Pomona College Handbook for Department Chairs, Program Coordinators, and Directors 2021-22 1 POMONA COLLEGE HANDBOOK FOR DEPARTMENT CHAIRS, PROGRAM COORDINATORS, AND DIRECTORS ........................................................................................................................................1 Contact Information in the Dean’s Office .......................................................................................................... 6 Overview of Department Chair Responsibilities ................................................................................................. 7 Departmental Planning .................................................................................................................................... 9 Availability.................................................................................................................................................................. 9 Curriculum Overview and Catalog Planning .............................................................................................................. 9 Planning Sabbatical and Other Leaves....................................................................................................................... 9 Advising ...................................................................................................................................................................... 9 Changes to Majors and Minors ................................................................................................................................ 10 Departmental Self-Studies and External Review Team Visits ................................................................................. 10 Informal Departmental Reviews .............................................................................................................................. 10 Support for Course Improvements .......................................................................................................................... 10 Budget Responsibilities .................................................................................................................................. 11 Budget Monitoring................................................................................................................................................... 11 Reallocation ............................................................................................................................................................. 11 Student Wages ......................................................................................................................................................... 11 Funding for Committee Work .................................................................................................................................. 11 Budget Request Process .......................................................................................................................................... 12 Types of Funds and Their Uses ................................................................................................................................ 12 Types of Restricted Funds ........................................................................................................................................ 12 Classroom Alteration Procedures ............................................................................................................................ 12 Grants Management ................................................................................................................................................ 12 Institutional Signature Requirements...................................................................................................................... 12 Required Reviews .................................................................................................................................................... 13 Government Grant Accounts ................................................................................................................................... 13 Private Foundation and Other Non-governmental Grants...................................................................................... 13 Small Research and Travel Grants ........................................................................................................................... 13 Large Research Grants/Hirsch Grants...................................................................................................................... 13 Sontag Fellowships .................................................................................................................................................. 13 Hiring on Grants: ...................................................................................................................................................... 13 Cost Overruns .......................................................................................................................................................... 14 Health and Safety Management ..................................................................................................................... 14 Training .................................................................................................................................................................... 14 DART and Earthquake Safety ................................................................................................................................... 14 Personnel Decisions ....................................................................................................................................... 14 Coterminous Faculty ................................................................................................................................................ 15 Target of Opportunity Hires..................................................................................................................................... 16 Recruiting and Hiring Temporary Faculty ................................................................................................................ 16 The following process applies to hiring part-time and full-time temporary faculty members............................... 16 Overview .................................................................................................................................................................. 16 Interview Process ..................................................................................................................................................... 16 Hiring Process .......................................................................................................................................................... 17 2 Recruiting and Hiring Tenure-Track Faculty Members ............................................................................................ 18 Managing Search Budgets ....................................................................................................................................... 22 Faculty Hiring Procedures ............................................................................................................................... 25 Moving/Relocation Policy ........................................................................................................................................ 26 Who is Eligible? ........................................................................................................................................................ 26 Allowance Based on Distance and Size of Household. ............................................................................................ 26 Accounting for Expenses.......................................................................................................................................... 26 Qualified Moving Expenses...................................................................................................................................... 26 Orienting Incoming Faculty Members ............................................................................................................. 26 Reviews of Department Faculty Members ....................................................................................................... 27 Curriculum and Pedagogy ............................................................................................................................... 27 Teaching Evaluations ............................................................................................................................................... 27 Curriculum Integrity ................................................................................................................................................. 27 Assessment .............................................................................................................................................................. 28 Resources for Faculty ..................................................................................................................................... 28 Grant Information .................................................................................................................................................... 28 Hahn Teaching with Technology Projects...............................................................................................................