RFQ-cum-RFP – Surkhanda Devi Ropeway Project SURKANDA DEVI ROPEWAY PROJECT RFQ-cum-RFP Document UTTARAKHAND TOURISM DEVELOPMENT BOARD GOVERNMENT OF UTTARAKHAND 16th October 2012 Page 1 RFQ-cum-RFP – Surkhanda Devi Ropeway Project TABLE OF CONTENTS Disclaimer 1 Introduction 2 Instructions to Bidders A General B Documents C Preparation and Submission of Bid D Evaluation Process E Qualification and Bidding F Bid Security 3 Criteria for Evaluation of Bids 4 Fraud and Corrupt Practices 5 Pre-Bid Conference 6 Miscellaneous Appendices I Format for Bid Annex – I Details of Bidder Annex – II Technical Capacity of Bidder Annex – III Financial Capacity of Bidder Annex – IV Details of Eligible Projects Annex – V Statement of Legal Capacity Annex – VI Proposed Layout Plan II Format for Power of Attorney for signing of RFQ cum RFP Bid III Format for Power of Attorney for Lead Member of Consortium IV Bank Guarantee Format for Bid Security V Letter comprising the Price Bid VI Format for Joint Bidding Agreement VII Format for Draft Letter of Award Page 2 RFQ-cum-RFP – Surkhanda Devi Ropeway Project DISCLAIMER The information contained in this Request for Qualification cum Request for Proposal document (the “RFQ cum RFP”) or subsequently provided to Bidder(s), whether verbally or in documentary or any other form, by or on behalf of Uttarakhand Tourism Development Board (the “Authority”) or any of their employees or advisors, is provided to Bidder(s) on the terms and conditions set out in this RFQ cum RFP and such other terms and conditions subject to which such information is provided. This RFQ cum RFP is not an agreement and is neither an offer nor invitation by the Authority to the prospective bidder(s) (the “Bidder”) or any other person. The purpose of this RFQ cum RFP is to provide interested parties with information that may be useful to them in the formulation of their Bid for qualification pursuant to this RFQ cum RFP (the “Bid”). This RFQ cum RFP includes statements, which reflect various assumptions and assessments arrived at by the Authority in relation to the Project. Such assumptions, assessments and statements do not purport to contain all the information that each Bidder may require. This RFQ cum RFP may not be appropriate for all persons, and it is not possible for the Authority, its employees or advisors to consider the investment objectives, financial situation and particular needs of each party who reads or uses this RFQ cum RFP. The assumptions, assessments, statements and information contained in this RFQ cum RFP may not be complete, accurate, adequate or correct. Each Bidder should therefore, conduct its own investigations and analysis and should check the accuracy, adequacy, correctness, reliability and completeness of the assumptions, assessments, statements and information contained in this RFQ cum RFP and obtain independent advice from appropriate sources. Information provided in this RFQ cum RFP to the Bidder(s) is on a wide range of matters, some of which depends upon interpretation of law. The information given is not an exhaustive account of statutory requirements and should not be regarded as a complete or authoritative statement of law. The Authority accepts no responsibility for the accuracy or otherwise for any interpretation or opinion on law expressed herein. The Authority, its employees and advisors make no representation or warranty and shall have no liability to any person, including any Bidder, under any law, statute, rules or regulations or tort, principles of restitution or unjust enrichment or otherwise for any loss, damages, cost or expense which may arise from or be incurred or suffered on account of anything contained in this RFQ cum RFP or otherwise, including the accuracy, adequacy, correctness, completeness or reliability of the RFQ cum RFP and any assessment, assumption, statement or information contained therein or deemed to form part of this RFQ cum RFP or arising in any way in the Bidding Process. The Authority also accepts no liability of any nature whether resulting from negligence or otherwise howsoever caused arising from reliance of any Bidder upon the statements contained in this RFQ cum RFP. The Authority may, in its absolute discretion but without being under any obligation to do so, update, amend or supplement the information, assessment or assumptions contained in this RFQ cum RFP. The issue of this RFQ cum RFP does not imply that the Authority is bound to select and short- list pre-qualified Bids for Bid Stage or to appoint the selected Bidder or Concessionaire, as the case may be, for the Project and the Authority reserves the right to reject all or any of the Bids or Bids without assigning any reasons whatsoever. The Bidder shall bear all its costs associated with or relating to the preparation and submission of its Bid including but not limited to preparation, copying, postage, delivery fees, expenses Page 