Oriel College Student Handbook Academic Year 2017-2018 Welcome to Oriel A warm welcome to the new academic year at Oriel, to all our Freshers, and to all our returning students. It is a pleasure to see you again and we are delighted to have you here. All of you are now part of a great College that has been a place of study and learning for nearly 700 years and still occupies the land originally acquired by our founder Adam de Brome in the 1300s. Our royal foundation dates back to 1326, under Edward II. Reflecting this historic link to the Sovereign, The Queen is our official Visitor. Our history can be seen in our buildings and grounds. Our sports grounds at Bartlemas carry on a connection that dates back to 1329. On the Island Site you can see part of 14th century Tackley’s Inn, the oldest of the University’s mediaeval halls still standing. Most of First Quad dates from the mid-1600s, and our beautiful Senior Library is the work of James Wyatt, the most successful architect of late 18th century Oxford. Our Third Quad used to be a separate college (St Mary’s Hall) until 1902 when it became part of Oriel. Though much has changed since the 1300s, we pride ourselves on remaining true to our core purpose of being a welcoming academic community, excelling in teaching, learning and research, where all are respected and lifelong friendships are made. This handbook is a guide for all our students setting out how the College works, what is expected of you, and where to go for help and advice when needed. Section 4 is particularly aimed at Freshers, but the handbook as a whole applies to all students. It covers a broad range of subjects from academic requirements and resources, through to welfare, safety, domestic, and financial matters. It also sets out important College rules that we ask you to observe so that the College can function smoothly. The rules reflect principles that we hope you will share: getting the most out of your studies; showing respect and consideration for other members of the College community; being responsible about safety and security; and looking after your room and the common areas of the College. We hope you will enjoy your time here with us at Oriel. If you do run into any problems during your time with us, we are here to support you and offer advice and assistance. We wish you all the best with your studies and the coming year. A new edition of this handbook (formerly known as the Memorandum) is issued at the start of each academic year. Any changes made throughout the year will only be reflected in the electronic copy hosted on the College WebLearn site: https://weblearn.ox.ac.uk/portal/hierarchy/colleges/oriel. Contents 1. Who’s Who in College 7. Scholarships, Exhibitions and Prizes/Awards 1.1. College Officers and Advisors…………………….. 1 7.1. Awards – Undergraduates……………………………. 16 1.2. Administrative and Domestic Staff…………….. 3 7.2. Scholarships – Postgraduates……………………….. 16 2. Quick Guide to ‘Who, What, and Where’ 4 8. Academic Disciplinary Matters 8.1. Unsatisfactory Work – Undergraduates……….. 17 3. Term Dates 6 8.2. Academic Disciplinary Procedures (College Bylaw XII Part B)……………………………… 17 4. Quick Start Guide for Freshers 8.3. Plagiarism…………………………………………………….. 17 4.1. Arrival and Freshers’ Week………………………… 6 4.2. New Student Registration………………………….. 7 9. Health, Welfare and Disability 4.3. College Induction……………………………………….. 7 9.1. Tutors/College Advisor…………………………………. 18 4.4. WebLearn………………………………………………….. 7 9.2. The Welfare Team/College Deans………………… 18 4.5. Paying your Battels (College Fees)……………… 7 9.3. Academic Office……………………………………………. 18 4.6. Getting your University Card……………………... 7 9.4. University Support……………………………………….. 18 4.7. Email and Pigeonholes……………………………….. 8 9.5. Undergraduate Welfare Support………………….. 18 4.8. Matriculation…………………………………………….. 8 9.6. Postgraduate Welfare Support…………………….. 19 4.9. Beginning your Studies – Undergraduates…. 8 9.7. Medical Services and College Nurse……………… 19 4.10. Beginning your Studies – Graduates…………… 8 9.8. Accidents or Sudden Illness………………………….. 19 9.9. College Dentist……………………………………………… 19 5. Academic Support 9.10. Student Counselling Services………………………… 19 Information for all students: 9.11. College Disability/Chronic Illness Contacts……. 19 5.1. Annual Student Registration………………………. 9 5.2. Students’ Contact Details…………………………… 9 10. College Accommodation and Residency Information 5.3. Academic Dress………………………………………….. 9 Information for all students: 5.4. Checking Email and Pigeonholes….…………….. 9 10.1. Council Tax Exemption………………………………… 20 5.5. Replacement University Cards……..……………. 9 10.2. Storage of Personal Belongings…………………… 20 5.6. University Exams……………………………….………. 10 10.3. Important Accommodation Rules and 5.7. Reproduction of Copyright Material…………... 