CITY AND COUNTY OF SWANSEA NOTICE OF MEETING You are invited to attend a Meeting of the AREA 1 DEVELOPMENT CONTROL COMMITTEE At: THE COUNCIL CHAMBER, Civic Centre, SWANSEA On: Tuesday 18th August 2009 Time: 2.00p.m. Members are asked to contact John Lock (Applications Manager) on 635731 or Fran Barnes on 635714 should they wish to have submitted plans and other images of any of the applications on this agenda to be available for display at the Committee meeting. AGENDA 1. Apologies for Absence. 2. Declaration of Interest To receive Disclosures of Personal and Prejudicial Interests from Members in accordance with the provisions of the Code of Conduct adopted by the City and County of Swansea. (NOTE: Members are requested to identify the Agenda Item /minute number/ planning application number and subject matter that their interest relates). 3. Minutes of the meeting of the Area 1 Development Control Committee held on 28th July and Site Visits held on 11th August 2009. 4. Morriston Hospital, Heol Maes Eglwys, Morriston, Swansea. FOR DECISION 5. Town and Country Planning - Planning Applications. (a) Items for deferral/withdrawal. (b) Requests for Site Visits. (c) Determination of Planning Applications. 6. Exclusion of the Public The Proper Officer has determined in preparing this report that paragraph 18 should apply. His view on the public interest test was that the authority’s statutory powers could be rendered ineffective or less effective were there to be advance knowledge of it’s intention/ the proper exercise of the Council’s statutory power could be prejudiced by public discussion or speculation on the matter to the detriment of the authority and the inhabitants of the area. On that basis he felt that the public interest in maintaining the exemption outweighs the public interest in disclosing the information. Members are asked to consider this factor when determining the public interest test, which they must decide when considering excluding the public from this part of the meeting. 7. Liberty Stadium Travel Plan. David M Daycock Head of Legal & Democratic Services 11.08.2009 Contact: Democratic Services 01792 636291 ACCESS TO INFORMATION LOCAL GOVERNMENT ACT 1972 (SECTION 100) (AS AMENDED) (NOTE: The documents and files used in the preparation of this Schedule of Planning Applications are identified in the ‘Background Information’ Section of each report. The Application files will be available in the committee room for half an hour before the start of the meeting, to enable Members to inspect the contents) Item No. 2 Disclosures of Personal Interest from Members To receive Disclosures of Personal Interest from Members in accordance with the provisions of the Code of Conduct adopted by the City and County of Swansea. You must disclose orally to the meeting the existence and nature of that interest. NOTE: You are requested to identify the Agenda Item / Minute No. / Planning Application No. and Subject Matter to which that interest relates and to enter all declared interests on the sheet provided for that purpose at the meeting. 1. If you have a Personal Interest as set out in Paragraph 10 of the Code, you MAY STAY, SPEAK AND VOTE unless it is also a Prejudicial Interest. 2. If you have a Personal Interest which is also a Prejudicial Interest as set out in Paragraph 12 of the Code, then subject to point 3 below, you MUST WITHDRAW from the meeting (unless you have obtained a dispensation from the Authority’s Standards Committee) 3. Where you have a Prejudicial Interest you may attend the meeting but only for the purpose of making representations, answering questions or giving evidence relating to the business, provided that the public are also allowed to attend the meeting for the same purpose, whether under a statutory right or otherwise. In such a case, you must withdraw from the meeting immediately after the period for making representations, answering questions, or giving evidence relating to the business has ended, and in any event before further consideration of the business begins, whether or not the public are allowed to remain in attendance for such consideration (Paragraph 14 of the Code). 4. Where you have agreement from the Monitoring Officer that the information relating to your Personal Interest is sensitive information, as set out in Paragraph 16 of the Code of Conduct, your obligation to disclose such information is replaced with an obligation to disclose the existence of a personal interest and to confirm that the Monitoring Officer has agreed that the nature of such personal interest is sensitive information. 