Sport Club Handbook Updated: August 1, 2017 The Sport Club Officer Handbook will provide you with a guide to procedures and policy information as it relates to your Sport Club within the department and the university. The philosophy and the key to the success of the Sport Club Program is the continued emphasis placed on student involvement, development, empowerment, and leadership. The purpose of the Sport Club Program is to offer a diverse and inclusive selection of sport and recreational opportunities to all participants. A Sport Club is a student-run organization comprised of undergraduate and graduate students who are motivated by a common interest and desire to participate in a particular sporting activity. Sport Clubs are meant to be a learning experience for the members through their involvement in teamwork, fundraising, public relations, organization administration, budgeting, and scheduling, as well as through the development of skills in their particular sport. Sport Club Administration Assistant Director, Sport and Camp Programs Drew Cantwell Phone: 225-578-2669 Email: [email protected] Coordinator, Sport and Camp Programs Ryan Reed Phone: 225-578-7029 Email: [email protected] Mailing Address LSU University Recreation 102 Student Recreation Center Baton Rouge, LA 70803 Campus Resource Phone Numbers Website: lsu.edu/urec/ UREC Operations: 225-578-8601 sports/sport-clubs/ Phone: 225-578-7029 Sport Program Rain Hotline: 225-578-RAIN (7246) Fax: 225-578-8489 LSU Campus Life: 225-578-5160 LSU Police Department: 225-578-3231 Sport Club Handbook Table of Contents Sport Clubs Overview How to Create a New Sport Club……………………………………………………………. 4 Membership and Office Eligibility…………………………………………………………...5 Officer Eligibility…………………………………………………………………………… 5 Membership Procedure……………………………………………………………….. 6 Tryouts…………………………………………………………………………………. 6 Intramural Sports Participation……………………………………………………. 6 Sport Club Funding Structure..………………………………………………………………. 7 Sport Club Advisory Council Responsibilities and Application Process..…………………………………………...... 8 Marketing and the Media UREC Media Policy……………………………………………………………………………….. 9 UREC Marketing Request………………………………………………………………………. 9 Club Websites and Social Media Outlets………………………………………. 10 Printing and Logo Approval…………………………………...………………………………. 10 Club Conduct and Accountability LSU Student Code of Conduct……………………………………………………………….. 11 Alcohol, Tobacco, and Hazing Policies..………………………………………………….. 11 Alcohol Policy………..………....…………………………………………………………. 11 Tobacco Policy…………………………………………………………………………….. 12 Hazing Policy………………………………………………………………………………. 12 What is Hazing……………………………………………………………………… 12 Hazing Violations………………………………………………………………….. 13 Reporting a Policy Violation.…………………………………………………………. 13 Misconduct Violations…………………………………...……………………………………… 14 Sport Club Policy Violation…………………………………………………………… 14 Filing an Appeal …………………………………………………………………… 14 LSU Policy and Code of Student Conduct Violation……………………….. 15 2 Sport Club Handbook Table of Contents Coaches, Instructors, and Medical Personnel Coach and Instructor Hiring………………………………………………………………….. 16 Paying Coaches…….………....…………………………………………………………. 16 Volunteer Medical Personnel..……………………………...………………………………. 17 Facility Usage and Scheduling Scheduling LSU Facilities……………….…………………………………………………….. 17 Tournaments, Competitions, and Special Events.…………………………………… 18 Tournaments and Special Events..……………………………………………….. 18 Cancellation Policy…………………………………...………………………………………….. 18 Travel Travel Paperwork………………………………………………………………………………….. 19 Travel Policies………………………………………………....…………………………………… 19 Extended Travel Policy…………………………………………………………………………… 20 Financial Management Financial Reports.……………….……………………………………………………………….. 21 Funding Sources……………………………....………………………………………………….. 21 Sport Club Advisory Council Funding Account.………………………………. 21 Programming Support and Initiatives Fund (PSIF)..……………………….. 21 Organizational Relief Fund (ORF).…………………………………………………. 22 Fundraising, Sponsorships and Awards………………………………………………….. 22 Fundraising and Donations………………………………………………………….. 22 Foundation Account………..…………………………………………………… 23 Sponsorship Policies………………………………………....……………………….. 23 Sport Club Awards…………………...…………………………………………………. 23 Safety and Risk Management ThorGuardian and Inclement Weather ………………………………………………….. 25 Safety Coordinators.................................................