CENTRAi/"X CHRON UNITED NATIONS NATIONS UNIES S, N.r. IOO17 EXECUTIVE OFFICE OF THE SECRETARY-GENERAL CABINET DU SECRETAIRE GENERAL REFERENCE: 11 April 2000 Dear I would like to thank you for your letter of 2 March, enclosing the " Strategy and Program" for the University for Peace. The partnerships and initiatives that have been proposed have the potential to make a significant contribution to the revitalization of the University for Peace. It is gratifying to know that the response has already been positive. As you are aware, these efforts have the support of the Secretary-General I am grateful to you for sharing your thinking at this stage and look forward to discussing these plans with you in more detail. Yours sincerely, Mr. Maurice Strong Rector University for Peace Ciudad Colon UNITED NATIONS UNIVERSIDAD PARA LA PAZ UNIVERSITY FOR PEACE CREATED BY U.N. GENERALASSEMBLY, RES. / 35 / 55. DEC. 5. 1980 President of the Council February 17,2000 MFS-060-00 Mr. S. Iqbal Riza Chef de Cabinet Executive Office of the Secretary General United Nations New York Dear Iqbal: I finally received tbejnputs of our Council members jyhich have enabled us to complete the documentation of our Strategy of revitalising the University for Peace and our plans for developing and implementing it. I am now enclosing an Executive'Suinmary along with a package of the more detailed documents on which this is: Based. I am pleased to say that I am getting some encouraging responses on our efforts to develop partnerships with universities and institutions along the way and potential sources of support. I look forward to-the opportunity ,pf discussing our plans and activities with you in the near future,. In the meantime I do hope that the New Year and the New Millennium has started well for you and that all your hopes and aspirations for it will be fulfilled. Best personal regards. Yours sincerely, Maurice Strong Rector ,0 "Si vis pacem, para pacem" Tels.: (506) 249-2980 - 249-1513 / Apartado 138 - 6100 Ciudad Colon, Costa Rica, C.A. / Fax: (506) 249-2970 E-mail: [email protected] UNITED NATIONS UNIVERSITY FOR PEA President of the Council February 17, 2000 MFS-059-00 0 ILLU. Ms. Louise Frechette Deputy Secretary-General MAR 14 aw m United Nations New York Dear Louise: I really haven't had much of an oppojtunity to reportjo you on our efforts to help revitalize the University foTTPeiiE^ I had been looking forward to seeing you in Tokyo at the UN University Symposium but in the final analysis, I was not able to make it. In the meantime, I am enclosing the Executive Summary of the Strategy and Progjamjapprovgd by our Council to guIdlTus in the process of revitalizmg'The UruversitylHdlievelopments which we are nowmiderFaking as well as a package of the more detailed background documents on which this summary is based. I wouldn't expect you to read all of this, but it will give you an up to date dossier on the University for Peace and I hope we can meet soon as I would very much welcome your advice and guidance. ~" ~"~~ »-«->=—-• — ._„«....~,._.....», ..„,,.. ,...,,..,^; f Meanwhile, I do hope that the New Year and the New Millennium have started well for you and that all your best hopes and aspirations for it will be fulfilled. Best personal regards. Yours sincerely, \ / ^ rn Maurice F. Strong Rector "Si vis pacem, para pacem" Tels.: (506) 249-2980 - 249-1513 / Apartado 138 - 6100 Ciudad Colon, Costa Rica, C.A. / Fax: (506) 249-2970 E-mail: [email protected] PD/3.3 14th February 2000 Budget for the University for Peace for the Preparatory Year 2000 This Note with its Annexes provides information on the Core Budget, the Programme Budget and the Capital Budget for UPEACE for the Year 2000. It sets out the basis for the projected financial requirements of UPEACE for the year 2000, summarized as follows: Projected Financial Requirements for 2000 1. Core Budget (for ongoing programs) $ 4,126,000 2. Programme Development Budget $ 8,050,000 Minimum (1) $4,150,000 3. Capital Budget (3 years 2000-2002) $15,500,000 Minimum (1) for 2000 $3,300,000 1. Core Budget 1. Administration- The University for Peace, has been functioning since its establishment by the General Assembly in 1980, without normally acceptable administrative procedures, personnel policies or salary scale. Rectifying this situation has been the most immediate priority for the new administration and significant progress has been made in professionalizing University policies and procedures. 