COMPREHENSIVE DATABASE GUIDELINES for Kentucky Higher Education Institutions 2020-21 About the Council on Postsecondary Education The Council on Postsecondary Education is Kentucky’s higher education coordinating agency committed to strengthening our workforce, economy, and quality of life. We do this by guiding the continuous improvement and efficient operation of a high-quality, diverse, and accessible system of postsecondary education. Key responsibilities include: • developing and implementing a strategic agenda for postsecondary education that includes measures of progress. • producing and submitting a biennial budget request for adequate public funding of postsecondary education. • determining tuition rates and admission criteria at public postsecondary institutions. • collecting and distributing data about postsecondary education performance. • ensuring the coordination and connectivity of technology among public institutions. • licensing non-public postsecondary institutions to operate in the Commonwealth. Council on Postsecondary Education | 2 Kentucky Council on Postsecondary Education 100 Airport Road, 2nd Floor Andy Beshear Frankfort, Kentucky 40601 Aaron Thompson, Ph.D. Governor Phone: 502-573-1555 President http://www.cpe.ky.gov MEMORANDUM TO: Comprehensive Data Base Guidelines Users FROM: Travis Muncie, Director, Data and Advanced Analytics DATE: May 21, 2020 SUBJECT: Summary of Changes to 2020-21 Reporting Guidelines For the 2020-21 Comprehensive Database Guidelines, we are happy to report there are no new field additions or changes to existing fields. Based on feedback that we received throughout the previous reporting year, a few clarifications have been made to instructions, but these are also very limited. What has changed is the overall structure of the document. We have now integrated the Comprehensive Data Reporting Guidelines for Independent Institutions into this document. In an effort to increase usability and reduce clutter, definitions have been moved to the appendices and policies have been hyperlinked to their corresponding webpages. Other additions include the Strategic Agenda Metric Validation Schedule and the Diversity Quantitative Review Schedule. Each section now includes a list of metrics that will be validated during that collection period along with the metric’s technical definition in the collection instructions. Technical definitions have also been added for the Performance Funding Student Credit Hour metric and the Outcome Measure Graduation Rates. Strategic Agenda Metric operational definitions have been added to the appendices. The Diversity Schedule contains a list of metrics that are used during the Diversity Policy quantitative review process, along with collection information and year of data. Last, hyperlinks have been added to the document for quick navigation to pertinent information. We are hopeful that these changes to the Comprehensive Database Guidelines will make the reporting process more efficient, and we look forward to working with you in academic year 2020-21. If you have questions or concerns, please feel free to contact Travis Muncie at [email protected] or Carrie Hodge at [email protected]. KentuckyUnbridledSpirit.com An Equal Opportunity Employer M/F CONTENTS GUIDELINES: GENERAL INFORMATION......................................................................................................6 Statewide Directory: Institutional Research Contacts at CPE ..................................................................7 Statewide Directory: Institutional Research Contacts at Public Institutions .............................................8 Statewide Directory: Institutional Research Contacts at Independent Institutions ................................ 10 Collection Schedule ............................................................................................................................... 13 Kentucky Council on Postsecondary Education Comprehensive Guidelines Introduction .................... 15 Comprehensive Guidelines Changes Overview .................................................................................... 17 COLLECTIONS: GENERAL INSTRUCTIONS ............................................................................................. 21 Enrollment .............................................................................................................................................. 22 End-of-Term Credit ................................................................................................................................ 45 Transfer File ........................................................................................................................................... 51 Entrance Exam File ............................................................................................................................... 55 Student Financial Aid ............................................................................................................................. 62 Licensure & Certification Exams ............................................................................................................ 70 Estimated Credentials Conferred ...........................................................................................................73 Formal Credentials Conferred ............................................................................................................... 76 Summer Degrees .................................................................................................................................. 83 Degree Program Inventory .................................................................................................................... 86 Building & Room Record ....................................................................................................................... 89 Land Holding Record ............................................................................................................................. 95 Facilities Utilization................................................................................................................................ 98 Faculty & Staff Information ........................................................................................................................ 103 Finance ................................................................................................................................................ 105 Higher Education Research and Development Survey ........................................................................ 110 APPENDICES ............................................................................................................................................. 112 Appendix A: Terms and Definitions ..................................................................................................... 113 Appendix B: Kentucky’s 2016-21 Performance Metrics Technical Guide Operational Definitions ...... 137 Appendix C: KCTCS CIP Codes ......................................................................................................... 142 TABLES ...................................................................................................................................................... 146 Table 1: Institution Codes (State Supported) ...................................................................................... 147 Table 2: Ethnic Codes ......................................................................................................................... 148 Table 3: Residency State Codes ......................................................................................................... 150 Table 4-A: FIPS State Codes .............................................................................................................. 151 Table 4-B1: Foreign Countries & U.S. Territories Codes (Alphabetically by Country) ......................... 152 Table 4-B2: Foreign Countries & U.S. Territories Codes (Alpabetically by Code) ............................... 160 Table 5-A: FIPS Kentucky County Codes ........................................................................................... 168 Table 5-B: Out-of-State County Codes for Reciprocity ....................................................................... 169 Table 6: Primary Distance Learning Mode of Delivery ........................................................................ 173 Table 7: Classification Codes .............................................................................................................. 174 Table 8: Campus Codes ...................................................................................................................... 175 Table 9: Institution and State FICE Codes .......................................................................................... 180 Table 10: Course Level Codes ............................................................................................................ 188 Table 11: Class Duration Codes ......................................................................................................... 189 Table 13-A High School Codes ........................................................................................................... 190 Table 13-C: Closed High School Codes .............................................................................................. 195 Table 15: Level of Degree & Declared Major &