State of Oregon Department of Human Services Office of Child Welfare Programs Annual Progress & Service Report 2019 Covering activities from July 1, 2017 through June 30, 2018 Marilyn Jones, Child Welfare Director Department of Human Services 500 Summer Street NE, E67 Salem, OR 97301-1067 Submitted June 2018 https://www.oregon.gov/dhs/children/Pages/data-publications.aspx Questions regarding this report should be directed to Sherril Kuhns, (503) 945-6679. Table of Content Subject Page 1. General Information 1 • Collaboration 2 2. Update on Assessment of Performance 5 3. Update on Progress Made to Improve Outcomes 55 Update to the Plan for Improvement 55 • Goals, Objectives, Interventions 55 4. Update on Service Description 86 • Title IV-B, Part 1 86 • Title IV-B, Part 2 87 • CFCIP and ETV 90 • Title IV-B, part 2 fund expenditures 91 • Any expansion of existing services 91 • Populations at greatest risk for maltreatment 93 • Services for Children under Five 95 • Services for children adopted from other countries 98 5. Program Support 98 • Training and technical assistance provided 98 • Anticipated capacity building needs 99 • Any QA, research, evaluation, management information systems 99 implemented since 2018 APSR 6. Consultation and Coordination between States and Tribes 100 7. Monthly Caseworker Visit Formula Grants 109 8. Adoption and Legal Guardianship Incentive Payments 110 9. Waiver Demonstration Activities 110 10. Quality Assurance System 112 11. CAPTA State Plan (submitted 2011) 113 • Requirements and Update 113 12. Chafee Foster Care Independence Program 123 • Collaboration 123 • Update on Assessment of Performance 124 • Update on Plan for Improvement 124 • National Youth in Transition Database 146 • Collaboration with Youth and Other Programs 147 • Consultations with Tribes 149 • Education and Training Voucher Program 149 13. Targeted Plans within the 2015-2019 CFSP 154 • Foster and Adoptive Parent Diligent Recruitment Plan 154 • Health Care Oversight and Coordination Plan 164 • Disaster Plan 166 • Training Plan 167 14. Statistical and Supporting Information 167 • Child Protective Service Workforce 168 • Juvenile Justice Transfers 170 • Child Maltreatment Deaths and Sources of Data 171 • Monthly Caseworker Visit Data 171 15. Financial Information 171 • Payment Limitations – Title IV-B, Subpart 1 171 Payment Limitations – Title IV-B, Subpart 2 172 • FY 2019 Budget Request – CFS-101, Parts I and II 172 16. Attachments 172 1. Oregon PIP Submission 6/8/18 2. Unified Safety Plan Project Update 3. Child Welfare Research Agenda 4. 2017 Child Welfare Training Matrix 4a. Random Moment Survey 4b. Reimbursement Definition for RMS Activities 5. New Worker Training Visual v3 6. Foster Parent Customer Service Survey 7. 2018 CAPTA Citizen Review Panel Report 8. Department CAPTA Report Response 9. Chafee Collaboration 10. Chafee NYTD Cohort 2 Data Snapshot 11. Chafee Federal Attachment E 12. Chafee ETV School Award Statistics 13. Chafee Graduation Rates 2017 14. Disaster Preparedness Plan 15. ILP Contractor Annual Report 16. Foster Parent Training Summary 17. Signed CFS-101 Parts I, II, III 18. Chafee Grant Certification This Page is intentionally left blank. 1. General Information Introduction Mission: Oregon’s child welfare services are embedded in the greater mission of the Department of Human Services: to improve family capacity to provide safe and permanent living environments. Goal: Child welfare has one overarching goal: the safety of children throughout the life of a case. Strategies: Child welfare seeks to achieve this goal through the specific strategies identified in the Program Improvement Plan subsequent to the Round 3 Child and Family Services Review embedded in the following five goals of the five-year plan: Safety: Children in Oregon who come to the attention of child welfare will be protected from abuse and neglect and will be safely maintained in their home whenever possible and appropriate. Permanency: Children in Oregon have permanency and stability in their living situations: family and sibling connections are preserved during the course of a child welfare intervention in the family and children achieve timely permanency. Well Being: Children in foster care are well cared for, remain connected to their family, siblings, and community, receive services appropriate to their identified needs, and older youth in care are involved in youth driven, comprehensive transition planning. Service Equity: Oregon will provide equal access, excellent service and equitable treatment for all children and families in Oregon. Quality Assurance/Continuous Quality Improvement: Oregon will continue development of integrated practice of comprehensive quality assurance and continuous quality improvement. Child welfare