• ell Ole OHIO U NI VE R_S ITY Board of Trustees Oh io Universit y Minutes April 20, 2007 • MINUTES OF THE MEETING OF • THE BOARD OF TRUSTEES OF OHIO UNIVERSITY Friday, April 20, 2007 Margaret M. Walter Hall, Governance Room Ohio University, Athens Campus • THE OHIO UNIVERSITY BOARD OF TRUSTEES MINUTES OF April 20, 2007 MEETING TABLE OF CONTENTS Minutes of February 16, 2007 Executive Committee (Tab 1) • Executive Session of the Executive Committee Minutes of April 19-20, 2007 555 • Honorary Degree Awards, Resolution 2007 — 2088 557 • Meeting Dates for Succeeding Years 562 Academic Quality Committee (Tab 2) • Academic Quality Committee Minutes 563 • School Status for the a y. Voinovich Center of Leadership and Development, Resolution 2007 — 2089 569 • Faculty Emeritus/Emerita Awards, Resolution 2007 — 2090 572 • Faculty Fellowship Awards, Resolution 2007 — 2091 577 • Naming of the Proctorville Center Building, Resolution 2007 — 2092 588 • Academic Program Reviews: Department of Civil Engineering, Department of Industrial and Manufacturing Systems Engineering, Department of Mechanical Engineering, School of Physical Therapy, Resolution 2007 — 2093 590 • Appointment of Regional Coordinating Councils, Resolution 2007 — 2094 683 Audit, Finance, Facilities, and Investment Committee (Tab 3) • Audit, Finance, Facilities, and Investment Committee Minutes 707 • Approval of Projects and Authorization to Hire Consultants, Develop Construction Documents, Receive Bids and Award Contracts for Basic Renovation Projects on the Athens and Regional Campuses, Resolution 2007 — 2095 712 • Approval of Construction Documents and Authority to Receive Bids and Award Construction Contracts for the Porter Hall Addition, Resolution 2007 — 2096 721 Student Life, Human Resources, and Athletics (Tab 4) • Student Life, Human Resources, and Athletics Committee Minutes 771 • Ratification of AFSCME Labor Agreement, Resolution 2007 — 2097 776 Reports (Tab 5) • Provosts Report 826 • Presidents Report 842 ROLL CALL Eight Trustees were present – Chairman R. Gregory Browning, C. Daniel DeLawder, Norman E. "Ned" Dewire, Gene T. Harris, C. Robert Kidder, M. Marnette Perry, Larry L. Schey, and C. David Snyder. Student Trustees Micah Mitchell and Lydia R. Gerthoffer were present as were National Trustees J. Michael Lawrie and Charles R. Stuckey Jr. Also attending the session were President Roderick J. McDavis and Board Secretary Alan H. Geiger. Trustees congratulated Student Trustee Micah Mitchell who completed, with the April meetings, his two-year term. All present noted that they have appreciated his contribution to the Board's deliberations and his positive approach to the life of the campus. Mr. Mitchell was given a citation and a token of appreciation for his good work. APPROVAL OF THE MINUTES OF THE MEETING of February 16, 2007 (Previously distributed) • Mr. Kidder moved approval of the previously distributed minutes. Mr. DeLawder seconded the motion. All agreed. COMMUNICATIONS, PETITIONS, AND MEMORIALS Secretary Geiger stated many communications had been received and responded to regarding the elimination of the four varsity sports. ANNOUNCEMENTS Secretary Geiger announced that a media briefing will be held approximately 15 minutes following adjournment of the meeting. This will be a continuing practice to benefit the media as well as the Trustees and President McDavis. Chairman Browning commented that the position of Trustees to support the Administration's decision to eliminate four varsity sports was a difficult one and one of conflicting values—financial, compliance with Title IX, and providing a high quality student-athlete experience. He noted the disappointment registered with the changes • being made and the impact it has had on the lives of all affected. 552 Chairman Browning closed by providing to those present a representative letter • sent on behalf of the Board of Trustees to those writing in regard to the elimination of Athletics programs. A copy of the letter is included herewith. Secretary Geiger announced that each committee of the Board of Trustees held a moment of silence at noon in honor and to the memory of those students and faculty who lost their lives at the recent tragedy on the Virginia Tech campus. COMMITTEE REPORTS Academic Quality Committee The Committee recommended six resolutions for approval and received one report. Audit, Finance, Facilities, and Investment Committee The Committee recommended approval of two resolutions and received six reports including one from Internal Audit. Student Life, Human Resources and Athletics Committee The Committee recommended one resolution for approval and received three reports. • Executive Committee One resolution was presented for approval and a second was withdrawn. No reports