25TH EITI BOARD MEETING ABIDJAN, 16-17 OCTOBER 2013 Board paper 25-1 Draft Agenda EITI International Secretariat Oslo, 1 October 2013 Wednesday 16 October (07:30 Committee breakfast meetings) 25th EITI Board meeting Implementation session– part I 09:00 Welcome 09:05 Session 1: Report from the country visits to DRC, Guinea, Ghana and Nigeria It is proposed that the each delegation gives a brief report (15 min.) from the visit, with a brief introduction by the participating government representative, if any. The report could focus on challenges with implementation, innovative aspects, outlook for the process etc. It is suggested that each report will be followed by a brief round of clarifying questions. After all delegations have reported, it is proposed that there is a broader discussion about lessons learned, common themes and next steps. 11:00 Break 11:15 Session 2: Understanding oil contracts Oil contracts contain complex sets of agreements and terms related to all aspects of petroleum operations. In light of the provisions related to contract transparency within the EITI Standard, EITI Board members and stakeholders could benefit from gaining a better understanding of how contracts work. The aim of this session is to enhance knowledge of the main features of contracts, i.e. the content, main clauses, the parties involved, and what purpose the different contractual terms serve. The focus will be educational and will not seek to explore different policy positions on i.e. contract transparency. This is intended to be a first introductory session to the topic, that could possibly be followed up by more in- depth sessions should there be a demand and interest from participants. 11:15 Introduction by Clare Short 11:20 Oil contracts: Petroleum regimes and key features of oil contracts Presentations by Open Oil and Shell Q & A 1 Board Paper 25-1 Draft Agenda 12:30 Lunch 13:15 Case studies from Azerbaijan, Liberia and Norway (tbc) Q & A 14:45 End 15:00 25-1 Adoption of agenda Board paper 25-1-A Draft agenda 15:05 25-2 Report from the Head of the Secretariat Including follow-up on actions and decisions through circular since the last Board meeting 15:20 25-3 Report from the Implementation Committee Board paper 25-3-A Implementation Progress Report Board paper 25-3-B Template Terms of Reference for Independent Administrators 16:20 25-4 Brief report from the World Bank MDTF 16:40 End (17:00 Committee meetings) Thursday 17 October 07:30 Committee breakfast meetings 25th EITI Board meeting continued 09:00 25-5 Report from the Validation Committee Board paper 25-5-A Final Validation report from Cameroon Board paper 25-5-B Final Validation report from Indonesia Board paper 25-5-C Final Validation report from Kazakhstan 09:40 25-6 Report from the Outreach and Candidature Committee Board paper 25-6-A Terms of Reference Outreach and Candidature Committee Board paper 25-6-B EITI Outreach Strategy 2013-2014 Board paper 25-6-C EITI Outreach Progress report July-September 2013 Board paper 25-6-D Candidature Assessment: Senegal Board paper 25-6-E Candidature Assessment: Ukraine 10:40 Break 11:00 25-7 Report from the Governance Committee Board paper 25-7-A Terms of Reference Governance Committee Board paper 25-7-B Draft Code of Conduct 11:20 25-8 2014 Workplan Board paper 25-8 Draft International Secretariat 2014 Workplan 11:50 25-9 Report from the Finance Committee Board paper 25-9-A Financial update: January-June 2013 Board paper 25-9-B 2014 EITI Budget Proposal 2 Board Paper 25-1 Draft Agenda 12:10 25-10 2014 Board Meetings 12:20 25-11 Any other business 12:30 Lunch Implementation session – part II 13:15 Session 3: Outlook for the EITI in francophone Africa Moderated by Abdul Askia, EITI Niger In transitioning to the EITI Standard, a key priority for implementing countries is to revise their EITI workplans. This includes discussions about priorities and challenges in the extractive sector and how the EITI can be an effective tool for addressing these issues. A regional workshop on the EITI Standard for some 40 multi-stakeholder group representatives from implementing countries in francophone Africa will take place back to back with the Board meeting in Abidjan. The purpose of this session is to hear from representatives from these countries what priorities they have identified for their 2014 workplans, including any challenges and opportunities with the EITI Standard. • EITI workplans: Objectives and priorities for implementation, introduction by Eddie Rich. • Impact of the EITI in Côte d’Ivoire: Presentation by members of the multi-stakeholder group in Côte d’Ivoire on the impact of the EITI and the outlook for the process. • Presentation of 2014 workplans by selected countries. • Q &A 14:15 Session 4: Implementing the EITI Standard Moderated by Faith Nwadishi, Executive Director, Koyeneum Immalah Foundation While the EITI Standard contains several new disclosure requirements, many of these are a reflection of what is already good practice in many implementing