5. If you are relying on a grant of a dispensation by the Standards Committee, you must, before the matter is under consideration: (i) disclose orally both the interest concerned and the existence of the dispensation; and (ii) before or immediately after the close of the meeting give written notification to the Authority containing - - details of the prejudicial interest; - details of the business to which the prejudicial interest relates; - details of, and the date on which, the dispensation was granted; and - your signature Z:\Committees\A Agenda Pack\Cttees\Area 2\2008-09\08jun24\02 - Disclosures of Personal Interest.doc CITY AND COUNTY OF SWANSEA MINUTES OF THE AREA 1 DEVELOPMENT CONTROL COMMITTEE HELD ON TUESDAY, 28TH JULY 2009 AT THE CIVIC CENTRE GUILDHALL AT 2.00 P.M. PRESENT: Councillor A R A Clement (Chairman) presided Councillor(s): Councillor(s): Councillor(s): C R Doyle A Lloyd I M Richard J Evans P N May G Phillips M J Hedges J T Miles R L Smith D T Howells J Newbury R C Stewart D H James H M Morris D G Sullivan M R Jones B G Owen C Thomas M H Jones Non-voting Members: Councillor(s): Councillor(s): J E Burtonshaw P B Smith 29. APOLOGIES Apologies for absence were received from Councillors V N Abbott, W J F Davies, R Francis-Davies, M E Gibbs, J B Hague, W E A Jones, E T Kirchner, R D Lewis, D Phillips, S J Rice, D A Robinson, R J Stanton, J M Thomas, L G Thomas and J Woodman. 30. DECLARATIONS OF INTEREST In accordance with the provisions of the Code of Conduct adopted by the City and County of Swansea, no interests were declared. 31. MINUTES RESOLVED that the minutes of the Area 1 Development Control Committee held on 7th July 2009 and the Minutes of the Site Visits held on 21st July were agreed as a correct record. Minutes of the Area 1 Development Control Committee (28.07.09) Cont’d 32. ITEMS FOR DEFERRAL RESOLVED that the undermentioned planning applications BE DEFERRED for the reasons shown: (Item 2) Application No. 2009/0654 Detached dwelling (amendment to planning permission 2008/0277 granted 10th October, 2008) at land adjacent to Bolgoed Road, Pontardawe, Swansea. (NOTE: The reason given for deferment was to address further information within the report). 33. ITEMS DEFERRED FOR SITE VISITS (Item 4) Application No. 2009/0769 Detached garage/store at 63 Bwllfa Road, Ynystawe, Swansea. (NOTE: The reason for the site visit was to consider highway conditions along Bwllfa Road and at the application site). (Item 3) Application No. 2009/0674 Conversion of property into two self contained flats with fenestration alterations at 26 Ernald Place, Uplands, Swansea. (NOTE: The reason for the site visit was to assess car parking standards and refuse storage arrangements in accordance with Policy HC6. 34. SCHEDULE OF PLANNING APPLICATIONS UNDER THE TOWN AND COUNTRY PLANNING ACT 1990 The Head of Planning Services submitted a schedule of outline applications, reserved matters and planning applications. Amendments to this schedule were reported and are indicated below by (#). Minutes of the Area 1 Development Control Committee (28.07.09) Cont’d RESOLVED that: (1) the undermentioned planning applications BE APPROVED subject to the conditions in the report and/or indicated below: # (Item 1) Application No. 2009/0605 Change of use from drive through car wash to car and van sales and hire at former car wash, Neath Road, Hafod, Swansea. (NOTE: Description amended to read ‘retention of change of use’). 35. PUBLIC ART AND PUBLIC REALM WORKS MERIDIAN QUAY, MARITIME QUARTER, MARITIME QUARTER The Head of Planning Services reported on the request from the developer that the sum of £50.000 agreed for public art in the area be waived by the Authority in lieu of the additional works carried out in the development. He referred to the site visit undertaken by Members of the Committee and outlined the additional public realm works that had been undertaken by the developer. The additional financial expenditure incurred by the developer was outlined. RESOLVED that the request from the developer be refused . 36. EXCLUSION OF THE PUBLIC The Committee was requested to exclude the public from the meeting during consideration of the following item on the grounds that it involved the likely disclosure of exempt information as set out in paragraph 18 of Part 4 of Schedule 12A of the Local Government (Access to Information) (Variation) (Wales) Order 2007. The Public Interest Test, the Proper Officer (the Monitoring Officer) has determined in preparing this report that paragraph 18 should apply. His view on the public interest test is in relation to paragraph 18 that the Authority’s statutory powers could be rendered ineffective or less effective where there is to be advanced knowledge of its intention/the exercise of the Council’s statutory power could prejudice by public discussion or speculation on the matter to the detriment of the Authority and the inhabitation of its area. On that basis he felt that the Minutes of the Area 1 Development Control Committee (28.07.09) Cont’d public interest in maintaining the exemption outweighed the public interest in disclosing the information.