3 RFQ-cum-RFP – Surkhanda Devi Ropeway Project associated with any demonstrations or presentations which may be required by the Authority or any other costs incurred in connection with or relating to its Bid. All such costs and expenses will remain with the Bidder and the Authority shall not be liable in any manner whatsoever for the same or for any other costs or other expenses incurred by an Bidder in preparation or submission of the Bid, regardless of the conduct or outcome of the Bidding Process. Nothing in this RFQ cum RFP shall constitute the basis of a contract which may be concluded in relation to the Project nor shall such documentation/information be used in construing any such contract. Each Bidder must rely on the terms and conditions contained in any contract, when, and if, finally executed, subject to such limitations and restrictions which may be specified in such contract. The Bidders are prohibited from any form of collusion or arrangement in an attempt to influence the selection and award process of the Bid. Giving or offering of any gift, bribe or inducement or any attempt to any such act on behalf of the Bidder towards any officer/employee of Authority or to any other person in a position to influence the decision of the Authority for showing any favour in relation to this RFQ cum RFP or any other contract, shall render the Bidder to such liability/penalty as the Authority may deem proper, including but not limited to rejection of the Bid of the Bidder and forfeiture of its Bid Security. Laws of the Republic of India are applicable to this RFQ cum RFP. Each Bidder‟s procurement of this RFQ cum RFP constitutes its agreement to, and acceptance of, the terms set forth in this Disclaimer. By acceptance of this RFQ cum RFP, the recipient agrees that this RFQ cum RFP and any information herewith supersedes document(s) or earlier information, if any, in relation to the subject matter hereto Page 4 RFQ-cum-RFP – Surkhanda Devi Ropeway Project 1. INTRODUCTION 1.1 Background 1.1.1 Uttarakhand Tourism Development Board (the “Authority” / UTDB) on behalf of Government of Uttarakhand (GoU) is engaged in the development of tourism in the state of Uttarakhand and as part of this endeavor, the Authority has decided to undertake development of aerial passenger ropeway between Kaddukhal and Surkanda Devi Temple (the “Project”) through Public Private Partnership Mode on Build, Operate and Transfer (the "BOT") basis, and has decided to carry out the bidding process for selection of the bidder to whom the Project may be awarded. Uttarakhand Infrastructure Projects Company Private Limited (“UIPC”) has been appointed for managing the bid process for selecting a technically and financially capable entity to design, develop, finance, construct, manage, operate, maintain and transfer the Project. IL&FS Infrastructure Development Corporation (“IL&FS IDC”) has been appointed as advisor to UIPC for project conceptualization, development, structuring, bid process management and assisting in final selection of the project developer. Brief particulars of the Project are as follows: Sn Name of the Project Length of the Indicative Project Cost Ropeway (approx.) 1. Surkanda Devi Ropeway Project 500 m Rs. 5 crores A proposed layout plan has also been attached in Annex- VI of Appendix-I for reference. In order to identify and select an entity for award of the Project, the Authority intends to carry out a single-stage competitive & integrated bidding process (the „Bidding Process‟). The evaluation of the Bids would be carried out in two (2) mutually distinct and sequential stages. The first stage would be the qualification stage which would involve a test for responsiveness based on qualification criteria set forth herein. In the qualification stage, the qualification proposal comprising information of the Bidders on their technical capacity and financial capacity for undertaking the Project would be evaluated. Based on this stage, only those Bids that meet the technical capacity and financial capacity as set out in this RFQ cum RFP for the Project would be shortlisted / qualified and their financial bid would be opened for identification and selection of the Bidder to whom the Project, subject to the terms of this RFQ cum RFP, be awarded (the „Selected Bidder‟) 1.1.2 The Selected Bidder, who is either an individual or a Consortium shall incorporate a Project Special Purpose Vehicle (“Project SPV”) under the Companies Act, 1956 (the “Concessionaire”), to undertake designing, engineering, financing, procurement, construction, operation and maintenance of the Project under and in accordance with the provisions of the concession agreement (the “Concession Agreement”) to be entered into between the Concessionaire and the Authority with the Selected Bidder as the confirming party to the Concession Agreement in the form provided by the Authority as part of the Bidding Documents.