were made. • 553 OHIO •(61 UNIVERSITY Board of Trustees Date Cutler Hall Athens OH 45701-2979 Text of representative letter sent on behalf of the Board of Trustees to those who wrote with concerns regarding elimination of Athletics programs: Dear, On behalf of Chairman Browning and the Board of Trustees, I want to express their sentiments regarding your concern with the OHIO Athletics Department changes in its varsity sports offerings. They genuinely understand your disappointment in the changes that are being made. Please know that they care very deeply about the impact to all of the student athletes, coaches, and families affected by this decision. Please also know that they support the administration's decision. The president is charged with the responsibility to operate the University in a fiscally prudent • manner, to selectively invest our resources in areas where our University can achieve true excellence, and strive to always provide high-quality programs for our students. Based on the factors that framed the decision--fiscal responsibility, Title IX compliance, and a quality student athlete experience--the decision to eliminate four varsity sports at the end of this season is fully supported by the Board of Trustees. On behalf of the Board of Trustees, please know how deeply they regret that this decision had to be made and that it has adversely affected so many people. Sincerely, Alan H. Geiger Secretary, Board of Trustees cc: Trustees • 554 Executive Sessions • The Board of Trustees and its Committees held two executive sessions. The first session was on April 19th at 5:30 p.m. in Room 127, Walter Hall On a motion by Chairman Browning and a second by Mr. DeLawder, the Executive Committee of the Board of Trustees resolved to hold an executive session under personnel matters as permitted by Section 121.22(G)(1) of the Ohio Revised Code. On a roll call vote Dr. Browning, Mr. DeLawder, Ms. Perry and Mr. Schey voted aye. Personnel Matters The Committee discussed the evaluation process to be utilized to review the performance of President Roderick J. McDavis. The meeting concluded at 6:15 p.m. with the members voting to return to open session. The second session was held April 20th with the Board of Trustees present at 7: 30 • a.m. in the Wilson Room at the Ohio University Inn. Chairman Browning presented the motion for executive session which was moved by Mr. DeLawder and seconded by Dr. Harris. On a roll call vote Dr. Browning, Mr. DeLawder, Dr. Dewire, Dr. Harris, Mr. Kidder, Ms. Perry, Mr. Schey, and Mr. Snyder voted to move to executive session to consider personnel matters as permitted by Section 121.22(G)(1), real estate matters under Section 121.22(G)(2), and litigation or threat thereof under Section 11.22(G)(3) of the Ohio Revised Code and for a meeting with the Internal Auditor as permitted by Code. Also present for the meeting, or parts thereof, were Student Trustees Micah Mitchell and Lydia Gerthoffer, National Trustees Michael Lawrie and Charles Stuckey, President Roderick J. McDavis, Board Secretary Alan Geiger, and Vice President William Decatur. Personnel Matters Vice President Decatur reviewed the proposed three-year labor agreement with AFSCME, Local 1699. Mr. Decatur noted the local membership had approved the contract by a large margin and that he was recommending approval as well. Mr. Decatur thanked all those involved in bringing this matter to a successful resolution. 555 Trustees continued their discussion regarding the evaluation process to be utilized • for the review of the performance of President McDavis. President McDavis reported on the realignment of the responsibilities of the Vice President for Outreach and Regional Higher Education. The session adjourned at 10:15AM with the Trustees voting to return to open session. • • 556 • EXECUTIVE COMMITTEE Chairman Browning reported the Committee had met earlier and agreed to bring forward two resolutions for consideration. Chairman Browning presented the resolution for approval. President McDavis noted the campus process utilized to bring such recommendations forward and thanked Committee Chairman Robert E. Lazuka and his Committee for their good work. Mr. DeLawder moved approval of the resolution. Mr. Kidder seconded the motion and all voted aye. HONORARY DEGREE AWARDS RESOLUTION 2007 - 2088 WHEREAS, the University Committee on Honorary Degrees has • recommended that Ohio University honor the persons listed below through the conferral of an honorary degree, Ken Nnamani, Doctor of Laws Julie Harris, Doctor of Theater Kao Kim Hourn, Doctor of Public Service Thanu Kulacholm, Doctor of Humane Letters John Light, Doctor of Laws AND WHEREAS, it remains for the President to determine whether these persons wish to accept the awards.