September 22, 2016 BOARD OF TRUSTEES ROUDEBUSH HALL ROOM 212 OXFORD, OHIO 45056 (513) 529-6225 MAIN (513) 529-3911 FAX WWW.MIAMIOH.EDU Miami University September 2016 Meetings of the Board of Trustees Oxford, Ohio SCHEDULE OF TRUSTEE MEETINGS AND CAMPUS ACTIVITIES (times are approximate) Thursday, September 22, 2016 8:00 a.m. Academic and Student Affairs Committee 320 King Library Per separately distributed agenda 12:00 p.m. Optional Lunch Lewis Place 1:30 p.m. Finance and Audit Committee Roudebush 104 Per separately distributed agenda Friday, September 23, 2016 8:00 a.m. Optional Breakfast Marcum 158 9:00 a.m. Board of Trustees Meeting Marcum 180-6 Per attached agenda 11:00 p.m. Executive Session with working lunch Marcum 180-6 1:00 p.m. Adjourn Overall Page 1 of 100 September 22, 2016 BOARD OF TRUSTEES ROUDEBUSH HALL ROOM 212 OXFORD, OHIO 45056 (513) 529-6225 MAIN (513) 529-3911 FAX WWW.MIAMIOH.EDU Agenda for the Meeting of the MIAMI UNIVERSITY BOARD OF TRU STEES Miami University, Oxford Ohio Marcum Center, Room 180-6 9:00am Friday, September 23, 2016 Call the Meeting to Order and Roll Call – Chair, Mr. David Budig Public Business Session: Comments from the Public (if requested) Approval of Prior Meeting Minutes (final attachment to this agenda) Consent Calendar, Attachment A Changes to the Board of Trustees Regulations (3 resolutions) Designation of Emerita/Emeritus Campus Naming Conferral of Degrees Allocation of Unrestricted Funds Comments by the Chair - Mr. David Budig Reports President’s Report – Dr. Greg Crawford Report of the Chair of University Senate Executive Committee - Dr. Drew Reffett, Attachment B Report of the Student Body President - Ms. Maggie Reilley Provost’s Report Reports, Ordinances and Resolutions Academic and Student Affairs Committee Report – Mr. Robert Shroder Resolutions - Provost Callahan, Attachment C Department Name Change Finance and Audit Committee Report - Mr. Mark Ridenour Ordinances & Resolutions – Sr. Vice President David Creamer, Attachment D Resolution – Intent to Issue Bonds Resolution – Authorization to Issue bonds Resolution – Authorization to Seek OBOR Approval Resolution – Quasi-Endowment, CAS Law Center Resolution – Quasi-Endowment, Student Affairs Student Trustee Reports, Attachment E Other Business Appointment of the Nominating Committee Written reports and other material Advancement Update, Attachment F Prior Meeting Minutes, Attachment G Adjourn to Executive Session: Matters Required to be Kept Confidential by Law – Trade Secrets Consult with Counsel, Pending Litigation Personnel Matters, Compensation of a Public Employee Return to Public Business Session Other Business (if required) Adjournment Overall Page 2 of 100 Attachment A Consent Calendar September 22, 2016 BOARD OF TRUSTEES ROUDEBUSH HALL ROOM 212 OXFORD, OHIO 45056 (513) 529-6225 MAIN (513) 529-3911 FAX WWW.MIAMIOH.EDU September 23, 2016 Consent Calendar RESOLUTION R2017-xx WHEREAS: Resolution R99-49 addresses Guidelines for the Board Officer Nomination Process; and WHEREAS: Resolution R99-49 also draws guidance from the Board of Trustees Regulations, regarding Committee appointments; and WHEREAS: Board officer nominations and committee appointments are to be consolidated into a single document. NOW, THEREFORE, BE IT RESOLVED: that the Board of Trustees approves changes to the Board of Trustee Regulations, Article II, Sections 7, 13, 14 and 15, as stated in this resolution; and BE IT FURTHER RESOLVED: that this resolution supersedes Board of Trustees Resolution R99-49. ARTICLE II: MEETINGS AND ORGANIZATION OF THE BOARD OF TRUSTEES Section 7. Election of Officers. At the annual meeting in September of each year, the Chair shall appoint a nominating committee of three Trustees. The committee will be charged with proposing a slate of the following officers, selected from the voting members of the Board: a Chair, a Vice Chair, a Secretary of the Board, and a Treasurer of the Board. At the annual meeting in December of each year, the Board shall consider the proposed slate and elect from voting members of the Board the following officers: a Chair, a Vice Chair, a Secretary of the Board, and a Treasurer of the Board. These officers shall hold their respective office from January 1 through December 31 of the year succeeding their election and until their respective successors shall be elected, so long as they shall continue to be trustees. Overall Page 3 of 100 Attachment Page 1 of 11 Attachment A Consent Calendar September 22, 2016 Section 13. Finance and Audit Committee. The Finance and Audit Committee serves in an oversight capacity for financial and administrative operations of the University as delegated by the Board of Trustees in the Finance and Audit Committee Charter as approved by the