Proposal for “Conducting Demographic Survey, Survey of Homestead Land Details, Survey of Superstructures/ Other infrastructures in Homestead Land, Valuation, Preparation of Photo Identity Cards (PIC) and Digital Database in respect of Demographic Survey & Valuation of all the households residing in identified unstable locations in the coalfields under the leasehold of BCCL as per the Master Plan approved by the Govt. of India.” BID DOCUMENT Part - I JHARIA REHABILITATION & DEVELOPMENT AUTHORITY Golf Ground Road, Hatia More, Hirapur, Po & Dist – Dhanbad, 826001 Phone no – 0326-2221044, FAX -0326-2221045 email- [email protected], website – www.jrda.in Page 1 of 52 BID DOCUMENT NOTICE NO.: JRDA/.............. Dated: ................... Notice inviting proposal for “Conducting Demographic Survey, Survey of unauthorised habitants, Survey of Homestead Land Details, Survey of Superstructures/ Other infrastructures in Homestead Land, Valuation, Preparation of Photo Identity Cards (PIC) and Digital Database in respect of Demographic Survey & Valuation of all the households residing in identified unstable locations in the coalfields under the leasehold of BCCL as per the Master Plan approved by the Govt. of India.” NAME & ADDRESS OF THE BIDDER : ………………………………………………………………… ………………………………………………………………… ………………………………………………………………… Issued by J.R.D.A., DHANBAD COST OF BID DOCUMENT -- Rs. 1,000/- JHARIA REHABILITATION & DEVELOPMENT AUTHORITY Golf Ground Road, Hatia More, Hirapur, P.O. & Dist – Dhanbad, 826001 Phone No.0326-2221044, Fax : 0326-2221045 website :- www.jrda.in email – [email protected] Page 2 of 52 Notice inviting proposal for “Conducting Demographic Survey, Survey of unauthorised habitants, Survey of Homestead Land Details, Survey of Superstructures/ Other infrastructures in Homestead Land, Valuation, Preparation of Photo Identity Cards (PIC) and Digital Database in respect of Demographic Survey & Valuation of all the households residing in identified unstable locations in the coalfields under the leasehold of BCCL as per the Master Plan approved by the Govt. of India.” Jharia Rehabilitation and Development Authority, Dhanbad invites proposals for conducting Demographic Survey, Survey of Homestead Land Details, Survey of Superstructures/ Other infrastructures in Homestead Land along with Valuation, Preparation of Photo Identity Cards (PIC) and Digital database of the same of all families residing in the identified unstable locations in Jharia Coalfield Area (the coalfields under the leasehold of BCCL) for the implementation of Rehabilitation Project as per the Master Plan approved by the Govt. of India. Interested parties responding to the Bid-Document are required to purchase a copy of the document available from the office of Jharia Rehabilitation and Development Authority, Dhanbad from 21.12.2012 to 28.12.2012 between 11.00 hrs. to 15.00 hrs. on all working days on payment of Rs. 1,000/- (Rupees one thousand only) through Demand Draft in favour of JRDA, payable at Dhanbad and after submitting an application for purchase of Bid Document clearly mentioning the communicating address with phone/fax/email nos. It can also be downloaded from our website mentioned below and cost of bidding document (non refundable fee) as indicated shall be enclosed in the form of demand draft of any Nationalised/Scheduled Bank in favour of JRDA, Dhanbad at the time of submission. For any further information you may contact: DDC-cum-Project Director, Jharia Rehabilitation and Development Authority Golf Ground Road, Hatia More, Hirapur, P.O. & Dist – Dhanbad, 826001 Phone No.0326-2221045, Fax : 0326-2221044 website :- www.jrda.in email – [email protected] Page 3 of 52 Description Date Time From 21.12.2012 to Date of issue of Bid Document from office 28.12.2012 (on all 11.00 a.m. to of JRDA at Dhanbad. working days) 03.00 p.m. Last Date for receiving queries in writing from the Bidders. 29.12.2012 Up to 3.30 p.m. Initial Pre-Bid meeting with Interested Bidders who will purchase the Bid document 27.12.2012 4.00 p.m. Last date of sending Replies by JRDA 28.12.2012 Up to 5.00 p.m. Proposal due date i.e. last date of submission of bid. 11.01.2013 Up to 1.00 p.m. The date of opening of Part-I of the bid. 11.01.2013 3.00 p.m. The date and time of opening of part – II to eligible bidders will be informed in due The date of opening of Part-II of the bid. course of time. DULE The Bid proposal shall be received by hand or by post in the office of the DDC-cum-Project Director, Jharia Rehabilitation and Development Authority, Golf Ground Road, Hatia More, Hirapur, Po & Dist – Dhanbad, 826001 Phone No.0326-2221045, Fax : 0326-2221044 website :- www. jrda.in Jharia Rehabilitation and Development Authority shall not be responsible for any sort of postal