NISHNAWBE ASKI POLICE SERVICE BYLAW NO. 1 BYLAWS - Nishnawbe Aski Police Services [Page 1] Final Draft – Passed by Board on April 9, 2013 Table of Contents 1.1 HEAD OFFICE..................................................................................................................... 5 2.1 SEAL ................................................................................................................................... 5 MEMBERS .................................................................................................................................... 5 3.1 Members ....................................................................................................................... 5 3.2 Chiefs’ Councils .............................................................................................................. 5 3.3 Recognition of New First Nation / Chiefs’ Councils ......................................................... 6 3.4 Recognition of New First Nations ................................................................................... 7 3.5 Withdrawal from Membership ......................................................................................... 7 3.6 Termination of Membership ........................................................................................ 7, 8 3.7 Annual Meetings ............................................................................................................. 8 3.8 General Meetings ........................................................................................................... 8 3.9 Notice of Meetings ...................................................................................................... 8, 9 3.10 Quorum .......................................................................................................................... 9 3.11 Consensus...................................................................................................................... 9 3.12 Voting ............................................................................................................................. 9 3.13 Proxies……………………………………………………………………………………….9,10 3.14 Adjournments ............................................................................................................... 10 3.15 Meetings of NAPS First Nations ................................................................................... 10 3.16 Call For a Meeting ........................................................................................................ 10 DIRECTORS ................................................................................................................................ 11 4.1 Powers of Board ........................................................................................................... 11 4.2 Term of Directors .......................................................................................................... 11 4.3 Eligibility of Directors .................................................................................................... 11 4.4 Composition of the Board of Directors .................................................................... 11, 12 4.5 Nishnawbe-Aski Nation Representative ....................................................................... 12 4.6 Elders ........................................................................................................................... 12 4.7 Appointment of Directors .............................................................................................. 12 BYLAWS - Nishnawbe Aski Police Services [Page 2] Final Draft – Passed by Board on April 9, 2013 4.8 Vacancies, Board of Directors ...................................................................................... 12 4.9 Removal of Directors .............................................................................................. 12, 13 4.10 Procedure / Removal of Directors ................................................................................. 13 4.11 Quorum, Board of Directors .......................................................................................... 13 4.12 Meetings of Directors .............................................................................................. 13, 14 4.13 Consensus.................................................................................................................... 14 4.14 Voting, Board of Directors ............................................................................................ 14 4.15 Open Board Meetings ................................................................................................... 14 4.16 In-Camera Session of the Board ............................................................................ 14, 15 4.17 Minutes ......................................................................................................................... 15 4.18 Conflict of Interest Guidelines ................................................................................. 15, 16 4.19 Conflict of Interest Procedure ....................................................................................... 16 4.20 Remuneration of Directors ............................................................................................ 16 4.21 Directors Insurance ...................................................................................................... 16 4.22 Indemnities to Directors and Others ....................................................................... 16, 17 OFFICERS ................................................................................................................................... 17 5.1 Election of Officers ....................................................................................................... 17 5.2 Honoraria ...................................................................................................................... 17 5.3 Removal of Officers ...................................................................................................... 17 5.4 Duties of the Chair ........................................................................................................ 18 5.5 Duties of the Vice-Chair ................................................................................................ 18 5.6 Duties of the Secretary/Treasurer ........................................................................... 18, 19 5.7 Delegation of Duties of Officers .................................................................................... 19 5.8 Vacancies ..................................................................................................................... 19 STAFF .......................................................................................................................................... 19 6.1 Chief of Police .............................................................................................................. 19 6.2 Appointment of Officer .................................................................................................. 19 6.3 Complaints Procedure ................................................................................................. 20 7.1 COMMITTEES ................................................................................................................... 20 BYLAWS - Nishnawbe Aski Police Services [Page 3] Final Draft – Passed by Board on April 9, 2013 8.1 ELECTRONIC MEETINGS ................................................................................................ 20 9.1 VOTING SHARES AND SECURITIES IN OTHER COMPANIES ..................................... 20 EXECUTION OF CONTRACTS ................................................................................................... 21 10.1 Approval of Contract and Documents ........................................................................... 21 10.2 Execution of Contracts and Documents ....................................................................... 21 FINANCIAL ARRANGEMENTS ................................................................................................... 21 11.1 Banking ........................................................................................................................ 21 11.2 Borrrowing .................................................................................................................... 22 11.3 Cheques, Drafts and Notes .......................................................................................... 22 11.4 Fiscal Year.................................................................................................................... 22 11.5 Auditors ........................................................................................................................ 22 INTERPRETATION ...................................................................................................................... 23 12.1 Singular / Plural ............................................................................................................ 23 12.2 Repeal of Prior Bylaws ................................................................................................. 23 SIGNATURE PAGE ..................................................................................................................... 24 SCHEDULE “A” ..........................................................................................................................