10 Information…………………………………………………. 20 5.8. Employment………………………………………………. 10 10.4. Reporting Problems with your Room…………… 21 5.9. Certificates, Transcripts and References…….. 10 10.5. Television Licences……………………………………… 21 Information for undergraduates: 10.6. Delivery of Goods to the College…………………. 22 5.10. Tutorials…………..………………………………………... 11 10.7. College Gates – Opening and Closing…………… 22 5.11. What to Expect from your Tutor………………… 11 10.8. Guests in College and Visiting Hours……………. 22 5.12. Vacations and Work…………………………………… 11 10.9. Cooking……………………………………………………….. 22 5.13. Undergraduate Collections……………………….. 11 10.10. Fridges………………………………………………………… 23 5.14. Academic Reports………………………………………. 12 10.11. Heaters……………………………………………………….. 23 5.15. Termly Meeting with your Tutor (Tutor’s 10.12. Pianos…………………………………………………………. 23 Collections)………………………………………………... 12 10.13. Room Cleaning and College Domestic 5.16. Annual Meeting with the Provost………………. 12 Staff (Scouts)………………………………………………. 23 5.17. Feedback on Tutorials and Classes……………… 12 10.14. Flags……………………………………………………………. 23 5.18. Complaints about Tutorials and Classes……… 12 Information for undergraduates: 5.19. Extra-Curricular Activities…………………………… 13 10.15. Rooms in College………………………..……………… 23 5.20. Changing Course…………………………….………….. 13 10.16. Room Ballot ………………………………………………. 24 Information for postgraduates: 10.17. Living Out ………………………..………………………… 24 5.21. Academic Reports……..………………………………. 13 10.18. Room Charges………………………..………………….. 24 5.22. Annual Meeting with Provost or Tutor for 10.19. Vacation Residence………………………..………….. 24 Graduates – Postgraduate Collections…..…… 13 Information for postgraduates: 5.23. Academic Feedback……………………………………. 14 10.20. Rooms in College……………………….………………… 25 5.24. Complaints…………………………………………………. 14 10.21. Room Charges…………………………………………….. 25 5.25. Changing Course.……………………………………….. 14 10.22. Living Out……………………..…………………………….. 26 5.26. Graduate Progression Forms (GSO Forms)…. 14 10.23. Vacation Residence……………………..……………… 26 6. Exams 11. Finance and Funding 6.1. Entries for University (Public) Examinations.. 14 11.1. Financial Help and Advice…………………………… 26 6.2. Alternative Arrangements for University 11.2. Paying your Tuition Fees…………………………….. 27 Examinations……………………………………………... 15 11.3. Battels………………………………………………….…….. 27 6.3. Residence Requirements for Exams…………… 15 11.4. Financial Support/Aid…………………………………. 27 6.4. Exam Results……………………………………………… 16 11.5. Travel Grants………………………………………………. 28 11.6. Vacation Grants – Undergraduates……………... 28 11.7. Funding for Additional Courses…………………… 28 11.8. Sports Funding…………………………………………….. 28 12. College Facilities and Services 12.1. Meals……………………………………………………….. 28 12.2. Food Allergies…………………………………………… 29 12.3. College Bar……………………………………………….. 30 12.4. Junior Common Room (JCR)………..……………. 30 12.5. Middle Common Room (MCR)………………….. 30 12.6. Libraries……………………………………………………. 31 12.7. IT………………………………………………………………. 31 12.8. Chapel………………………………………………………. 32 12.9. Multi-Faith Worship………………………………….. 32 12.10. Music……………………………………………………….. 32 12.11. Sports Facilities…………………………………………. 32 12.12. Bicycles and Bicycle Storage……………………… 33 12.13. Cars and Motorcycles……………………………….. 33 12.14. Booking Rooms in College…………………………. 34 12.15. Lawns……………………………………………………….. 34 13. Security and Safety 13.1. College Security………………………………………. 35 13.2. Insurance of Personal Property……………….. 35 13.3. Fire Precautions………………………………………. 35 13.4. Safety on the River………………………………….. 36 14. Living as Part of the Oriel Community 14.1. Senior Dean and Junior Deans……………………. 37 14.2. Leave of Absence/Staying out of College……. 37 14.3. Entertaining and Guests…………………………….. 38 14.4. Music and Noise in College………………………… 38 14.5. Alcohol in College………………………………………. 38 14.6. Smoking……………………………………………………… 38 14.7. Drugs in College…………………………………………. 39 14.8. Respect for Privacy…………………………………….. 39 14.9. Publications and Social Media…..……………….. 39 14.10. Legal Disputes……………………………………………. 40 14.11. Firearms and Other Weapons……………………. 40 15. Specific Legal Issues Concerning Students 15.1. Freedom of Speech……………………………………. 40 15.2. Harassment……………………………………………….. 40 15.3. Definition of Harassment…………………………… 40 15.4. Dealing with Harassment or Bullying………….. 41 15.5. Prevent Duty……………………………………………… 41 15.6. Staff-Student Relationships………………………… 41 16. Graduation and Completion of Course 16.1. Graduation – Undergraduate and Postgraduate Taught Students…………………… 41 16.2. Graduation – Postgraduate Research Students………………………………………………..…… 41 16.3. Graduation Lunches and Receptions………….. 42 16.4. After you Leave………………………………………….. 42 16.5. Fund-raising……………………………………………….. 42 APPENDIX 1: Oriel College Code of Ethics…………………………. 43 APPENDIX 2: Oriel Prizes and Awards……………………………….