September 21, 2015 Regular Public Meeting Minutes Passaic Board of Education Passaic, New Jersey 07055 September 21, 2015 6:00p.m. Board Rooms AGENDA: A. Calling the Meeting to Order Vice President Byron Bustos called the meeting to order at 6:00p.m. He said that the meeting is being held in accordance with the "Open Public Meetings Act". The meeting notice was mailed to The Herald News, El Diario, The Record and the Presidents of the five employee groups. B. Invocation and Pledge of Allegiance C. Roll Call Members Present: Vice President Bustos, Ms. Maryann Capursi, Mr. Horacio "Ray" Carrera, Ms. Kenia Flores, Mr. Craig Miller, and Mr. Peter Rosario Absent: Mr. Salim Patel, Mr. Ronald VanRensalier and President Richard Diaz Also Present: Mr. Pablo Munoz, Superintendent of Schools, Ms. Eveny Pagan de Mendez, Asst. Superintendent of Schools, Ms. Rachel Goldberg, Asst. Superintendent of Curriculum & Instruction, Ms. Aida Garcia, Chief of Operations, Ms. Erlinda R. Arellano, School Business Administrator and Ms. Michelle Calas, Asst. School Business Administrator Board Attorney: Yaacov Erisman D. Public Participation: Jaroslaw Jackiw, 266 Lafayette Avenue -- Asked following questions: When will July, August and September minutes be posted on web-site? When will audio of July, August and September meetings be posted on web-site? Has BOE Facilities Director and Staff inspected all district completed projects as of September 18, 2015? Has BOE Facilities Director and Staff addressed exterior neglects of School # 11? What is update of progress School # 11 parking lot as of September 18, 20 15? In SSA 2014 Board approved 19 SROs & Supervisory Staff; in SSA 2015 Board approved 15 SROs & Supervisory Staff; in SSA 2016- will Board return the four SROs that were reduced to address the perceived security issues of SY 2015 by arents students and educators at PHS, LMS, etc.? 1 September 21, 2015 Mr. Mufwz responded: Regarding the request for Board Minutes and Audio requests - an OPRA can be submitted. Facilities projects are being supervised and monitored by Director, Coordinator of Facilities and Custodial Manager. Several updates regarding School # 11 have been given. During 14-15 school year, the City and Board came to terms on staff and levels of SROs and they are reflected in the contract. There was a reduction in one cycle but the district invested in security aides and the number of security aides has gone up. Kathy Hendley - 359 Oak Street Commended administrators who treated staff to welcome back breakfast/lunch at the openings of schools. Discussed issue of LMS Security Aides. Stated more aides are needed (at least three females and three males). Leadership at school was not changed; non-discipline of students at LMS. In-school suspension needs to be rectified as well as modeled after ISS at high school. More team-work is needed in the district and better leadership is needed. When is next budget committee meeting? Mr. Bustos responded: The Budget Committee Chair has to set up dates for budget committee meetings with Superintendent. When dates are set they will be posted. Board Secretary can provide dates at that time. Joseph Conoscienti - 170 Broadway - shared a poster with board members Picture# 1 - Iron fence in front of Board of Education building needs repair. Picture #2 - Basketball Court at School #6 needs to be refinished. Picture #3 - LMS - Jose Antonio Perez Annex is missing the name on building. Poster 2 - Picture # 1 195 Gregory Avenue is missing lettering of part of name "Robert Westerfeld Gymnasium and the sidewalks have safety issues. Poster 2 - Picture #2 - Exterior grounds not being maintained, fence is damaged and there is overgrowth. Poster 2 -Picture #3 - Parking lot maintenance at # 11. Poster 2 - Picture #4 - LMS 291 Lafayette Avenue - paint rusty flag pole Metal detectors - school #4 - many issues. SROs, you are getting rid of 4 this year? Are you getting rid of another 4 next year? Mr Bustos responded: He appreciates pictures and will be reviewing all photos with Mr. Rosario, who who is also on facilities committee. 