EMPLOYEE HANDBOOK FOR STAFF TABLE OF CONTENTS About The University .....................................................................................................................4 Introduction ....................................................................................................................................6 WORKPLACE CONDUCT ..............................................................................................................7 Attendance (Absenteeism, Tardiness & Job Abandonment) ...............................................7 Business Conduct .................................................................................................................... 10 Equal Employment Opportunity (EEO) .................................................................................. 17 Nepotism ................................................................................................................................... 18 Personal Business, Visitors, and Pets .................................................................................. 20 Smoking/Nonsmoking ............................................................................................................. 20 Social Media .............................................................................................................................. 21 Solicitations .............................................................................................................................. 23 Substance Abuse ..................................................................................................................... 24 Treatment Of Confidential Information .................................................................................. 25 University of Chicago Policy on Harassment, Discrimination & Sexual Misconduct1 .... 29 I. Introduction ........................................................................................................................ 29 IV. Sexual Misconduct and Definitions .............................................................................. 31 V. Consent ............................................................................................................................. 34 VII. Important Principles ...................................................................................................... 37 University Reporting Options ............................................................................................. 37 VIII. Prevention and Education Programs ......................................................................... 43 IX. Informal Resolution of Complaints ............................................................................... 44 No Trespass/Ban Policy .......................................................................................................... 60 TIME OFF ...................................................................................................................................... 61 Bereavement Leave ................................................................................................................. 61 FMLA .......................................................................................................................................... 63 Jury Duty ................................................................................................................................... 68 Medical Leave Of Absence (MLOA) ....................................................................................... 69 Military Leave ............................................................................................................................ 70 Personal Holidays .................................................................................................................... 71 Personal Leave Of Absence.................................................................................................... 73 School Visitation ...................................................................................................................... 74 Short-Term Disability ............................................................................................................... 75 Sick Leave ................................................................................................................................. 77 University Holidays .................................................................................................................. 80 Vacation ..................................................................................................................................... 81 Victims’ Economic Security And Safety Leave (VESSA) .................................................... 84 MISCELLANEOUS ............................................................................................................ 87 Americans with Disabilities Act (ADA) .................................................................................. 87 Employee Handbook – Staff (January 2017) Page 2 Benefits Eligibility & Dependent Coverage ........................................................................... 87 Employee Work Schedules ..................................................................................................... 88 Employee Access To Personnel Records ............................................................................. 89 Flexible Work Arrangements .................................................................................................. 90 Identification Card .................................................................................................................... 92 Information Systems ................................................................................................................ 92 Inventions, Discoveries, And Software ................................................................................. 93 Pay Practices (Compensable Time, Record-Keeping and Tracking Absences) .............. 94 Probationary Period ................................................................................................................. 97 Progressive Corrective Action ............................................................................................... 98 Termination Of Employment ................................................................................................. 100 Unscheduled Closings .......................................................................................................... 102 Workers Compensation ......................................................................................................... 103 Talent Acquisition .................................................................................................................. 104 Sponsorship of Foreign Nationals ....................................................................................... 111 Acknowledgement .......................................................................................................... 112 Employee Handbook – Staff (January 2017) Page 3 Motto ABOUT THE University Crescat scientia; vita excolatur Let knowledge grow from more to more; and so be human life enriched. Working at the University of Chicago is a unique and enriching First Classes: 1892 experience. The University of Chicago is one of the world’s great Founder: John D. Rockefeller intellectual communities with professional museums, theater, concerts, and lectures. Located in the community of Hyde Park Students on Chicago’s South Side, just 15 minutes from the city center, the 5,134 Undergraduate Students University of Chicago is uniquely positioned to contribute to, and 10,492 Graduate, Professional, and Other draw from, the strength and diversity of this world-class Students metropolis. We also have made an unforgettable mark on the Faculty & Staff world at large. 2,188 Faculty and Other Academic Personnel Our faculty and students are pioneers, discoverers, teachers, 89 Nobel Prize Winners (as of Oct. 2013) scholars, and change agents. We ask tough questions and 7,063 Staff Employees pursue knowledge with rigor because we believe in the power of Research ideas. Committed to scholarship of the highest order, our faculty $472 million in sponsored research has made major contributions to existing bodies of knowledge awards and to the creation of new fields of study. REM sleep was More than 3,200 patents filed since 1987 discovered and carbon 14 dating was developed here. Our Manager of Argonne National Laboratory scientists laid the mathematical foundations of genetic evolution; and Fermi National Accelerator executed the first controlled, self-sustaining nuclear chain Laboratory (in partnership) reaction; conceived the study of black holes; and performed the Undergraduate College: offering 50 nation’s first living-donor liver transplant. Researchers here have majors and 24 minors expanded our understanding of dinosaur evolution; reconstructed the evolution of the early universe; proved that chromosomal Graduate Divisions defects can lead to cancer; and pioneered scientific archaeology Biological Sciences of the ancient Near East. Humanities Physical Sciences Social Sciences Our impact on American higher education is legendary. It was here that the four-quarter system was developed and adult Graduate Professional Schools extension courses in the liberal arts were first conceived. We Divinity School forever changed business education with the first