BOARD OF COUNTYCOMMISSIONERS JEFFERSON COUNTY, FLORIDA THE KEYSTONE COUNTY-ESTABLISHED 1827 1484 SOUTH JEFFERSON STREET; MONTICELLO, FLORIDA 32344 PHONE: (850)-342-0287 Stephen Fulford Gene Hall J T Surles Betsy Barfield Stephen Walker District 1 Vice-Chair District 2 Chairman District 3 District 4 District 5 Regular Session Agenda November 16, 2017 at the Courthouse Annex 435 W. Walnut Street, Monticello, FL 32344 1. 6 PM – Call to Order, Invocation, Pledge of Allegiance 2. Public Announcements, Presentations & Awards a) Broadband Internet Connection – Keith Decay 3. Consent Agenda a) Approval of Agenda b) Minutes of November 1, 2017 Budget Hearing - Special Session c) Minutes of November 2, 2017 Regular Session d) General/Transportation Fund Vouchers e) Christmas Bonus Recommended Same as Prior Year f) Return of Budgeted Funds From Property Appraiser g) CDBG Housing Change Orders – 1) E L Johnson - 2) G Barker - 3) Scott – Cherry 4. General Business a) Lloyd Creek Bridge Replacement in Tandem -Gabrella Molina-Corbin/Comm. Barfield b) RESTORE / State Expenditure Plan Project Ranking – Comm. Barfield/Walker c) Resolution Authorizing Issuance Gas Tax Bond – Mark Mustian/Ralph Cellon d) Delegated Award Resolution–Gas Tax Bond–Mark Mustian/Ralph Cellon e) Preliminary Official Statement, POS.1 – Mark Mustian/Ralph Cellon f) PinHook Road CIGP Agreement w/ FDOT - Dewberry g) PinHook Road CIGP Resolution - Dewberry h) Turney Anderson SCRAP Agreement w/ FDOT – Dewberry i) Turney Anderson SCRAP Resolution - Dewberry j) West Lake Road SCRAP Notice of Award - Dewberry 5. Citizens Request & Input on Non-Agenda Items (3 Minute Limit) 6. County Coordinator Old Health Department/Extension Building Surplus Steps 7. Commissioner Discussion Items - Chairman Seat Discussion - Nominations if Appropriate. 8. Adjourn From the manual "Government in the Sunshine", page 40: Paragraph C. Each board, commission or agency of this state or of any political subdivision thereof shall include in the notice of any meeting or hearing, if notice of meeting or hearing is required, of such board, commission, or agency, conspicuously on such notice, the advice that if a person decides to appeal any decision made by the board, agency or commission with respect to any matter considered at such meeting or hearing, he will need a record of the proceedings, and for such purpose he may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Tim Sanders Parrish Barwick T. Buckingham Bird Clerk of Courts County Coordinator County Attorney BOARD OF COUNTY COMMISSIONERS MINUTE BOOK 23, PAGE ____________ JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS SPECIAL SESSION November 1, 2017 The Board met this date in special session. Present were Vice Chair Stephen Fulford, Commissioners JT Surles and Stephen Walker, County Attorney Buck Bird, County Coordinator Parrish Barwick, Clerk Finance Director Charles Culp and Clerk of Court Tim Sanders. 1. Vice Chair Stephen Fulford led the invocation and pledge of allegiance. 2. On motion by Commissioner Walker, seconded by Commissioner Surles and unanimously carried (3-0), the Board adopted resolution number 17-110117- 05, adopting the county millage rate for FY 17/18 at 8.0000 mills, which is 2.9% greater than the prior CFY 2016-2017 rollback rate of 7.7739 mills. 3. On motion by Commissioner Surles, seconded by Commissioner Walker and unanimously carried (3-0), the Board adopted resolution number 17-110117- 06, adopting the county total budget for FY 17/18 of $24,998,144.00. 4. On motion by Commissioner Walker, seconded by Commissioner Surles and unanimously carried (3-0), the meeting was adjourned. ________________________ Chairman Attest: __________________________ Clerk BOARD OF COUNTY COMMISSIONERS MINUTE BOOK 23, PAGE ____________ JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS Regular Session November 2, 2017 The Board met this date in regular session. Present were Chairman Eugene Hall, Commissioners Betsy Barfield, Stephen Fulford, JT Surles and Stephen Walker. Also present were County Attorney Buck Bird, County Coordinator Parrish Barwick and Clerk of Court and Comptroller Tim Sanders. 1. Commissioner Fulford led the pledge of allegiance and the invocation. 2. On motion by Commissioner Walker, seconded by Commissioner Barfield and unanimously carried, the consent agenda—consisting of the approval of the agenda, minutes of the October 18th, 2017 Regular Session, minutes of the October 19th Special Meeting, General/Transportation Fund Vouchers and Street Name Change Application—was approved. 3. County Coordinator Parrish Barwick presented the 2017 EMS County Grant Program application for the amount of $6,071.00 and commended Fire Rescue Chief Mark Matthews for his work in obtaining these funds. 