2018 BMW BERLIN MARATHON – SUNDAY 16TH SEPTEMBER 2018 *** GUARANTEED RACE ENTRY *** In aid of Cancer Fund for Children Registration Fee: £250 Minimum Sponsorship: £1,150 Non-Runner(accommodation only): £350 (Based on twin sharing basis. Options for additional nights and single sharing on request *supplement) Package provided by: Sports Travel International Ltd P. O. Box 9543, Rathmines, Dublin 6 Tel: +353 1 498 2656 / 498 2645 Email: [email protected] www.sportstravelinternational.com The BMW Berlin Marathon is one of the world's greatest marathons, with over 40,000 entries expected from 100 countries in 2017. The course is flat, asphalted, traffic-free and fast – in fact the fastest course in the world. In 2014 Dennis Kimetto of Kenya broke the world record (previously set in Berlin in 2013 by Wilson Kipsang) with a new time of 2:02:57. The world record has been broken three times in Berlin in the past five years. The 45th edition of the race starts at 9.15am on the six-lane Strasse des 17 Juni and is run in an average annual temperature of 13oC / 55 oF. The course takes in some of East and West Berlin's great sights, before finishing close to the start area at the magnificent Brandenburg Gate and the Reichstag. Showers, massage and refreshments are provided at the finish area. Please Note: The finish line closes after 6hrs 15mins. The Breakfast Run (6K) on Saturday morning at 9.30am is also one of the best anywhere. The start is a 20 minute walk from the hotel. The run finishes in the historic 96,000-seater Olympic Stadium, scene of the 1936 Olympics and where the World Cup Final took place in 2006. The City: Berlin has changed greatly since the Wall came down in 1989. In recent years historic sites like the Reichstag have been magnificently restored. Discover the sophistication of the West and savour the contrast with pre-unification East Berlin sites such as Unter den Linden, Alexanderplatz and Museum Island. ACCOMMODATION & GUARANTEED ENTRY PACKAGE (Flights Not Included. No “entry only” is permitted). Accommodation: 3 nights accommodation plus breakfast in an excellent 4 star hotel located in the heart of Berlin, convenient for the race start/finish and within easy reach of all of Berlin's attractions. All rooms are en suite and have cable TV, mini bar, direct dial telephone, hair dryer and room safe. Included in your tour are * Guaranteed Race Entry, including Breakfast Run Entry & Chip Rental * 3 nights accommodation at 4* hotel, including all taxes (Fri 14 – Mon 17 September) * Excellent buffet breakfast * Guide services * Security of a fully licensed and bonded travel agency Extra nights are available on request. Because of a major trade fair in Berlin which starts on Mon17th, rooms are extremely limited and prices are inflated from Monday night, so if you wish to stay longer we recommend you pre-extend your tour – travel out on Wednesday 12th or Thursday 13th. We have secured very good rates for these midweek nights: Twin or double sharing: €80 per person Single: €122. Triple sharing: €70 per person. You may request a room upgrade to deluxe room for a supplement of €35 per room per night. TRAVEL INSURANCE: Travel insurance is not included however, if you wish to be included in the cover provided by Sports Travel, it is £35 per person. (cover for marathon participation, flight & travel disruption included) EXTRAS: Adidas Event T-Shirt (Climacool) or Finishers T-Shirt (cotton) £24 extra Buffet Dinner at Hotel on Saturday evening - £26 extra An excellent 4 course meal in relaxing surroundings, including soup, choice of salads, grilled chicken breast, poached codfish, served with seasonal vegetables and rice, pasta served with tomato basilica sauce, bolognese and salsa verde, plus a variety of desserts. There are two sittings – at 6.30 pm and 7.45 pm. Numbers are limited to 55 per session. Bookings on a first-come basis. NON-RUNNERS Cost of a non-runner place (twin sharing) is £350 for accommodation for 3 nights. £200 deposit required to secure the booking. Flights are not included. This includes * 3 nights accommodation at 4* hotel, including all taxes (Fri 14 – Mon 17 September) * Excellent buffet breakfast * Guide services * Security of a fully licensed and bonded travel agency SPORTS TRAVEL INTERNATIONAL LTD STANDARD BOOKING TERMS & CONDITIONS - 2018 BMW BERLIN MARATHON TOUR Your contract is with Sports Travel International Ltd, licensed and bonded travel agency. Licence No.T.A. 0316 By booking this tour, runners accept the terms of the Berlin Marathon Race Organisers. Details on www.berlinmarathon.com If you are fundraising for charity your fundraising contract is with your chosen charity. 1. When you make your booking you must complete a Booking Form, accepting on behalf of all your party the terms of these booking conditions and paying the appropriate deposits. 