MONROE COUNTY COUNCIL AGENDA Cheryl Munson, President Shelli Yoder, Vice-President REGULAR SESSION Ryan Cobine Rick Dietz Nat U Hill III Meeting Room Marty Hawk Monroe County Courthouse Lee Jones 100 W Kirkwood Avenue Geoff McKim Bloomington, IN 47404 R. Michael Flory, Council Attorney OCTOBER 13, 2015 at 5:00 PM 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. PUBLIC COMMENT 4. DEPARTMENT UPDATES 5. VETERANS’ AFFAIRS OFFICE, Larry Catt A. Request Approval of Job Description for the Veterans’ Service Officer/Director (awaiting WIS classification response). <><><><><> B. Request for Approval to move the Veterans’ Service Officer/Director for the 2016 Salary Ordinance from Part-Time to Full-Time FUND 1000-012, General FROM: 10.0001 20 hrs PAT II MIDPOINT $21,024.50 TO: 10.0001 40 hrs PAT II MIDPOINT $42,049.00 (See Fiscal Impact – Exhibit A) _______________________________________________________________________________________ 6. COMMISSIONER’S OFFICE, Angie Purdie A. Request for Creation of New Fund with Budget Lines and Simultaneous Additional Appropriations FUND 1000-0070, General – Energy Challenge 20.0001 Administration Fee $ 574.51 30.0001 Supplies $23,300.39 30.0002 Training $ 2,500.00 30.0003 Food Service $ 660.00 TOTAL $27,034.90 1 <><><><><> B. Request for Approval for Additional Appropriation FUND 2502-000, Cable Franchise 30.0005 Telephone Ser/Data Processing $50,000.00 <><><><><> C. Request for Approval for the 2015 GO Bond Ordinance of Appropriation of $2,000,000.00 for a number of public improvement projects that benefit the community. _______________________________________________________________________________________ 7. CORONER’S OFFICE, Nicole Meyer Request for Approval for Additional Appropriations FUND 1000-007, General 11.8201 PERF $ 4,150.00 30.0005 Autopsies $60,000.00 TOTAL $64,150.00 _______________________________________________________________________________________ 8. PROBATION OFFICE, Linda Brady A. Request for Creation of New Fund with Budget Line and Simultaneous Additional Appropriation FUND 8110-001, Juvenile Accountability Block Grant (JABG) 30.0001 Travel/Training $16,635.00 <><><><><> B. Request for Creation of New Fund with Budget Lines and Simultaneous Additional Appropriations FUND 8110-002, Juvenile Accountability Block Grant (JABG) 30.0001 Contractual $104,300.09 30.0002 Computer Maintenance / Software $ 9,090.91 TOTAL $113,391.00 _______________________________________________________________________________________ 9. YOUTH SERVICES BUREAU, Kim Meyer A. Request for Creation of New Budget Lines and Simultaneous Additional Appropriations FUND 8120-003, Runaway & Homeless Youth Grant (RHY) 10.0001 Counselor $ 42,817.00 10.0002 Safe Place Coordinator $ 36,793.00 11.7601 Longevity $ 800.00 11.8001 FT Health/Dental/Life $ 16,718.00 11.8003 FT Unemployment $ -0- 11.8101 FICA $ 6,152.00 11.8201 PERF $ 11,305.00 20.0001 Safe Place Office Supplies $ 300.00 20.0002 Safe Place Materials $ 6,000.00 2 30.0001 Professional Services $ 29,177.00 30.0011 Mileage $ 1,100.00 30.0013 Staff Training $ 9,478.00 TOTAL $160,640.00 <><><><><> B. Request for Creation of New Budget Line and Simultaneous Additional Appropriation FUND 9111-003, 1503 YSB Grant 12.7801 Hourly $757.00 _______________________________________________________________________________________ 10. AVIATION OFFICE, Bruce Payton Request for Creation of New Fund with Budget line and Simultaneous Additional Appropriations FUND 4801-331, Construction 40.0022 Perimeter Fence Skirting Phase 1 $450,000.00 _______________________________________________________________________________________ 11. PLANNING DEPARTMENT, Larry Wilson A. Request to Hire Senior Planner at the Midpoint 1000-079-10.0008 Senior Planner PAT IV 40 hrs MID $46,041.00 <><><><><> B. Request for Approval to Amend 2015 Salary Ordinance FUND 1000-079, General FROM: 10.0006 Planner 1 35 hrs $36,232.00 10.0007 Planner/GIS 35 hrs $36,232.00 10.0013 Planner/GIS 35 hrs $36,232.00 TO: 10.0006 Planner 1 40 hrs $41,408.00 10.0007 Planner/GIS 40 hrs $41,408.00 10.0013 Planner/GIS 40 hrs $41,408.00 (See Fiscal Impact – Exhibit B) <><><><><> C. Request for Approval to Transfer Funds FUND 1000-079, General FROM: 12.7801 Hourly/Work Study $10,008.00 TO: 30.0007 Consultant Fees/Legal Expenses $10,008.00 <><><><><> 3 D. Request for Creation of New Fund with Budget Lines FUND 9127-000, Limestone Heritage Project 30.0012 Website Design/Development 30.0013 Domain Name/Maintenance 30.0014 Annual Site Maintenance/Hosting 30.0015 Software Licensing 30.0016 Printing/Supplies/Miscellaneous (Request for additional appropriations was received after the deadline, will submit for approval at the October 27 Session.) <><><><> E. Request for Creation of New Fund with