4. County Coordinator Barwick introduced the CDBG Economic Development Grant application withdrawal item. He stated the owner, Mr. Arun Kundra, had requested to withdraw the application because the scope of the project had changed and that he intended to re-apply in the future. Commissioner Barfield made a motion to withdraw the CDBG grant application, to which Commissioner Surles seconded for discussion. County Coordinator Barwick stated the County had not yet spent the $147,000 for engineering fees associated with this project. Commissioner Barfield stated she wanted to maintain a good relationship with Department of Economic Opportunity. She requested that if the county were asked to spend money in the future, then the paperwork be in order and the project be ready to go. County Engineer Debbie Preble stated that Mr. Bruce Ballister at DEO was expecting a re-application and that it was their feeling it would be a better qualifying project than before. The motion to withdraw the application was unanimously carried. 5. County Coordinator Parrish Barwick presented the Gas Tax Resolution to the Board. He stated his need for the Board’s authorization to move forwarding in obtaining specific information on the funding. He noted that he would bring any information back before the Board prior to a decision being made. Commissioner Walker inquired if he needed to recuse himself from voting on this item, to which Attorney Bird stated the vote to move forward on the gas tax had already been made and he could vote on future items. On motion by Commissioner Fulford, seconded by Commissioner Surles and unanimously carried, the Board approved the gas tax resolution authorizing preliminary action. 6. Citizen Paul Henry stated that the road bond was great example of a free market as opposed to CDBG-type grants. 7. Citizen John Nelson reminded the Board of the Veterans program in downtown Monticello on November 11th. Citizen Troy Averra also discussed the Veterans luncheon on Saturday, November 4th. 8. County Coordinator Parrish Barwick requested the Board’s legislative project requests for the upcoming session. He stated that the health department renovation was the highest priority last year and recommended potentially splitting this project into phases. BOARD OF COUNTY COMMISSIONERS MINUTE BOOK 23, PAGE ____________ Commissioner Barfield recommended the current list be emailed to each Commissioner. Citizen Troy Averra recommended high speed internet be a priority. Citizen Vivian Royster requested more meetings with the public to get their input on legislative priorities. Citizen Paul Henry stated he would like the issue of grant money being spent on plants rather than road paving to be addressed. 9. County Coordinator Barwick presented the resolution for granting him signature authority to sign on behalf of the Board for mosquito control items that are time sensitive. He stated that all items would still come before the Board, but this would expedite the process. Commissioner Fulford recommended signed items be placed in the consent agenda. On motion by Commissioner Surles, seconded by Commissioner Walker and unanimously carried, the Board approved the mosquito control resolution granting County Coordinator Parrish Barwick signature authority. 10. County Coordinator Parrish Barwick informed the Board that he was now a Notary. He stated that he, along with Christie Newell at his office, would be happy to notarize any document for Board members. 11. Commissioner Walker inquired about RESTORE Act funds, to which Commissioner Barfield provided a brief overview. She stated the County would not likely see any funds until the middle/end of 2018. 12. Commissioner Fulford stated that he and Extension Director John Lilly recently met regarding University of Florida President W. Kent Fuchs’ recent initiative to have other colleges within the University place a renewed interest in agriculture/the Extension Offices across the state. 13. Commissioner Barfield requested an update on Economic Development, to which Commissioner Fulford stated that at the previous meeting the Board decided to move forward taking over the functions NFEDP had been providing, with a more responsive role. Commissioner Barfield stated that Suwanee County’s EDC provided a great model for us. 14. Commissioner Barfield informed the Board of the 4th annual Dirty Pecan mountain bike ride that would take place on March 3rd, 2018. She stated that the event was not seeking any funding from the County this year. 15. The warrant register was reviewed and bills ordered paid. 16. On motion by Commissioner Barfield, seconded by Commissioner Surles and unanimously carried, the meeting was adjourned. ________________________