delay if sent by post. For sending queries in writing the bidders may fax to 326-2221045 or Website – www.jrda.in email – [email protected] All envelops should bear the name, address, phone no., fax no. and email ID of the bidder. Page 4 of 52 1. SCOPE OF WORK IN THE PROPOSED PROJECT 1.1 Survey work 1.1.1 The entire population of all the unstable locations in the coalfields under the leasehold of BCCL declared as unsafe for human habitation by the DGMS and CMPDIL authorities will have to be rehabilitated in some locations as identified in the Master Plan 1.1.2 The work of field survey will have to be carried out in respect of all households situated in the identified unstable locations. The list of unstable locations is given in SCHEDULE-A along with the documents. The assigned code no. against each unstable location as mentioned in this list is to be used as prefix while assigning seriatim House hold Number within that location. 1.1.3 The unstable locations are scattered all across the coalfields under the leasehold of BCCL, Dhanbad. 1.1.4 These subsidence prone localities are spread across several urban areas and rural areas situated in Dhanbad District of Jharkhand. 1.1.5 During this field survey an approximate number of 19551 households/families are required to be enumerated. But the actual number of Households may vary from the number given herein. 1.1.6 Demographic survey will have to be conducted in respect of each household required to be rehabilitated as per format given in SCHEDULE-B along with the document. During such demographic survey each Household is required to be assigned a unique Identification No., seriatim within each location in the manner (unstable location code prefix/seriatim Notional household Number) 1.1.7 Image of each of such Head of Household is required to be captured for preparations of photo identify cards (PIC) to be distributed among the Project Affected Families (PAF). 1.1.8 Similar type of survey work is also to be done in respect of other community infrastructures, educational and other institutions, shops and market complex etc. in the format given in SCHEDULE-C which falls in the subsidence prone areas. Each of such community infrastructures, educational and other institutions, shops and market complex etc. shall have to be assigned a unique ID No., treating them as a separate Notional Household. Page 5 of 52 1.1.9 Survey is to be done in respect of super structures/other infrastructure situated in the Homestead Land of each PAF having their own land. Detailed Description of the structures with category /classification, usage and finishing details along with accurate measurement is required to be recorded in the format given in SCHEDULE-D along with the document. Similar measurement is also to be taken in respect of other community infrastructures, educational and other institutions, shops and market complex etc. in the same format. The same unique Identification No. assigned to each household and other Institutions in the respective Demographic Survey Format shall be recorded in this format also. 1.1.10 Details of Homestead Land are required to be surveyed in details for all the PAF as per format given in SCHEDULE-E along with, the document. Here too, the same unique Identification No. as assigned to each PAF in the Demographic Survey Formal shall be used in this format. 1.1.11 Land Records as are available with the PAF shall be verified and the entries are to be made accordingly in this format. Xerox copies of the documents (if available) are to be collected and attached with the Survey Format. In such process, persons well acquainted with the land Records of Jharkhand are required to be deployed for such Survey work. 1.1.12 An Option Form as shown in SCHEDULE-F is required to be collected from each PAF having their own land during the course of this House to House Survey work. 1.1.13 Printing of different kinds of Formats The bidder shall have to arrange for printing of all the formats in requisite number/quantity at his own expenses. All the above mentioned formats should be printed in good quality papers for its long term preservation. 1.1.14 After completion of the work all these filled in formats are required to be arranged location-wise, category-wise in ascending order of ID No. before handing over of the same to JRDA. 1.1.15 All the survey Formats shall bear the signature of the surveyor and the Head of Household. Page 6 of 52 1.2. Valuation work 1.2.1 Valuation of all superstructures /other infrastructures situated in the Homestead land of all PAF having their own land are required to be done from the measurements recorded in the respective format during ground survey. 1.2.2. Valuation must have to be done by some Govt. approved valuer under his seal and signature.