…………………………………… 26 3 Sport Club Handbook Preparation “By failing to prepare you are preparing to fail.” Benjamin Franklin Louisiana State University Sport Clubs Baseball Running Basketball: Men’s Soccer: Men’s and Women’s Equestrian Table Tennis Ice Hockey Tennis Lacrosse: Men’s and Women’s Triathlon Powerlifting Ultimate Frisbee:Men’s and Women’s Quidditch Volleyball: Men’s and Women’s Rowing Water Polo Rugby: Men’s and Women’s How to start a new Sport Club Student Organizations are recommended to have a minimum of 1 year experience prior to applying for Sport Club status. Registered Student Organizations can apply to be a Sport Club via Tigerlink. Applications open the first day of Spring Semester and close on April 1st. Announcement of accepted clubs happens in May. For information on creating a student organization please contact [email protected] *** LSU Sport Clubs are required to have the Coordinator, Sport and Camp Programs serve as their faculty/staff advisory. 4 Sport Club Handbook Membership and Officer Eligibility The primary membership of LSU UREC Sport Clubs is undergraduate and graduate stu- dents. Membership is available to all interested students without regard for race, color, sex, gender, creed, religion, national origin, age, sexual orientation, physical handicap, or other factors covered by law. All students can participate in the gender specific club(s) that affirms each participant’s personal gender identity. University Recreation defines an active club member as LSU students who are paying student fees and/or have purchased a membership to the Student Recreation Center and have a filled out Member Agreement Form on file in the Sport Club Office. Active membership is restricted to LSU students and associate membership is restricted to LSU faculty and staff. Associate members MUST purchase a UREC membership for the dura- tion of the time they participate in the club and MUST be non-voting members Certain clubs may have limits on participation and/or membership due to competitive team size, national governing body rules, resources restrictions, etc. Sport Club activity is prohibited for students enrolled in the LSU/BRCC Tiger Bridge Program. Students with an accountability status are eligible to participate in Sport Club activities but are NOT eligible to hold an office, cannot receive or manage funds allocated to the team from University or- ganizations, and may not be allowed to travel and play in certain situations. Officer Eligibility University requirements for a student to be eligible to hold office in any recognized student organization or sport club are: Enrolled as a full-time undergraduate or graduate student at LSU Students must have at least a 2.0 cumulative GPA Students must be in good accountability standing with LSU; as verified by Student Advocacy & Accountability within the Office of the Dean of Students Students must meet all other reasonable academic standards established by the student organization and included in the organization’s constitution and/or bylaws. Leadership “Sport fosters many things that are good: Teamwork and Leadership.” Daley Thompson (1980 and 1984 Olympic Gold Medal Decathlete) 5 Sport Club Handbook Membership Procedures All club members must submit a Member Agreement Form to the Sport Club Office or through IMLeagues. Forms must be submitted no more than three (3) days past the date they are signed by the participant. Any player caught playing without completing the Member Agreement Form will be subject to disciplinary action. Note: Active membership will be identified by the total number of dues paying members that practice and compete with the club on a consistent basis and will be determined by the Sport Club Administra- tion through the club monthly reports, rosters, practice checks, travel itineraries and travel rosters. Tryouts During the designated try-out period all participants MUST sign theSport Club Try-Out Waiver during EACH NIGHT of tryouts. It must then be submitted to the Site Supervisor or to the Sport Club Administration within 24 hours. Failure to complete and submit a tryout waiver will cause try-outs to cease and may result in further disciplinary action. Once tryouts are completed each active member of the club must submit the Member Agreement Form before they are eligible to participate in further sport club activities. Clubs that make cuts must have defined criteria for making cuts outlined within the organizational constitutional or bylaws. Intramural Sports Participation Policy Sport members may participate in Intramural Sports in the sport of their specialty. How- ever, there are the following restrictions: Members are restricted to allowing ONLY TWO CLUB PARTICIPANTS on one Intramural Sport’s roster. Sport Club membership is determined by the roster filed with the LSU UREC Sport Club Office For more information on Restricted Participants for Intramural Sports please refer to the LSU UREC Intramural Sports Participant Handbook 6 Sport Club Handbook Sport Club Funding Structure The following are specific factors that will define