community in England and Wales in expressing its faith in action in response to global poverty and injustice issues. The Trustees give their time voluntarily and receive no private benefits from CAFOD. Trustees’ responsibilities in respect of the Financial Statements Charity law requires the Trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charity at the year end, and of its incoming resources and resources expended during that year. In preparing financial statements giving a true and fair view, the Trustees should follow best practice and: • select suitable accounting policies and then apply them consistently; • make judgements and estimates that are reasonable and prudent; • state whether applicable United Kingdom Accounting Standards and the Statement of Recommended Practice, “Accounting and Reporting by Charities” have been followed, subject to any material departures disclosed and explained in the financial statements; and • prepare the financial statements on a going concern basis, unless it is inappropriate to presume the charity will continue in operation. The Trustees are responsible for keeping proper accounting records which disclose, with reasonable accuracy, at any time, the financial position of the charity and which enable them to ensure that the financial statements comply with the Charities Act 1993. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. The Trustees are responsible for ensuring the maintenance and integrity of any audited information published on the charity’s website or by other electronic means. Objectives and activities Mission CAFOD’s mission is to promote human development and social justice in witness to Christian faith and Gospel values. To fulfil this mission CAFOD raises funds from within the Catholic community and beyond so that it can: • work alongside people in need to reduce poverty and bring about sustainable change through development and humanitarian programmes; • increase understanding of the causes of poverty and injustice and encourage the Catholic community to embrace values, attitudes