2. The tour price will be confirmed at time of booking. The balance of the cost of your tour must be paid by the due date (See Booking Form). If the balance is not paid in time we reserve the right to cancel your tour, retain your deposit and apply cancellation charges as set out below. 3. If, after our confirmation has been issued, you wish to change the departure or return date of this tour, we will do our utmost to make the change, provided that notification is received in writing from the person who submits the Booking Form at least 8 weeks before departure. This must be accompanied by a payment of €40 to cover our administration costs. Any alteration by you within 8 weeks of departure and any such request for an alteration will be treated as a cancellation of the original booking and will be subject to the cancellation charges set out below. Please note that certain travel arrangements cannot be changed after a reservation has been made and any alteration request will incur a 100% cancellation charge. 4. You, or any member of your party, may cancel your tour at any time, providing that the cancellation is made by the person submitting the Booking Form and is communicated to us by telephone. To cover administrative and tour costs incurred, we will apply cancellation charges as outlined below. 5. It is unlikely we will need to make any changes to your tour, but we do plan the arrangements many months in advance. Occasionally, changes may be made and we reserve the right to do so at any time. Most of these changes are minor and we will advise you as soon as reasonably possible. 6. We reserve the right, in any circumstances, to cancel your tour and all tours operate subject to a minimum number of participants. However, in no case will we cancel your tour less than 8 weeks before departure, except for reasons of force majeure (events beyond our control). 7. In the event of a force majeure occurring, prior to travel or while on tour, the terms of your insurance policy will apply. 8. If you have a problem during your tour, please contact us immediately. It is a condition of this contract that you communicate any problem to the supplier of the service(s) in question AND to us while on tour. If you fail to follow this procedure. We can't accept responsibility as we will have been deprived of the opportunity to investigate and resolve the problem. In the event of a dispute, the laws of the Republic of Ireland will apply. 9. We recommend you have travel insurance which covers you for marathon participation (runner), flight and travel disruption. 10. No changes are allowed to the booking after Monday 6 August 2018. Cancellation Charges - Accommodation + Entry Package: *Cancellations made up to May 25: forfeit of €175 per person *Cancellations made between May 26 – July 2: forfeit of deposit *Cancellations made between July 3 – August 6: forfeit of 70% of tour cost plus full cost of Race Entry *Cancellations made between August 7 – August 18: forfeit of 85% of tour cost plus full cost of Race Entry *Cancellations made from August 19 or where no cancellation notice is received - the total cost is forfeited. Page 3 BOOKING FORM 2018 BMW BERLIN MARATHON TOUR Accommodation & Guaranteed Race Entry Package Standard Tour Dates are Fri 14 Sept – Mon 17 Sept Each Runner & Non-Runner to complete a Booking Form I wish to reserve a place on the 2018 Berlin Marathon Tour. I have read and understood the terms and conditions included with this form. I enclose deposit of €295 per runner / €175 per non-runner. I understand the balance is due no later than 2 July 2018. First Name _______________________________________ Surname __________________________ . Address:____________________________________________________________________ ____________________________________________________________________________ Mobile: __________________________________ Daytime Tel Nbr: _______________________ Email: ______________________________________________________________________ Runner (entry required) [ ] Runner with own Entry [ ] Non-Runner [ ] HOTEL: Twin to share (2 beds) [ ] Double sharing (1 bed) [ ] 2 person bookings Triple sharing (3 beds) [ ] 3 person bookings only Single (1 bed) [ ] 1 person only UPGRADE to deluxe (€35 per room per night) Yes [ ] Specific Dates at hotel: _________________________No. of Nights__________________ If you are travelling alone and wish to keep costs down, we will try to twin you with another tour participant in due course. Tick twin to share. If you are booking with a friend, you can nominate your twin sharer. Name of sharer (if any) ____________________________________ If an additional person is brought in to a room and is not booked on our tour, the additional costs must be paid by the person who booked the tour. Buffet Dinner at Hotel on Sat 15th Cost €33 6.30 pm [ ] 7.45 pm [ ] Travel Insurance €30: Please insure me under Sports Travel’s policy which includes cover for marathon participation plus flight, travel disruption.