BREAMORE PARISH COUNCIL Clerk to the Council: Victoria Eden 24 Lyster Road, Fordingbridge, Hampshire SP6 1QY Tel: 01425 655707 Email: [email protected] Website: www.breamore.gov.uk Minutes of the Meeting of BREAMORE PARISH COUNCIL th Held in Hulse Hall on Monday 4 December 2017 at 7.30pm 1. PRESENT: Cllr Lynne Aggas in the Chair, Cllrs Peter Turner (arrived at 7.32pm), Paul Harling and Hilary Bowen with Vicky Eden (Clerk), County/District Cllr Edward Heron (arrived at 7.32pm and left at 8.30pm) and Dennis White (arrived at 7.48pm and left at 7.52pm) in attendance. 2. APOLOGIES : Received from Cllrs Michael Hulse, Simon Cain and Stefanie Lynne Heyck. 3. DECLARATIONS OF INTEREST : Cllr Harling in relation to EN/17/0405 Old Forge Cottage, Salisbury Road, SP6 2EA 4. MINUTES of the meetings held on 2nd October 2017 and 16 th October 2017, It was proposed and seconded and, following an unanimous vote, therefore RESOLVED that the minutes of the meetings held on 2nd October 2017 and 16 th October 2017 be signed as a true record. The Chairman then moved forward an item on the agenda to bring an item of correspondence to the members’ attention. 5. CORRESPONDENCE: The Chairman read out a letter of resignation from Parish Councillor Stefanie Lynne Heyck and this was accepted by the Parish Council. The members wished to record their thanks to Cllr Lynne Heyck for all her work as both vice chairman and parish councillor. The Clerk will now contact NFDC to begin the process for filling a casual vacancy. Responsibilities previously undertaken by Cllr Lynne Heyck were then considered and it was agreed to look to appoint a vice chairman at the next annual parish council meeting in 2018. A new bank signatory to be considered at a future meeting. 6. MATTERS ARISING: a. Parish Council Stationery : Letter template presented to and accepted by the council b. Signage on Marsh : Wording approved by the Breamore estate and signage now on order. c. Transparency Fund Application - £900 received on 27 th October 2017 and Clerk to purchase suitable IT equipment d. Parish Council Email Addresses – Migration date for HCC emails to Office 365 to take place 9/19 December 2017 and following this date, it is hoped that gov.uk email addresses can be set up for each parish councillor. e. Pensions Regulator: The Clerk advised that the staging date for Breamore Parish Council is 1st February 2018 and will advise members when action is required. 7. PUBLIC PARTICIPATION: Retiring Hulse Hall Chairman’s Report – Dennis White gave a short report prior to standing down as Chairman. Unfortunately the new incumbent chairman would no longer be taking over and had stepped down from the committee. A secretary and treasurer are in place for 2018 but the search for a chairman would be revisited at the January meeting of Hulse Hall Committee. Dennis advised that over the previous five years much has been achieved with a strong committee being in place, improved finances and increased bookings. The parish council was thanked for all its support. However there had been some recent email exchanges, resulting with some members considering their places on the Hulse Hall committee and future actions will have a bearing on decisions to be made. Cllr Turner’s resignation was verbally accepted and Dennis advised his personal sadness that this was not the handover that he would have liked. Page 1 of 10 Cllr Aggas thanked Dennis White for his report and for all his work as Chairman of Hulse Hall Committee. 8. REPORT BY COUNTY COUNCILLOR: County Cllr Heron gave a further update in relation to the Hampshire County Council (HCC) budget considerations for the financial years 2019-2020 and 2020-2021. The following areas are currently being researched to see if they can be more cost effective: community transport, school crossing patrols and recycling centres. There are no plans for any library closures at the present time although the situation will continue to be monitored. Social care remains a major concern and communities are being encouraged to initiate action where they can. The new highways contractor is currently working through the backlog of concerns reported. At the present time, it was also confirmed that HCC is not looking for parish councils to contribute to the parish lengthsman scheme, although this may be reviewed in the future. 