Budget Lines FUND 9128-000, Indiana Landmarks/Indiana Humanities Educational Outreach Program 30.0017 Project Consultant 30.0018 Travel/PerDiem 30.0019 Supplies/Equipment 30.0020 Printing/Postage (Request for additional appropriations was received after the deadline, will submit for approval at the October 27 Session.) _______________________________________________________________________________________ 12. AUDITOR’S OFFICE, Steve Saulter A. Request for Approval to Transfer Funds FUND 1216-000, Auditors Ineligible Deductions FROM: 20.0001 Office Printing and Supply $500.00 TO: 30.0012 Legal Notices $500.00 <><><><><> B. Request for Approval to Amend 2015 Salary Ordinance FUND 1121-002, General COIT FROM: 12.7801 Part-Time Hourly Range: $10.00 - $15.00 TO: 12.7801 Part-Time Hourly Range: $10.00 - $19.25 (Auditor requests that this be retro to April 1, 2015) <><><><><> C. Request to Approve Revised Job Description FUND 1121-002, General COIT 10.0004 Payroll Financial Representative <><><><><> 4 D. Request for Approval to Amend 2015 Salary Ordinance FUND 1121-002, General COIT FROM: 10.0004 Payroll Financial Rep COMOT V 35 hrs 1 Year $32,995.00 TO: 10.0004 Payroll Financial Rep PAT IV 35 hrs 1 Year $38,375.00 (See Fiscal Impact – Exhibit C) _______________________________________________________________________________________ 13. TREASURER’S OFFICE, Cathy Smith A. Request Approval of Revised Job Description for Financial Cash Manager, 10.0003 FUND 1121-003, General COIT <><><><><> B. Request for Approval to Amend 2015 Salary Ordinance FUND 1121-003, General COIT FROM: 10.0003 Financial/Cash Book 35hrs PAT II MIDPOINT $35,793.00 TO: 10.0001 Financial Cash Manager 40 hrs PAT IV MIDPOINT $40,286.00 (See Fiscal Impact – Exhibit D) <><><><><> C. Request for Approval to Reinstate Position FUND 1121-003, General COIT 10.0004 Deputy/Judgments COMOT III 35 hrs $29,575.00 _______________________________________________________________________________________ 14. RECORDER’S OFFICE, Eric Schmitz Request for Approval for Creation of New Budget Line and Simultaneous Additional Appropriations FUND 1000-004, General 30.0008 Records Management Contractual $10,000.00 (This is a housekeeping issue that will be handled by Mr. Flory) _______________________________________________________________________________________ 5 15. 2016 BUDGET A. 2016 Budget Adoption B. Petition to Appeal for an Increase Above the Maximum Levy and Council Resolution C. Approval of the 2016 Salary Ordinance _______________________________________________________________________________________ 16. APPROVAL OF MINUTES FOR: -August 11, 2015 Regular Session -August 25, 2015 Work Session -September 8, 2015 Regular Session _______________________________________________________________________________________ 17. OTHER COUNCIL BUSINESS A. Resolutions of Appreciation -Alex Tanford: Alcoholic Beverage Commission -Terry Robbins: EQUAS <><><><><> B. Recommendation for Appointment (from Council Appointments Committee) -Katherine (Kitty) Liell – Alcoholic Beverage Commission -Andrew Guenther, Jr. – EQUAS <><><><><> C. Council Comments _______________________________________________________________________________________ 18. Adjournment 6 POSITION DESCRIPTION COUNTY OF MONROE, INDIANA POSITION: Veterans’ Service Officer/Director DEPARTMENT: Monroe County Veterans' Affairs WORK SCHEDULE: As Assigned JOB CATEGORY: PAT II (Professional, Administrative, Technological) DATE WRITTEN: January, 2007 STATUS: Part-time Full Time REVISED September 2015 FLSA STATUS: Exempt To perform this position successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed in this document are representative of the knowledge, skill, and/or ability required. Monroe County provides reasonable accommodation to qualified employees and applicants with known disabilities who require accommodation to complete the application proves or perform essential functions of the job, unless the accommodation would cause an undue hardship. Incumbent serves as Veterans' Service Officer/Director for Monroe County, responsible for providing information and assistance to veterans, their dependents, and survivor(s) on benefit programs and entitlement criteria. DUTIES: Provides veterans’ benefits information to veterans, their dependents and survivors, local government agencies, and the media by responding to inquiries in person, by mail, by telephone, and email. Provides benefit information through newspaper articles, web page, local television and radio, and public speaking engagements. Researches medical conditions and obtain necessary medical records and statements from physicians to support the claims(s). Assists eligible veterans and dependents in procurement and proper completion of initial