WEST MILFORD TOWNSHIP BOARD OF EDUCATION 46 Highlander Drive West Milford, NJ 07480 (973) 697-1700 www.wmtps.org BOARD OF EDUCATION MINUTES WORKSHOP/REGULAR MEETING AUGUST 23, 2011 Mr. David Richards, Board President, called to order the Workshop/Regular Meeting of the Board of Education at 7:30 p.m. on August 23, 2011, which was held in the Westbrook School Media Center. He asked for a moment of silence, led the flag salute and read the Open Public Meetings Act Statement. Mr. Richards reminded everyone in attendance to silence or turn off their cell phones and note the locations of the emergency exits. The Board reserved the right to act on any and all agenda items. OPEN PUBLIC MEETINGS ACT STATEMENT In accordance with the provisions of the Open Public Meetings Act, a public notice of this meeting has been sent to Board Members, all district schools, the Herald News, the Trends, the Record, Aim West Milford, the Messenger, West Milford Town Hall, the County Superintendent’s Office, the Board Attorney, and Cablevision of Warwick; and posted in the Administration Building with a copy in the district’s monitoring files. Copies of the Board Meeting Calendar Resolution were provided to all local media, Town Hall, Township Library, and all district schools. MS. BARBARA FRANCISCO, BOARD SECRETARY, CALLED THE ROLL: TRUSTEE ATTENDANCE TRUSTEE ATTENDANCE TRUSTEE ATTENDANCE Mr. Aiello Present Mr. Conlon Present Mr. Richards Present Present/Arr. Mr. Bailey Mr. Foody Present Mrs. Richards Absent 7:40 p.m. Mrs. Carter Present Mr. Gottlieb Present Mrs. Schultz Present ADMINISTRATION POSITION ATTENDANCE Mr. John J. Petrelli Interim Superintendent of Schools Present Ms. Barbara Francisco Board Secretary/Business Administrator Present Ms. Iris Wechling Director of Education Present Mr. Howard B. Heller Director of Special Services Present Joanne L. Butler, Esq. Board of Education Attorney Present There were approximately 25 members of the public in attendance. S:\BF--TC\Board\Drafts-Finals\Minutes Draft\2011 Minutes\2011_08_23wrm.doc [11-52] Minutes for the Workshop/Regular Meeting of August 23, 2011 VI. EXECUTIVE SESSION RESOLUTION There was no need for an executive session. VII. STAFF COMMENTS AND RECOGNITIONS There were no staff comments or recognitions VIII. SUPERINTENDENT’S REPORT – Mr. John J. Petrelli • Mr. Petrelli reported that the schools are in good shape and on target to be ready for the opening of school. • Ms. Iris Wechling presented information regarding the Harassment, Intimation and Bullying (HIB) requirements. Ms. Wechling highlighted the timelines and individuals that will be responsible for reporting to all appropriate parties. She spoke about the training required that all staff members will receive. The agenda includes the adoption of the HIB policy. Ms. Wechling and Mr. Petrelli answered board member questions regarding the legislation and policy to be adopted. The Board members were reminded that they are also required to receive the HIB training offered by NJSBA. • ARRA (American Recovery and Reinvestment Act) Audit Report - Ms. Wechling reported on the Title I monitoring that was performed in 2010 on the program aspects. She reviewed the report and the Corrective Action Plan. She spoke to each of the findings and the corrective action implemented. Ms. Francisco reviewed the findings associated with the financial reporting. Mr. Petrelli also commented. IX. SPECIAL REPORTS AND CORRESPONDENCE – Ms. Barbara Francisco, Board Secretary/ Business Administrator • Water Quality in the West Milford Public Schools – Michael Furrey, Agra Environmental & Lab Services, spoke about some of the water quality issues and the services that his company performs for the district. He overseas the water testing and treatment, then makes recommendations and follows up to make sure the recommendations have been implemented. He has solved some of the district’s water issues and brought the schools up to compliance. The Board members asked questions and Mr. Furrey responded. • The following minutes were pulled as a result of technical issues related to the server upgrade. • Regular Session of July 19, 2011 • Executive Session of July 19, 2011 • Workshop/Regular Meeting of July 26, 2011 • Executive Session of July 26, 2011 S:\BF--TC\Board\Drafts-Finals\Minutes Draft\2011 Minutes\2011_08_23wrm.doc 2 [11-52] Minutes for the Workshop/Regular Meeting of August 23, 2011 X. LEGAL REPORT – Joanne L. Butler, Esq., Board Attorney Ms. Francisco introduced the new Board Attorney for the 2011-2012 school year – Joanne Butler, from the law firm Schenck, Price, Smith & King, LLP. XI. PRESIDENT’S REPORT – Mr. David Richards Mr. Richards informed the Board that he received a letter from the Space Camp recipient that he will forward to all Trustees. He spoke about the new website and asked for additional pictures from the parent groups. He also highlighted the turf field and the food service management company. Mr. Richards spoke about the School Resource Officers (SRO’s) that were recently discussed at the Town Council