2. Staffing and Salaries- The overall staff structure and total salary estimates for 2000 are set out in Annex 1. With effect from 1st January 2000, all staff have been placed under contract and covered for accident insurance . A new salary scale will be established based on the standards of IUCN (The World Conservation Union) but taking into account the particular requirements of UPEACE. The salary scales of IUCN have been used as a guide but, in most cases, the salaries will be much below those of the United Nations and other international organizations and less than that of IUCN, an organisation which has both governments and NGO's as members. The salary scale for international staff has to be higher than for local staff in order to attract qualified staff under competitive conditions. Note 1: "Minimum" implies the minimum estimated financial requirements to proceed with the programme activities and the development of UPEACE as outlined in the Strategy. 3. Travel: The travel cost of $250,000 is mainly for the Rector's office including his special advisers. Considering the extensive travel to be undertaken to establish partnerships and obtain funding, this amount is less than it might otherwise be, mainly because most of the Rector's travel costs are covered from other sources and he receives no remuneration. 4. Consultants: At present, the University for Peace has very few staff with wide international experience. Engaging professional personnel as short-term consultants is the only way to bring to UPEACE the talent and skills required during the preparatory phase. The expected expenditure for this is about $600,000. 5. Meetings: In addition to the annual meeting of the UPEACE Council in the year 2000, there will be at least two meetings of the Executive Committee to provide direction and guidance on follow-up activities and on issues of an urgent nature. 6. Equipment: At present, UPEACE does not have a PBX telephone exchange which can handle more than 8 lines. A modern communications system based on fiber-optic cables is in the process of being agreed and installed. Also included in this budget line are new computers and a very good Internet service. 7. Refurbishing of Buildings: The buildings require upgrading The water and drainage systems must be renewed and new three phase electrical wiring is needed, (this has just been provided free of charge by the National Company for Power and Electricity, including three new transformers.) Wiring is also required to accommodate a 100 Mbps Ethernet network. Some major repairs are necessary: the buildings have not been properly maintained for a number of years. 8. When funds become available, it is proposed to undertake major additional work, such as a new parking area, an expanded cafeteria, a new multi-level auditorium with the capacity for 200 persons with simultaneous interpretation equipment, a new lecture room building and other facilities and amenities. 9. The proposed UPEACE core budget for the Year 2000 is set out in Annex 2. 2. Programme Budget 10. The Programme Budget estimates set out in Annex 3 are necessarily of an indicative nature. They will be refined and elaborated during the programme development process. The actual figures will vary, depending on in-kind support from and arrangements with partners. 3. Capital Budget. 11. The estimates of capital expenditure set out in Annex 4 are preliminary only, particularly in respect of the larger amounts for which more detailed estimates will be developed during the preparatory phase. The estimates relate to the three year preparatory and development phases, 2000-2002. While some of the costs required to meet immediate needs will be incurred during the year 2000, the major part of the projected capital expenditures will extend over a longer period. Upaz-hudget3.020 Annex 2 PD/3/3 14th February 2000 Proposed UPEACE Core Budget for the Year 2000 (For ongoing programs) $US Salaries and Benefits 2,261,000 Travel, excluding project-related travel 250,000 Consultants, short-term faculty and experts 600,000 Annual Council and Executive Committee meetings 200,000 Translation, printing and stationery 125,000 Communications 220,000 Legal and audit fees 75,000 Miscellaneous, including rental 25,000 Equipment, including new telephone PBX 60,000 Maintenance of buildings, monuments, equipment and vehicles 200,000 Minor repairs to buildings, to meet immediate requirements 110,000 TOTAL, CORE BUDGET 4,126,000 Annex 3 PD/3.3 14th February 2000 Proposed UPEACE Programme Development Budget for the Year 2000 The estimates set out below are necessarily of an indicative nature. They will be refined and elaborated during the programme development process. The actual figures will vary, depending on in-kind support from and arrangements with partners. $US Minimum* 1. Programme Development Office (Geneva) Staff costs including benefits: Executive Director 150,000 Senior Programme Officer 100,000 Support Staff 80,000 Travel 170,000 Communication etc. 150,000 Total 650,000 650,000 2.a Current Activities at UPEACE. .1 The International Documentation and Information Center 500,000 200,000 2.b Activities Closely Related to UPEACE. .1 The World Research and Information Center for Peace 200,000 100,000 .2 The Gandhi Center for Communications 250,000 100,000 .3 Radio for Peace International, separately funded.