Legislativeof Prince AssemblyEdward Island 2008 ANNUAL REPORT March 31, 2009 Dear Members of the Legislative Assembly, It is my pleasure to submit the Annual Report of the Legislative Assembly of Prince Edward Island and the PEI Branch of the Commonwealth Parliamentary Association for the period January 1, 2008—December 31, 2008. I wish to acknowledge and thank all staff of the Legislative Assembly for the important work they do in supporting the exercise of parliamentary democracy on Prince Edward Island. 2 March 30, 2009 Honourable Kathleen Casey, MLA Speaker of the Legislative Assembly Province House Charlottetown Dear Madam Speaker, I have the pleasure of presenting the 7th Annual Report of the Legislative Assembly of Prince Edward Island and the Prince Edward Island Branch of the Commonwealth Parliamentary Association. This report will highlight the various activities of the Office of the Clerk and Office of the Legislative Assembly for the Period January 1, 2008-December 31, 2008. 3 Table of Contents PART I ‐ Management: Legislative Assembly Administration Office of the Legislative Assembly............................................. 6 Standing Committee on Legislative Management..................... 7 Office of the Clerk ..................................................................... 9 PART 2 ‐ Responsible Government Report on House Activity......................................................... 13 Budget of the Legislative Assembly......................................... 15 PART 3 ‐ Behind the Scenes: Reports from House Offices Finance & Human Resources................................................... 18 Audio/Visual Services.............................................................. 20 Legislative Committees............................................................ 21 Hansard ................................................................................... 35 Legislative Library.................................................................... 38 Research Service...................................................................... 40 Sergeant‐At‐Arms .................................................................... 42 Sessional Administration Office............................................... 45 Indemnities and Allowanced Commission............................... 46 Commonwealth Parliamentary Association ............................ 47 Prince Edward Island Branch of the Commonwealth Parliamentary Association.............................................. 48 Assemblé Parlementaire de la Francophonie .......................... 50 Sixth Annual Report of the Legislative Assembly of Prince Edward Island 4 Part 1 - Management LEGISLATIVE ASSEMBLY ADMINISTRATION 2008 Annual Report of the Legislative Assembly of Prince Edward Island Office of the Legislative Assembly The OLA has access to a wide range of staff and The Office of the Legislative Assembly (OLA) provides the resources that help administrative and procedural support Members need to support the activities carry out their duties as elected officials. The OLA functions of the House and provide as an impartial authority responsible for the administration services to the public: administrators, lawyers, of the Legislative Assembly. security, researchers, computer technicians, The Standing Committee on Legislative Management, and maintenance chaired by the Speaker and composed of Members of the personnel. House, governs the OLA and ensures an “arm’s length” relationship is maintained between the operation of the House and the operation of the Executive. Below is an unofficial organizational chart of the Office of the Legislative Assembly. SPEAKER STANDING COMMITTEE ON LEGISLATIVE MANAGEMENT CLERK FINANCE & AUDIO/VISUAL LIBRARY/ SERGEANT‐ SESSIONAL COMMITTEES HANSARD HUMAN RESOURCES SERVICES RESEARCH AT‐ARMS ADMINISTRATION 2008 Annual Report of the Legislative Assembly of Prince Edward Island 6 Standing Committee on Legislative Management Chaired by the Speaker, the Committee oversees The Standing Committee on Legislative Management, the administration of the pursuant to the Rules of the Legislative Assembly, is House. Membership in comprised of the Speaker (as Chair), the Leader of the the Committee is set out Official Opposition (or designate), Leader of the Third Party in the Rules of the Legislative Assembly, (or designate), Government House Leader (or designate), which states that the Government Caucus Chair (or designate), Opposition Caucus Leader of the Official Chair (or designate) and the Deputy Speaker. Opposition, Leader of the Third Party, Government House Leader, The Committee is charged with matters as follows: Government Caucus Chair, Opposition Caucus (a) policies for the administration of the Legislative Chair, and