meeting. He explained the process that should take place to have the Board consider the Council’s proposal. XII. PETITIONS & REQUESTS Petitioners who have requested to speak prior to the meeting will be first with five (5) minutes for each petitioner, for a period of thirty (30) minutes; and then time permitting, other petitions and requests limited to five (5) minutes per petitioner will be allowed, until the thirty (30) minute period transpires; and at the conclusion of the meeting for another period of thirty (30) minutes with a maximum of five (5) minutes for each petitioner. Petitioners speaking during the first session of the Petitions & Requests are asked to address topics listed in the agenda. All speakers are asked to give their full name, spell their last name, and provide their address. Speakers may not use the names of students during Petitions and Requests. The Board requests that petitioners not use specific names of district employees when discussing topics. Benjamin Osborne spoke about his Eagle Scout Project which consisted of removing the railroad ties from in front of Macopin School and replacing them with block. Dolores Green and Karen Sinke spoke about bussing for students to St. Joseph’s in Montvale. Mr. Petrelli suggested they make an appointment to meet with him and Ms. Francisco. Gary Steele criticized the launching of the website. He was told that information requests must be made through OPRA. Mr. Aiello asked to speak during Petitions and Requests. Joanne Butler, Board Attorney, explained that this portion of the meeting was only for members of the public to address the Board. XIII. MOTION BY MR. CONLON, SECONDED BY MRS. SCHULTZ, TO ADOPT THE AGENDA, AS AMENDED. VOICE VOTE: All in Favor. MOTION PASSED. S:\BF--TC\Board\Drafts-Finals\Minutes Draft\2011 Minutes\2011_08_23wrm.doc 3 [11-52] Minutes for the Workshop/Regular Meeting of August 23, 2011 XIV. BUDGET & FINANCE/TRANSPORTATION/OPERATIONS/CAPITAL IMPROVEMENTS – Mr. Gregory Bailey, Chairperson Please Note: All appointees recommended for employment have met the New Jersey State law requirements for the criminal history review. However, due to the time necessary to complete the process prior to the needed start date, some appointees are recommended on an emergent basis under the exception provision of the Board Policy (Code 4112.5). Those appointees are indicated with an asterisk (*). Candidates with (**) have completed the criminal history review through a previous employer. Motion by Mr. Bailey, seconded by Mr. Conlon, to approve the following agenda items: 1. The recommendation of the Superintendent to approve a PARENTAL TRANSPORTATION CONTRACT, to transport one (1) West Milford student (J.Y.) to NEW BEGINNINGS ANNEX, West Milford, New Jersey, effective September 1, 2011, through September 30, 2011, at a per diem cost of $3.37, for 19 days, for a total cost of $64.03, as per state mediation agreement. 2. The recommendation of the Superintendent to approve a JOINT TRANSPORTATION SERVICES AGREEMENT, with PASSAIC COUNTY EDUCATIONAL SERVICES COMMISSION, to transport two (2) West Milford students to CHANCELLOR ACADEMY, Pompton Plains, New Jersey (Route #5004), for the 2011-2012 school year, effective September 1, 2011, through June 30, 2012, at a route cost of $37,222.42, plus a 4% administrative fee of $1,488.90, for a total cost of $38,711.32. 3. The recommendation of the Superintendent to approve a JOINT TRANSPORTATION SERVICES AGREEMENT with PASSAIC COUNTY EDUCATIONAL SERVICES COMMISSION, to transport two (2) West Milford students to HO-HO-KUS-BERGEN REGIONAL MEDICAL, Hackensack, New Jersey (Route #5016), for the 2011-2012 school year, effective September 1, 2011, through June 30, 2012, at a route cost of $21,791.98, plus a 4% administrative fee of $871.68, for a total cost of $22,663.66. 4. The recommendation of the Superintendent to approve a JOINT TRANSPORTATION SERVICES AGREEMENT with PASSAIC COUNTY EDUCATIONAL SERVICES COMMISSION, to transport two (2) West Milford students to HO-HO-KUS SCHOOL OF TRADE, Paterson, New Jersey (Route #5066), for the 2011-2012 school year, effective September 1, 2011, through June 30, 2012, at a route cost of $30,281.46, plus a 4% administrative fee of $1,211.27, for a total cost of $31,492.73. 5. The recommendation of the Superintendent to approve the award of a contract for the purchase of one (1) 2012 7400 SFA 4X2 (SA525) International Dump Truck, to DELUXE INTERNATIONAL TRUCKS, INC., Hackensack, NJ (Contract #15-C, Utility Vehicles), and CLIFFSIDE BODY CORPORATION, Fairview, NJ (Contract #15-D, Dump Bodies) through our participating membership with the MORRIS COUNTY COOPERATIVE PRICING COUNCIL (contract period 10/1/10 – 8/31/11), at a total purchase price of $114,201.00, and to finance said purchase through MUNICIPAL CAPITAL LEASING, with a five (5) year lease/purchase term. (Documentation provided electronically.) S:\BF--TC\Board\Drafts-Finals\Minutes Draft\2011 Minutes\2011_08_23wrm.doc 4 [11-52] Minutes for the Workshop/Regular Meeting of August 23, 2011 XIV.