2 September 21, 2015 Motion to close Public Session: Mr. Carrera Seconded: Mr. Rosario Voice Vote: Yes Public Session closed at 6:13p.m. Mr. Rosario commended the amazing job done at the new Gifted and Talented Academy. He attended football game and noted all renovations (concession stands, locker rooms, etc.) at the stadium are moving along well. He visited High School and noted that work being done in the gym and locker rooms (both boys and girls) are looking good, as well as the new terrazzo floors at the high school. Commended Facilities team for outstanding work done on exterior of buildings for opening of school. He will continue to visit and check the status of the exterior of buildings. Motion to go to Executive Session: Mr. Carrera Seconded: Mr. Miller Voice Vote: Yes E. Executive Session: 6:14p.m. Roll Call to Reconvene at 6:59 p.m. Roll Call: 6 present f 3 Absent F. Report from the President of the Board No report from President. G. Report from the Superintendent of Schools We are required to do an annual presentation on Harassment, Intimidation and Bullying presentation on scoring of schools on self-assessment. Mayra Silva, Director of Student Advocacy will share a presentation. Mrs. Silva presented the annual Harassment, Intimidation and Bullying (HIB) Grades Based on the Self Assessment. (July 1, 2014 through June 30, 2015). Comments from Board: Mr. Rosario stated HIB reports are improving. There is accountability with the HIB reports. Mr. Bustos commended the administration, principals, teachers, paras, maintenance and custodial department, for all their work putting things in place for the first day of school. All needed materials, food, supplies, etc. were in buildings and the opening of schools went well. There is improvement in all areas in district. 3 September 21, 2015 A. APPROVAL OF MINUTES Section Motion to Approve Minutes: Mr. Miller Seconded: Mr. Rosario Vice President Bustos Yes Ms. Flores Yes Ms. Capursi Yes Mr. Miller Yes Mr. Carrera Yes Mr. Rosario Yes B. PERSONNEL Section Motion to Approve: Mr. Miller Seconded: Mr. Carrera Vice President Bustos Yes Ms. Capursi Yes Mr. Carrera Yes Ms. Flores Yes, with abstention - Claudia Rodrigl..i.ez Mr. Miller Yes Mr. Rosario Yes C. TUITIONS Section Motion to Approve: Mr. Rosario Seconded: Mr. Miller Vice President Bustos Yes Ms. Capursi Yes Mr. Carrera Yes Ms. Flores Yes Mr. Miller Yes, with abstention-Item 1, Page D-3 New Beginninqs Mr. Rosario Yes D. AUTHORIZATIONS Section Motion to Approve: Mr. Rosario Seconded: Ms. Capursi Vice President Bustos Yes Ms. Flores Yes Ms. Caoursi Yes Mr. Miller Yes Mr. Carrera Yes Mr. Rosario Yes 4 September 21, 2015 E. SECRETARY'S AND TREASURER'S REPORT(s) Section Motion to Approve: Mr. Miller Seconded: Ms. Capursi Vice President Bustos Yes Ms. Flores Yes Ms. Capursi Yes Mr. Miller Yes Mr. Carrera Yes Mr. Rosario Yes F. PAYMENT OF BILLS Section Moved to Approve: Mr. Rosario Seconded: Ms. Capursi Vice President Bustos Yes Ms. Capursi Yes Mr. Carrera Yes, with abstention - Item 1, Page F-1 Passaic Family Head Start Ms. Flores Yes Mr. Miller Yes Mr. Rosario Yes G. FINANCE & ACCOUNTING Section Motion to Approve: Mr. Rosario Seconded: Ms. Flores Vice President Bustos Yes Ms. Flores Yes Ms. Capursi Yes Mr. Miller Yes Mr. Carrera Yes Mr. Rosario Yes H. AWARD OF CONTRACTS Section Motion to Approve: Mr. Rosario Seconded: Mr. Miller With Revision of Item #23, Page H-31 -- From: 2014-2015 Academic Year To: 2015-2016 Academic year Vice President Bustos Yes Ms. Capursi Yes Mr. Carrera Yes, with abstention - Item 1, Page F-1 Passaic Family Head Start Ms. Flores Yes Mr. Miller Yes, w abstention - Item 20, Page H-13 John Leckie Mr. Rosario Yes 5 September 21, 2015 11. New and Unfinished Business None 12. AdJournment The next Regular Public Meeting of the Board of Edu cation will be held on Monday, October 26, 2015 at 6:00p.m. in the Board Room, 101 Passaic Avenue, Passaic, New Jersey, 3rd floor. Motion to Adjourn: Mr. Miller Seconded: Mr. Rosario Meeting ended at 7:15p.m. (~ rlinda R. Arellano Sc ool Business Administrator /Board Secretary 6 President Vice President Board Member Richard Dlaz Byron Bustos Peter Rosario Board Member Board Member Board Member Maryann Capursi Kenia Flores Salim Patel Board Member Board Member Board Member Craig Miller Ronald Van Rensa lier Horacia Ray Carrera REGULAR PUBLIC MEETING - SEPTEMBER 21, 2015 1. Call to Order............................................ ... ..... ............................................................. 1 2. Invocation . 1 3. Pledge of Allegiance...... .. .... ..... ............................................... ............ ... .......... ....... ... ... 1 4 . Roll Call . 1 5 . Public Participation...................... ...... ... ... ......... ......................................................... 1 6 . Executive Session...................................................................................................... 1 7 . Report of the Board President....... ....... .... ..... ... .............................................................. 1 8. Report of the Superintendent.... ..... ................................................................. .... ... ... ... .. 1 9. Committee Reports........................................... ... .................................................. 1 10. Agenda Items A. Approval of Minutes.................................. .. ........ ....... .. ..... .. ...................................... A-