is an interdependent system within the Department of Human Services, working with Self-Sufficiency, Adults and People with Disabilities, the Office of Vocational Rehabilitation Services and with the Office of Developmental Disability Services. Additionally, child welfare and its local offices work with the Oregon Judicial Department, the Oregon Department of Education, the Oregon Health Authority, the Oregon Housing Authority, Oregon’s federally recognized tribes, juvenile justice programs, advocacy organizations, law enforcement, contracted providers, foster parents, and faith, business and community partners. Over the past 2 years, child welfare has undergone significant change with changes in leadership, and organizational structure. The Department has been impacted by extensive media attention on high profile cases, reporting on both internal and external reviews, high staff turnover, an increase in caseload, and the ongoing urgency to ensure child safety with limited resources. Program initiatives have been stopped, such as differential response, resulting in the need to divert staff, system and training supports to initiate a change in statewide practice. 1 | Page Oregon’s Child Welfare Program and the DHS Director’s Office are cooperatively executing a set of priority projects related to child safety, permanency, and well-being. Collectively, this is the Unified Child and Youth Safety Implementation Plan. The planning began in late November 2016 and all projects are expected to be completed by July 2019. This plan is different than past improvement efforts for several reasons. First, a community-based steering team was recruited and empowered to identify and prioritize 10 projects out of nearly 80 possible projects. Second, project management is being used to ensure rigor, accountability, timeliness and quality of completion of each of the projects. Lastly, the work is led out of the Director’s Office and each project manager is paired with a Child Welfare Program Manager to ensure the project changes can be sustained when the project implementation ends. The work in this plan is aligned, where relevant, with the Program Improvement Plan and ensures there is no duplication of effort around priority improvements. Please see attachment #2, Appendices A, B, and C for more information. At this time, all projects are reported to be on schedule. Project management documentation and past status reports are available here: www.oregonchildsafetyplan.org. The Office of Reporting, Research, Analytics and Implementation (ORRAI) compiles reports, conducts research, analyzes data, implements research, and provides caseload/workload estimates for all five DHS programs. ORRAI decisions are data informed, and are reliant on predictive analytics to improve outcomes for children and families. The priorities within the Research and Office of Enterprise Data Analytics (OEDA) teams are to develop and conduct research for the five program areas within DHS as well as cross systems research analyses. The first area of focus is Child Welfare where the research agenda is in a final state with the understanding that research is an iterative process, and the Agenda will need to be fluid in response to that process over time. Please see attachment #3, Research Agenda for details. The priority within research implementation is to develop the plan for the implementation of research for all program areas, with the initial focus in child welfare. The first projects prioritized are safety equations at screening and along the life of a case. Secondly, the implementation team is conducting research to identify the capacity needs of the child welfare system and to determine placement matching of children in care or entering care. The ORRAI implementation team is the conduit between research and operations. The goal is to create a data-informed culture where all staff have tools to support their professional discretion in decision-making. The implementation team is currently in a qualitative data gathering phase to determine organizational and program readiness. This process includes one-on-one conversations, large group presentations, and smaller focus groups. These data collecting interactions will include executive leadership, local leadership, front line staff and clients. Information gathered will support and inform future policy, procedures, training and education. Additionally, this will begin the development of training for all staff and guided training to support leaders in leading through organizational change. Collaboration The following individuals provided administrative data and other information in this report and/or reviewed a draft of this report or specific sections of this report, and provided input into the specific sections.