[email protected] www.churchstoke.org CYNGOR CYMUNED YR YSTOG CHURCHSTOKE COMMUNITY COUNCIL 2 Rowes Terrace, Plough Bank, Montgomery, Powys. SY15 6QD Clerc i’r Cyngor | Clerk to the Council: E J Humphreys MA Oxf, CiLCA, FSLCC MINUTES of FULL COUNCIL ORDINARY BUSINESS MEETING on Tuesday 25th February 2020, 7.30pm at Churchstoke Community Hall. 1.0 Attendance, Apologies for Absence, Dispensations, and Declarations of Members’ Interests: to record attendance, to receive and resolve if desired on apologies for absence, to receive declarations of interest from Members in accordance with Part III of the Local Government Act 2000, which established the Local Government Code of Conduct for Members, and to note Members’ dispensations (papers 1a-b previously circulated). Attendance: Cllr D L Powell (Chairman), Cllr G Frost, Cllr G Jameson, Cllr J Jones, Cllr M J Jones, Cllr R K McLintock, Cllr A Richards, Cllr B L Smith (Vice- Chairman), Cllr C P Smith, Cllr J N Wakelam, Cllr D N Yapp. Apologies for absence approved by Council: None. Other apologies for absence reported to the meeting: None. Other Members not present: None. In attendance: E J Humphreys (Clerk to the Council). Declarations of Members’ Interests: Members declared personal/ prejudicial interests at the start/ during the meeting as follows: Agenda Item Councillor Nature of Declaration Number Personal & prejudicial interest as Applications for Works to a member of Powys CC 5.7 M J Jones Trees Planning, Taxi Licensing & Rights of Way Committee Rights of Way (making of Personal & prejudicial interest as an application for a a member of Powys CC 11.1.1-ii M J Jones Definitive Map Planning, Taxi Licensing & Modification Order) Rights of Way Committee 2.0 Public Participation: to receive members of the public who wish to address the council in respect of any item of business included in the agenda. Any member of the public wishing to speak must notify the Clerk to the Council no later than 15 minutes prior to the start of the meeting. None. 3.0 Minutes of Previous Meetings Minutes Ordinary Business Meeting 250220 Approved by Council.docx Page 1 of 12 [email protected] www.churchstoke.org 3.1 To approve & sign the minutes as a correct record of the Ordinary Business Meeting 21st January 2020 at Churchstoke Community Hall (paper 3.1 previously circulated). The minutes of the Ordinary Business Meeting 21st January 2020 at Churchstoke Community Hall were reviewed. RESOLVED: The minutes of the Council Ordinary Business Meeting 21st January 2020 at Churchstoke Community Hall are approved and signed as a correct record. 3.2 To report matters arising for information from the minutes of the Ordinary Business Meeting 21st January 2020 at Churchstoke Community Hall. None. 4.0 Governance: Electoral Matters Hyssington Ward: further to the elections 4th May 2017 and the Declaration of Intent to Co-Opt dated 8th May’17, to receive nominations and to co-opt to fill the 1 remaining vacancy on the council for Hyssington Ward. The Chairman reminded Members of the remaining vacancy in Hyssington Ward following elections on 4th May 2017, and of publication of intent to co-opt. The Clerk reported no expressions of interest have been received. Action – Members to seek 5.0 Planning 5.1 Planning Specific Correspondence: 5.1.1 Planning Aid Wales: News & Training Opportunities: to receive details and resolve attendance (inc papers 5.1.1a-b previously circulated). Council received planning news and training opportunities from Planning Aid Wales. Noted. Cllr M J Jones joined the meeting at this point. 5.1.2 Other Planning Specific Correspondence: to receive and circulate for information such correspondence as will be brought to the attention of the council by the Clerk. None. 5.2 Consultation by Welsh Government closing 13th Mar’20: Changes to planning and related application fees: to receive the recommendation of the working party comprising Cllr R K McLintock with The Clerk, and to resolve a Council response to the consultation (Cllr R K McLintock) (papers 5.2a-b previously circulated). The Chairman referred Members to the consultation documents received Jan’20. Cllr R K McLintock and the Clerk described the recommendations of the working party. RESOLVED CCC accepts the recommendations of the working party unamended, and submits the response outlined in paper 5.2b). Minutes Ordinary Business Meeting 250220 Approved by Council.docx Page 2 of 12 [email protected] www.churchstoke.org Action – Clerk to process The Chairman thanked the working party for its work preparing the recommendations. 