MEETINGS OF THE Management Committees Transit Management Rail Management TMC/RMC Committee Committee Joint Meeting (TMC) (RMC) Date: April 1, 2020 Starting Time 11:00 a.m. Meetings to occur sequentially Location: Valley Metro Lake Powell Conference Room (10A) 101 N. 1st Avenue, 10th Floor Phoenix If you require assistance accessing the meetings on the th th 10 floor, please go to the 14 floor or call 602.262.7433. Valley Metro I 101 N. 1st Ave. Phoenix, AZ 85003 602.262.7433 Agenda March 25, 2020 Joint Meeting Agenda Transit Management Committee And Rail Management Committee Wednesday, April 1, 2020 Lake Powell Conference Room 101 N. 1st Avenue, 10th Floor 11:00 a.m. Action Recommended 1. Public Comment (yellow card) 1. For Information The public will be provided with an opportunity at this time to address the committees on non-agenda items and all action agenda items. Up to three minutes will be provided per speaker unless the Chair allows more at his/her discretion. A total of 15 minutes for all speakers will be provided. 2. Chief Executive Officer’s Report 2. For information Scott Smith, CEO, will brief the TMC/RMC on current issues. 3. COVID-19 Update 3. For information An update on transit operation impacts related to COVID-19 will be provided. 4. Minutes 4. For action Minutes from the March 4, 2020 TMC/RMC meeting are presented for approval. 5. Videography Services Contract Award 5. For action Scott Smith, CEO, will introduce Hillary Foose, Director Communications and Strategic Initiatives, who will request that the TMC/RMC forward to the Boards of Directors Valley Metro I 101 N. 1st Ave. Phoenix, AZ 85003 602.262.7433 authorization for the CEO to execute multiple two-year base contracts with two, one-year options with the following: The Flip Side Communications, DigiVid 360, Matter Films, Hernandez Creative and WulfenBear Media for videography services. Total expenditures across all vendors will not exceed $170,000 for the first two years. The RPTA and VMR portions are split equally in the amount of $85,000 each. 6. Travel, Expenditures and Solicitations 6. For information The monthly travel, expenditures and solicitations for Valley Metro RPTA and Valley Metro Rail are presented for information. 7. Future Agenda Items Request and Update on 7. For information Current Events Chairs Wright and Methvin will request future agenda items from members, and members may provide a report on current events. 8. Next Meeting 8. For information The next meeting of the TMC/RMC is scheduled for Wednesday, May 6, 2020 at 11:00 a.m. Qualified sign language interpreters are available with 72 hours notice. Materials in alternative formats (large print or flash drive) are available upon request. For further information, please call Valley Metro at 602-262-7433 or TTY at 602-251-2039. To attend this meeting via teleconference, contact the receptionist at 602-262-7433 for the dial-in-information. The supporting information for this agenda can be found on our web site at www.valleymetro.org. 2 Information Summary DATE AGENDA ITEM 1 March 25, 2020 SUBJECT Public Comment PURPOSE The public will be provided with an opportunity at this time to address the committees on non-agenda items and all action agenda items. Up to three minutes will be provided per speaker unless the Chair allows more at his/her discretion. A total of 15 minutes for all speakers will be provided. COST AND BUDGET None RECOMMENDATION This item is presented for information only. BACKGROUND | DISCUSSION | CONSIDERATION None COMMITTEE PROCESS None CONTACT Scott Smith Chief Executive Officer 602-262-7433 [email protected] ATTACHMENT None Valley Metro I 101 N. 1st Ave. Phoenix, AZ 85003 602.262.7433 Information Summary DATE AGENDA ITEM 2 March 25, 2020 SUBJECT Chief Executive Officer’s Report PURPOSE Scott Smith, Chief Executive Officer, will brief the TMC/RMC on current issues. COST AND BUDGET None RECOMMENDATION This item is presented for information only. BACKGROUND | DISCUSSION | CONSIDERATION None COMMITTEE PROCESS None CONTACT Scott Smith Chief Executive Officer 602-262-7433 [email protected] ATTACHMENT None Valley Metro I 101 N. 1st Ave. Phoenix, AZ 85003 602.262.7433 Information Summary DATE AGENDA ITEM 3 March 25, 2020 SUBJECT COVID-19 Update PURPOSE An update on transit operation impacts related to COVID-19 will be provided. COST AND BUDGET None RECOMMENDATION This item is presented for information only. BACKGROUND | DISCUSSION | CONSIDERATION None COMMITTEE PROCESS None CONTACT Scott Smith Chief Executive Officer 602-262-7433 [email protected] ATTACHMENT None Valley Metro I 101 N. 1st Ave. Phoenix, AZ 85003 602.262.7433 Minutes DATE AGEDNA ITEM 4 March 25, 2020 Joint