Board. Specifically, the Finance and Audit Committee provides oversight responsibilities for the University’s long-term financial plans; the University’s financial reporting, internal controls and the independent audit; the general University budget; capital expenditures for facilities and property; investment policies and results; internal audit activities; processes for monitoring compliance with University policies and state and federal laws; and the University’s risk assessment process. It is the responsibility of the Finance and Audit Committee to review and recommend to the full Board of Trustees ordinances, resolutions, and other related items proposed by the administrative staff. The Committee serves as the Investment Committee required by Ohio Revised Code Section 3345.05. The At the annual meeting in December of each year, the Chair of the Board shall appoint the members and Chair of the Finance and Audit Committee, to serve from January 1 to December 31 of the succeeding calendar year. The principal liaison to the Finance and Audit Committee is the Senior Vice President for Finance and Business Services. Additional staff members will be called upon as needed for specific reports to the Committee. Section 14. Academic and Student Affairs Committee. The Academic and Student Affairs Committee serves in an oversight capacity and shall consider and make recommendations to the Board on academic, student affairs, and enrollment management and student success initiatives and plans of the University Specifically, the Academic and Student Affairs Committee provides oversight responsibilities for the University’s long-term academic plans; the University’s strategic enrollment plans; the University’s retention and graduation rate plans and goals; the University’s research activities; the University’s role in the University System of Ohio; student life; and campus safety and student life risk management. The At the annual meeting in December of each year, the Chair of the Board shall appoint the members and Chair of the Academic and Student Affairs Committee, to serve from January 1 to December 31 of the succeeding calendar year. The principal liaisons to the Academic and Student Affairs Committee are the Provost and Executive Vice President for Academic Affairs, the Vice President for Student Affairs, and the Vice President for Enrollment Management and Student Success. Additional staff members will be called upon as needed for specific reports to the Committee. Overall Page 4 of 100 Attachment Page 2 of 11 Attachment A Consent Calendar September 22, 2016 Section 15. Foundation Board. The At the annual meeting in December of each year, the Chair of the Board of Trustees orshall appoint a member of the Board of Trustees appointed by(normally the Chair of the board of Trustees) , and a second Trustee appointed by the Board of Trustees shall to serve as appointed Directors to the Miami University Foundation Board of Directors, from January 1 to December 31 of the succeeding calendar year. Amendments to the Articles of the Foundation Code of Regulations which provide for the selection of Directors and defining Members require approval and consent of the Board of Trustees given by the affirmative vote of 2/3 of all voting Trustees. Overall Page 5 of 100 Attachment Page 3 of 11 Attachment A Consent Calendar September 22, 2016 BOARD OF TRUSTEES ROUDEBUSH HALL ROOM 212 OXFORD, OHIO 45056 (513) 529-6225 MAIN (513) 529-3911 FAX WWW.MIAMIOH.EDU September 23, 2016 Consent Calendar RESOLUTION R2017-xx WHEREAS: Resolution R2001-31 addresses the composition and appointment of the Committee on Naming of Campus Facilities and provides guidelines for the naming of buildings, facilities, and programs of Miami University; and WHEREAS: The Board of Trustees Regulations also addresses the Committee on Naming of Campus facilities; and WHEREAS: Guidelines regarding the Committee on Naming of Campus Facilities and for the naming of buildings, facilities, and programs of Miami University are to be consolidated into a single document. NOW, THEREFORE, BE IT RESOLVED: that the Board of Trustees approves changes to the Board of Trustee Regulations, Article II, Section 12, as stated in this resolution; and BE IT FURTHER RESOLVED: that this resolution supersedes Board of Trustees Resolution R2001-31. ARTICLE II: MEETINGS AND ORGANIZATION OF THE BOARD OF TRUSTEES Section 12. Committee for Naming of Campus Facilities. The Committee for Naming of Campus Facilities is established as an advisory committee to the Board. The and Vice President for University Advancement, who shall serve as Chair of the Committee, and . The Chair of the Board shall appoint the members of the Committee. The Committee shall be comprised of three members of the faculty and staff,