countries. This session will look at innovative implementation efforts and take stock of available guidance and capacity building activities on the EITI Standard. • Introduction and brief update on development of guidance notes, training and capacity building activities, by Sam Bartlett, Technical Director, EITI International Secretariat. • Discussions about ongoing implementation projects and innovative implementation efforts - Oil sales, brief presentation by Zainab Ahmed, Executive Secretary, NEITI, on coverage of oil sales in the 2009-2011 EITI audit. - Post award process audit, brief presentation by Sam Topkah, Head of Secretariat, LEITI, on the findings of the audit of how licenses, concessions and contracts were awarded in the period July 2009-December2011. - Transit, brief presentation on coverage of transit payments from the Cameroon-Chad pipeline in EITI reporting. - Beneficial ownership pilot project, brief update by Dyveke Rogan, Regional Director. - EITI reporting procedures, including standard Terms of reference for Independent Administrators, by Sam Bartlett, Technical Director. • Q&A 15:30 Meeting ends 3 Board Paper 25-1 Draft Agenda Summary of actions from previous Board meetings Note: In Berlin the Board agreed to include, in future Board agendas, a summary of action points agreed at previous meetings and details on their current status. In Lima the Board agreed the update should list all actions from the previous meeting and action items from earlier meetings that were not yet complete. Agenda Action Status item Actions items from the 24th Board Meeting, 24 May 2013, Sydney 24-3 The Governance Committee is to address questions on voting procedures, tenure for Ongoing Board members, external communication by Board members, representation of supporting and implementing countries on the Board and the composition of the Board. 24-4 The Secretariat to write a short report from the Conference. Completed 24-5 The Secretariat to update the document on committees for consideration via Board Completed circular. 24-5 Board members to express their interest to join the committees. Completed 24-5 Committees to consider drafting workplans to be presented to the Board. Ongoing 24-6 The Secretariat to update the proposal for transitional arrangements in consultation Completed with National Coordinators, and present a revised proposal to the Validation Committee for consideration. 24-6 The Secretariat to develop guidance on implementation requirements related to In progress state-owned enterprises. 24-7 The Secretariat to propose dates and locations for Board meetings in October 2013, Ongoing and February and May 2014. Actions items from the 23rd Board Meeting, 22 May 2013, Sydney 23-1 EITI Chair to write a letter of support to Jean Claude Katende. Completed 23-3 EITI Chair to write to the government of Zambia recalling the need for strong Completed political support. 23-3 The Secretariat to improve the structure and presentation of future IPR. Ongoing 23-4 The Secretariat to inform the government of Cote d’Ivoire of the Board’s decision. Completed 23-4 The Secretariat to inform the government of Togo of the Board’s decision. Completed 23-4 The Secretariat to inform the government of Indonesia of the Board’s decision. Completed 23-5 The Secretariat to inform the government of Honduras of the Board’s decision. Completed 23-5 The Secretariat to inform the government of Philippines of the Board’s decision. Completed 23-7 The Secretariat to pursue discussions with the WB MDTF and its Management Ongoing Committee regarding funds for validation. 23-7 The Secretariat to draft guidelines for a short review of the selection of the auditor. Ongoing Incomplete action items from previous Board meetings Actions items from the 22nd Board Meeting, 26-27 February 2013, Oslo 22-5 Secretariat to launch a public consultation on the Code of Conduct. Ongoing 22-5 Board members and other stakeholders to provide feedback to the Governance Ongoing Committee via the International Secretariat on the draft Code of Conduct by 15 April. 22-5 Governance Committee to finalise guidance for companies considering support to Ongoing MSGs. 22-9 The Secretariat to explore mechanisms for recognising implementation that Ongoing exceeds the EITI Requirements. 4 Board Paper 25-1 Draft Agenda Action items from the 21st Board Meeting, 25-26 October 2012, Lusaka 21-11 The International Secretariat to circulate proposed dates and venues for the 2013 In progress1 Board meetings. AOB The Governance Committee to develop guidance on requests for financial and in- In progress2 kind contributions from MSGs. Action items from the 19th Board Meeting, 14-15 February 2012, Wiston House 19-2 The Secretariat to invite comments on future annual progress reports via Pending until next Governance Committee and Board circular. annual progress report Action items from the 18th Board Meeting, 25 October 2011, Jakarta 18-4 The Secretariat to sketch next steps towards a firmer UN commitment to the EITI.