the Deputy Assembly, Speaker, or designates for any, sit as members. (b) the provision of security, facilities, and services, including allocation to party caucuses and individual Members, (c) the appointment, supervision, and management of the staff of the Legislative Assembly, other than the staff of party caucus offices and the Office of the Leader of the Opposition. (d) review of estimates of expenditure for the Legislative Assembly, including the forecasts and analysis of expenditures and financial commitments of the Assembly, (e) other matters necessary for the efficient and effective operation and management of the Legislative Assembly. During 2008, the Committee was active in dealing with such matters as staffing, budget for the Legislative Assembly, management of Province House and Queens Square, operation of the offices of the officers of the Legislative 2008 Annual Report of the Legislative Assembly of Prince Edward Island 7 Standing Committee on Legislative Management Assembly and many other administrative matters, issues and initiatives respecting the operations of the House. Specifically, some of the matters considered by the Committee include; • Planning and base budget for the Legislative Assembly for 2008/2009 • Recommended appointment of Ms. Judy Haldemann as Information and Privacy Commissioner (Acting) • Official opening of the Legislative Assembly Research Library • Staffing and personnel issues in Elections PEI • Support for the Assemblée Parlementaire de la Francophonie (Note: Melissa Keefe, Assembly Committee Clerk, appointed as Section Secretary (vice Ricky Hitchcock on leave)) The Committee provides security, facilities, and services for party caucuses and Members, appoints staff, and oversees the budget of the Legislative Assembly. 2008 Annual Report of the Legislative Assembly of Prince Edward Island 8 Office of the Clerk CLERK OF THE Sincere appreciation is offered to all of those in the LEGISLATIVE ASSEMBLY Government Service who contribute so substantially to the Charles H. MacKay operation and support of the Legislative Assembly of Prince ASSISTANT CLERK OF THE Edward Island. Without the services of these dedicated LEGISLATIVE ASSEMBLY public servants, the Office of the Assembly would not be in a Marian Johnston position to deliver the programming and level of support to members as presently provided. In particular, special thanks are extended to: • Audio Visual Services (Provincial Treasury) • Fiscal Management (Provincial Treasury) • Queen’s Printer (Provincial Treasury) • Financial Information System support • Information Technology Shared Services • Department of Transportation and Public Works (especially building maintenance) • Provincial Archives Special Projects Jim MacNutt, Q.C., with the full support of the Office of the Legislative Assembly, will publish a book on the architectural history of Legislative Assembly buildings in the Maritime As the chief permanent Provinces. The PEI Legislative Assembly looks forward to officer of the Legislative using the publication to enhance interpretive services at Assembly, the Clerk aides the Speaker in Province House, particularly as it relates to the early colonial providing administrative and legislative history of Prince Edward Island. support to Members, and advises the Speaker and all Members on parliamentary Activities procedure, helping ensure the proper execution of House 2008 was a busy year for the Office of the Clerk as there rules and practices. were many new and ongoing projects to administer in 2008 Annual Report of the Legislative Assembly of Prince Edward Island 9 Office of the Clerk The Clerk maintains official records of the different offices of the Legislative Assembly. Upon business of the House, completion, these projects will ensure the Legislative and is the custodian of Assembly and its staff can perform their duties in an up‐to‐ the House’s date, progressive work environment. Some of the projects parliamentary papers. under way or completed in the last year include: The Clerk and Assistant Clerk are present at • the re‐establishment of the Legislative Library. The each sitting of the official re‐opening was held on May 22, 2008 (see the House, seated at a table in front of the Speaker. Legislative Library & Research Service Report on pages 37 and 39 respectively) • establishment of the first parliamentary calendar in Prince Edward Island’s history • ongoing revision of the annotations of the Rules of the Legislative Assembly for clarity and accessibility regarding the operational practices of the House • continued discussions with Parks Canada on the capital expenditures required for ongoing maintenance of Province House, as governed by the Memorandum of Agreement between the Province and Parks Canada