PUNJAB METROBUS AUTHORITY Deliberations of the Pre-Bid Conference Procurement of Consultancy Services to Conduct Feasibility Studies for Monorail System on Lahore Canal Corridor Venue: Punjab Metrobus Authority Office Date: 16 January 2014 Time: 1100 PST Attendance at the meeting Meeting was attended by following staff from Client's side: 1. Mr Sibtain Fazal Halim, Managing Director PMA 2. Mr Muhammad Ozair Shah, General Manager (Ops) PMA 3. Dr Shamas Bajwa, Technical Advisor PMA 4. Mr Imran Khan, Manager Planning PMA List of attendees from Consultant companies is enclosed as Annexure A. At the outset, Managing Director welcomed all the representatives of the Consultants who chose to attend the pre-bid conference and requested the Consultants to raise the issues to be clarified. Queries raised by Consultants' representatives during or before the Pre-Bid Conference are clarified as under: S. Queries/Suggestions Response No 1 Relevant code in PEC: Clarify the requirement of the PEC codes. DECISION: The bidder must have registered with Pakistan Engineering Council (PEC) either for category 1214 or 1215 as consultant. (Refer to Section 1: page 4 of the RFP). 2 Lead partner for JV and mandatory registration with Pakistan DECISION: There is no restriction on Engineering Council: Can the international consultant be the lead an international firm to bid as a lead partner in JV? member in a JV. In addition, the international firm may not necessarily be registered with PEC. However, at least one firm in the JV must be registered with PEC in category 1214 or 1215. The international company can also apply individually, if they already have registered with PEC, 3 Study Duration: Study duration of four (4) months was described as DECISION: too short to complete a comprehensive study of this nature. The study is limited to analyses of the corridor for estimating passenger demand and the task of transport modeling is not required for the Monorail consultancy. Therefore, the duration of four month is deemed sufficient 4 Payment for Task: Task "A" is expected to cover more than 10 % DECISION: The volume of each task is volume of work; therefore the percentage may be increased . according to the time allocation in man-hours. Therefore, the 10 % for task A is also allocated according to man-hours and is considered appropriate. 5 Environmental Analysis of the Project: What level of DECISION: environmental disturbance analysis is required for the project. Sub task 15: An Environmental overview of the project is required as mentioned in sub task 15. The environmental impact assessment is not required for the project. Task A: The level and type of environmental disturbance includes estimating the number of trees to be uprooted and details of changes required in existing landscape along with remedial measures if any. 6 Alignment: What level of details will be required for alignment DECISION: The preliminarily design is design. required up to the 5 % design level (refer to sub task 5 Para 2). 7 Bid Security: Can the bidder submit a bid- security from DECISION: The bid security shall be international bank of Germany?. issued by a schedule bank operating in Pakistan only. 8 Transport Master Plan data: Please specify how the Client will DECISION: provide Transport Master Plan data to the bidder as mentioned in the The Transport Master Plan and Data Sheet. survey data are available in soft form, but due to the large memory size requirement they cannot be sent via email or uploaded on website. The bidders are requested to contact the Client focal person as mentioned in RFP for obtaining the aforesaid data in soft form. 9 Maximum number of Pages: What are the maximum number of The section titled approach and pages for proposal. methodology shall be limited to 50 pages or less. 10 Submission of document: Please specify the format and the DECISION: One original and one quantity for submission of bid proposal. duplicate proposal must be submitted in hard form. The soft data of proposal shall be submitted in PDF format in a CD. (Refer 4.6 of section 1) 11 Similar Assignment of Firms: Whether a maximum of five projects Yes, (Refer Section 6: Para 1.1) must be listed in the technical proposal? 12 Relevant Project for the CV's of Key professional: Whether a Yes, (Refer to Section 6: Para 1.2) maximum of five relevant projects for the CV's of key professional must be provided in the technical proposal? 13 Financing of Project: What is the source of funding for the study? The study will be financed by Government of Punjab, Pakistan. 14 Office space for the consultant: Will the client provide office DECISION: No. The consultant shall facility for the consultant. arrange such facility at its own expense. 