5.3 Powys CC Planning Determinations: to report from Powys CC notifying the community council of planning decisions in the community council area (papers 5.3a-b previously circulated). Council received notice of Powys CC planning determinations as follows: Ref. Site Powys CC Decision 19/1597/HH Lake Farm, Churchstoke Approve 19/1807/FUL Development at Hyssington Farm, Approve Gorsty Lane, Hyssington 19/1810/DEM Barn at Mount Pleasant, Churchstoke Closed 20/0033/AGR Todleth Farm, Todleth Planning permission required 5.4 Planning Inspectorate Appeals: Notice(s) of Appeal: to receive & resolve responses to Notices of Planning Appeal including but not limited to those listed below. Later Notices may be considered at the discretion of the Chair: Ref. Appellant Site Description None. 5.5 Pre-application Consultations by Developers: to receive & resolve responses to pre-application consultations by developers including but not limited to those listed below. Later applications may be considered at the discretion of the Chair: Ref. Applicant Site Description rec. None. 5.6 Planning Applications: to receive & resolve responses to consultations; full application(s) detail(s) at http://pa.powys.gov.uk/online-applications/?lang=EN including but not limited to those listed below. Later applications may be considered at the discretion of the Chair. Ref. Applicant Site Description rec. None. 5.7 Applications for Works to Trees Subject to Tree Preservation Order or in a Conservation Area – to receive & resolve responses to consultations including but not limited to those listed below. Later applications may be considered at the discretion of the Chair: The Chairman referred Members to the consultations. Declarations of Members’ Interests: • Cllr M J Jones having declared a personal and prejudicial interest left the meeting for this item. RESOLVED CCC responds to consultations on planning applications as follows: Ref. Applicant Site Description Resp Minutes Ordinary Business Meeting 250220 Approved by Council.docx Page 3 of 12 [email protected] www.churchstoke.org 20/0220/TRE Mrs Sally Currin, St Etheldreda’s Works to a tree in * Pinfold, Hyssington Church, conservation area to (papers 5.7a-I Hyssington, remove / prune previously damaged and rotten circulated) branches *20/0220/TRE: CCC understands that because of the emergency nature of the situation, that works have already been carried out and the application has been withdrawn, so no response is necessary. 5.8 Planning Enforcement: 5.8.1 From Powys CC to CCC: to report for information, planning enforcement matters within the community (papers 5.8.1a-c previously circulated). Council received information from the Principal Planning Officer, and from Portfolio Holder, in response to CCC’s December enquiry as to progress with outstanding planning enforcement matters. Noted. Council also received acknowledgment from the planning officer in response to CCC’s January enforcement report. Noted. 5.8.2 From CCC to Powys CC: to report planning enforcement matters within the community. The Chairman invited Members to bring forward planning enforcement matters within the community for the attention of the planning authority. RESOLVED: CCC reports planning enforcement matters to the regulatory authorities (Powys CC and Natural Resources Wales) as follows: Ref./ Site Description Maypole Bank, Felling of trees and removal of hedgerows in a conservation area Hyssington Action – Clerk to process Members noted that Powys CC Planning Office was slow to attend in contrast to Natural Resources Wales which attended within 3 days and is requiring remedial action by the landowner. The Chairman thanked Cllr G Frost for bringing the matter to the attention of the community council and the regulatory authorities. 6.0 One Voice Wales/ Society of Local Council Clerks, Guidance Notes: to receive reports of AGM/ conference/ area meetings/ guidance notes/ training/ correspondence. 6.1 OVW: Membership 2020-21: to receive information & to resolve the recommendation of the Clerk to renew membership of One Voice Wales for 20- 21 (papers 6.1a-c previously circulated). Council received an invitation to renew corporate membership and a letter from the Chief Executive outlining the benefits of membership of OVW. The Clerk recommended renewal of membership. RESOLVED Minutes Ordinary Business Meeting 250220 Approved by Council.docx Page 4 of 12 [email protected] www.churchstoke.org CCC renews its corporate membership of One Voice Wales for 2020-21 at £246. Action – Clerk to process 6.2 OVW: Training: to receive notice of training session at Montgomery and Aberystwyth, and to authorise attendance by Members as an approved duty (papers 6.2a-b previously circulated). Council received details of training at Montgomery, Aberystwyth, and Machynlleth. The Clerk commended the quality if training, recommended participation and reminded Members of the requirement in Standing Orders to undertake Code of Conduct Training within 6 months of accepting office. RESOLVED CCC approves attendance at the above training sessions as an approved duty. Action – Members to inform Clerk of participation & Clerk to process 6.3 OVW/SLCC Correspondence: to receive and circulate for information correspondence received from/via OVW/SLCC as will be brought to the attention of the council by the Clerk. The Clerk reported correspondence, highlighting certain items, which will be circulated electronically post meeting where electronic copies are available, and set out in appendix 1.