Meeting of Transit Management Committee and Rail Management Committee Wednesday, March 4 2020 Lake Powell Conference Room 101 N. 1st Avenue, 10th Floor 11:00 a.m. Transit Management Committee Participants Josh Wright, City of Chandler, Chair Jesus Sapien for Ed Zuercher, City of Phoenix, Vice Chair Gina Montes, City of Avondale (phone) Roger Klingler, City of Buckeye Autumn Grooms for Crystal Dyches, City of El Mirage (phone) Dave Trimble, Town of Fountain Hills (phone) Nicole McCarty for Mary Goodman, Town of Gilbert Kevin Link for Kevin Phelps, City of Glendale Julie Arendall, City of Goodyear Scott Butler for Chris Brady, City of Mesa Erik Strunk, City of Peoria Bruce Gardner, Town of Queen Creek Dan Worth, City of Scottsdale Kristen Taylor for Terry Lowe, City of Surprise (phone) Steven Methvin, City of Tempe Members Not Present Aubree Perry, ADOT Reed Kempton, Maricopa County City of Tolleson Rail Management Committee Participants Steven Methvin, City of Tempe (Chair) Scott Butler for Chris Brady, City of Mesa (Vice Chair) Jesus Sapien for Ed Zuercher, City of Phoenix Josh Wright, City of Chandler Chair Wright called the meeting to order at 11:02 a.m. Valley Metro I 101 N. 1st Ave. Phoenix, AZ 85003 602.262.7433 All right. Good morning, everybody. We're going to go ahead and call this Joint Meeting of the Transit Management Committee and Rail Management Committee to order. Welcome everybody this morning. 1. Public Comment None. 2. Chief Executive Officer’s Report Mr. Smith provided an update on the following items: Customer Experience Coordinators (video) Love Our Community Event (19th North) Calendar Special RTAG workshop on March 17 at 11:30 a.m. 3. Minutes Chair Wright said the next item is the minutes from the February 5, 2020 joint meeting. IT WAS MOVED BY ROGER KLINGLER, SECONDED BY STEVEN METHVIN AND UNANIMOUSLY CARRIED TO APPROVE THE JANUARY 8, 2020 JOINT TMC/RMC MEETING MINUTES. 4. Fiscal Year 2019 Transit Performance Report Chair Wright said Next item of business, Item Number 4, Fiscal Year 2019 Transit Performance Report. Mr. Smith. Mr. Smith said Thank you, Mr. Chair. I'd like it introduce Marty Zeich who will present the Transit Performance Report, the -- or known as TPR. Marty. Mr. Zeich provided a presentation which included the following: System Summary All Modes – Historical Trends (ridership) All Modes – Historical Trends (operating cost per vehicle revenue miles Bus System Historical Trends Bus System Ridership Deep Dive (3 slides) Bus System Peer Comparison 2 Rail System Historical Trends Rail System Peer Comparison Paratransit Historical Trends Paratransit Peer Comparison Mr. Methvin said Thank you for the presentation you do a great job presenting it. What reasons are we -- should we understand is this trend for a national decrease in ridership on the buses? Mr. Ziech said that's a great question. And it is a national trend for buses as well as frankly most modes and they don't have a complete answer. It's -- it's there's just so many factors that go into why somebody would choose to take a trip versus not take a trip. But the majority of the research coming out of the National Transportation Board as well as the federal government is essentially saying that we see an increase in incomes tied with a relatively calm gas price market. So gas prices are staying low, people have more money that is showing an increase in car sales and then you're also seeing an increase in the number of people that are choosing alternative work modes: work from home, compressed work weeks. So all that being said, I wouldn't necessarily say that there's a huge cause for concern. This is just something that we're seeing nationally as everything ebbs and flows just the current trajectory is not necessarily towards a huge boost in transit ridership. Mr. Phelps said well, let me get my conditions out of the way here real quick. I want to plead for a little bit of grace from my Board members and from staff. I'm going to use the new guy card a little bit. I've been here only four years so some things I'm going to talk about maybe, you know, maybe a little bit off kilter, but it's more designed not to be critical at all. I think this -- our -- this division or this organization does a phenomenal job, but it's more just the kind of contemplation as I was looking at the so don't need a report, Scott. Don't a necessarily response back. But, I guess, if I -- if I propose that I had a solution that would increase ridership by say 10 or 20 percent for the cost of $5 million when we have a $211 million operating budget. I would assume most of us on this -- at the dais here and most of the staff would say that's really worthwhile pursuing.