9. PLANNING MATTERS: a. Planning Applications Received: No new applications were received for consideration at this meeting although the Clerk is to chase when she will be formally notified of cases that are currently reflected online, including a retrospective planning application that is in progress following an enforcement investigation. These matters will be added to the agenda of the January meeting. b. Tree Apps : i. CONS/17/1069 - North Street Farm, North Street, SP6 2DG - Prune 1 x Eucaltyptus tree; Prune 1 x Bay tree; Prune 2 x Silver Birch trees; Prune 2 x Oak trees – Comments deadline – 05.12.2017 ii. CONS/17/1123 - Capscore Cottage, The Marsh, Breamore, SP6 2EF - Fell 4 x Cypress trees, Fell 1 x Conifer tree, Fell 1 x group of Conifer trees, Prune 1 x group of mixed species trees to form hedge – Comments deadline - 18.12.2017; iii. CONS/17/1128 - Breamore House, Upper Street, Breamore, SP6 2DF - Fell 1 x Eucalyptus tree – Comments deadline 19.12.2017; iv. CONS/17/1129 - Breamore Church Of England Primary School, The Marsh, Breamore, SP6 2EF - Prune 2 x Crack Willow trees – Comments deadline 19.12.2017 v. CONS/17/1147 - Merryfields, Salisbury Road, Breamore, Fordingbridge, SP6 2EA - Prune 3 x Cypress trees - Comments deadline 26.12.2017 After a short discussion, the members agreed that to leave decisions to the tree officer in relation to these applications. c. Other Planning Matters and Decisions : EN/17/0405 Old Forge Cottage, Salisbury Road, SP6 2EA – This is ongoing and will be added to the next agenda (as above) Should villagers have concerns about possible breaches of planning control within the village, they should report their concerns online to NFDC: http://www.newforest.gov.uk/article/13705/Enforcement 10. ROADS AND DITCHES: Clerk has had a meeting with Bob Brown, Hampshire Highways and reported the following concerns. • Obstruction of A338 Designated Highway Running from slip road between The Old Pine Shop & Priory View - HCC is in the process of writing to the relevant residents about the chimney pots outside Kilford House and Old Forge Cottage. Highways also confirmed that the homeowner has been contacted in relation to the logs on the verge by Roberts Cottage on Pound Hill. Page 2 of 10 • The protective post adjacent to Breamore Bridge has been knocked over again. It has been loosely reinstalled - but it will go again as it currently stands. • The cutting of verges/vegetation along the main road is the County Council’s responsibility although different parts may be cut at varying times throughout the year (depending whether annual cuts, sight lines or RVEI). Any concerns in relation to visibility/safety should be reported online as and when necessary. • The verges near the bus stops leading out of Breamore will be monitored regularly (as an A road, this is checked once a month) so that visibility is good for motorists. HCC has written to homeowner near the bus stop by the Old Stores to highlight that vegetation must be cut back and not just trimmed. • HCC will flail down the road to Breamore from Woodgreen (cattle grid to iron bridge) and from The Old Diary Cottage towards Fordingbridge to improve both pedestrian walking and motorist visibility. This was highlighted as a major concern as it was agreed that certain sections had not been maintained by the county council and, as a result, motorists visibility is reduced and pedestrians are vulnerable. At present, it has been noted that vegetation is currently dying back. • Some potholes have been reported on the road leading up to Breamore church. • The bend on Steeple Lane is to be monitored. • Topps Lane farm entrance is to be monitored as there may be future problems. • Some flooding is occurring in Flood Street and it has been noted that it is the adjacent landowners responsibility to undertake ditch works. HCC have advised that a letter will be sent to the landowner. The Clerk has also reported the issue of double lines (to stop overtaking) into the village and the damaged chevrons near the Chardfords. Parishioners are reminded to report any concerns in relation to Highways online via the HCC website at http://www3.hants.gov.uk/roadproblems or contact Clerk. 11. HEDGES AND FOOTPATHS: a) Concern in relation to ponies in field – Correspondence received advising that some horses appeared aggressive near a public right of way. Resident informally advised to contact landowner directly although the matter may also be reported online (see address below) and to Waymark. b) Cutting lists – It was considered that the paths on the current list should remain on the Cutting List schedule for 2018. Clerk to advise HCC by 1st February 2018 deadline. Parishioners are reminded to report any concerns in relation to Rights of Ways online via the HCC website at https://www.hants.gov.uk/landplanningandenvironment/rightsofway/reportaproblem or contact Clerk. 12. PARISH LENGTHSMAN –Cllr Aggas provided an update following the Parish Lengthsman’s last visit to the village on 20 th November 2017, although it was noted that she had not been contacted directly on the day. Tasks undertaken included: trimming of vegetation on footpaths; checking culverts; litter picking; cutting back encroaching grass on footpaths and the investigation in relation to cutting out slots from areas where water is not draining away (i.e.