15 Type of monorail: Is the monorail a fixed mode? Can the consultant DECISION: This study is limited in evaluate and recommend alternate modal options? scope for provision of monorail system only. The consultant shall evaluate suspended monorail or straddle beam type only in accordance with the requirements of the TOR. 16 Form Tech 1: Please clarify the missing comments second paragraph DECISION: There are no missing of Form Tech 1. comments in the form. 17 Form Tech 3: Please clarify the requirement for details on Form DECISION: Tech 3. Refer to Para in italics on Form TECH- 3 which is self explanatory. 18 Form Tech 5: Please clarify the requirement for the column titled DECISION: The position implies "Position" assigned designation for the consultancy project. 19 Work Schedule: What is the envisioned start date of the consultancy DECISION: The expected date for services. starting of the consulting services is 4th March 2014 as mentioned in data sheet. 20 Form Tech 6: Please clarify the meaning of major/minor in form DECISION: Para (6) of Form Tech 6 Tech 6 the explanation are as follows; Major implies the main specialization of the staff i.e. Civil/Transport/ etc while minor implies any additional specialization such as highway, traffic, etc 21 Form Tech 7 Staff Input: is a bar chart for scheduling of staff DECISION: Yes. required in form Tech 7. 22 Relevant Data: Is it possible to get a list of all existing basic DECISION: The relevant data consists documents concerning the assignment. of Transport Master plan and survey data. The same is available to the prospective bidder from PMA office free of cost. (see response 8) 23 Can the soft forms be used to provide relevant information for the DECISION: Yes. However, the format proposal? of forms as in further in RFP shall be retained. 24 Taxes: What is the value of total deduction on account of all types of DECISION: The consultant shall taxes from the payment to Consultant. submit financial bid proposal exclusive of Sales Tax. The requisite changes are reflected in the revised RFP. 25 Approval of deliverable: The period of approval of the Decision: The client shall either document/designs/progress etc and all other works by the client is accord approval or advise of their 28 days. This is on very high side keeping in view the period of observations on the documents/ completion. designs/ progress report/ and all other works to be completed as per this contract by the consultant within seven (07) working days from the date of submission by the consultant. The requisite changes are made in the RFP. Bidding Document PROCUREMENT OF CONSULTANCY SERVICES TO CONDUCT FEASIBILITY STUDY FOR ESTABLISHING MONORAIL SYSTEM ALONG THE LAHORE CANAL CORRIDOR The Punjab Metrobus Authority Government of the Punjab 5th Floor, Arfa Software Technology Park (ASTP) 346-B, Main Ferozepur Road, Lahore, Pakistan. Phone: +92 42 3588 0136 Fax: +92 42 9923 2541 URL: www.pma.punjab.gov.pk 1 TABLE OF CONTENTS Section 1: Invitation to Bid (ITB) ........................................................................................................... 4 Section 2: Instructions to Consultants ................................................................................................ 6 Data Sheet .................................................................................................................................................... 20 Section 3: Technical Proposal - Standard Forms ......................................................................... 25 Section 4: Financial Proposal - Standard Forms ......................................................................... 37 Section 5: Terms of Reference ............................................................................................................ 43 Section 6: Technical Evaluation Criteria ........................................................................................ 56 Section 7: Draft Agreement .................................................................................................................. 63 Sample Forms/Affidavits/Letters ...................................................................................................... 83 2 Important: This Request for Proposal (‘RFP’) does not constitute a binding agreement or an offer or invitation by the Punjab Metrobus Authority (PMA) to any party other than the qualified Bidders to submit the Bids. The principal purpose of this RFP is to provide the Bidders with information that shall form the basis for their proposals or bids. This RFP contains the minimum requirements and information desired by the Authority. The contents hereof may be supplemented by the Authority as it deems appropriate. Each Bidder may conduct its own investigations and analysis and check the accuracy, reliability and