EAST BAY MUNICIPAL UTILITY DISTRICT REQUEST FOR QUOTATION (RFQ) No. 2117 for Liquid Carbon Dioxide Storage Tank and Vaporizer Systems Contact Person: Ali Sheikholeslami, Project Manager Phone Number: 510-287-2047 E-mail Address: [email protected] For complete information regarding this project, see RFQ posted at https://www.ebmud.com/business-center/materials-and-supplies-bids/current-requests- quotation-rfqs/ or contact the EBMUD representative listed above. Please note that prospective bidders are responsible for reviewing this site during the RFQ process, for any published addenda regarding this RFQ. RESPONSE DUE by 1:30 p.m. on June 30, 2021 at EBMUD, Purchasing Division 375 Eleventh St., First Floor Oakland, CA 94607 EAST BAY MUNICIPAL UTILITY DISTRICT RFQ No. 2117 for Liquid Carbon Dioxide Storage Tank and Vaporizer Systems TABLE OF CONTENTS I. STATEMENT OF WORK ........................................................................................................... 3 A. SUMMARY OF SCOPE .......................................................................................................... 3 B. BIDDER QUALIFICATIONS .................................................................................................... 3 C. SPECIFIC REQUIREMENTS .................................................................................................... 4 D. DELIVERABLES / REPORTS ................................................................................................... 6 E. INSPECTION ......................................................................................................................... 7 F. FAILURE TO MEET SPECIFICATIONS ..................................................................................... 7 II. CALENDAR OF EVENTS ........................................................................................................... 8 III. DISTRICT PROCEDURES, TERMS, AND CONDITIONS ................................................................ 8 A. RFQ ACCEPTANCE AND AWARD .......................................................................................... 8 B. DEVIATIONS, AND EXCEPTIONS ........................................................................................... 9 C. PRICING ................................................................................................................................ 9 D. PRICE ADJUSTMENTS ........................................................................................................... 9 E. NOTICE OF INTENT TO AWARD AND PROTESTS ................................................................ 10 F. METHOD OF ORDERING .................................................................................................... 11 G. TERM .................................................................................................................................. 11 H. WARRANTY ........................................................................................................................ 11 I. INVOICING ......................................................................................................................... 12 J. MILESTONES ...................................................................................................................... 13 K. LIQUIDATED DAMAGES ..................................................................................................... 14 L. BONDS ............................................................................................................................... 16 M. COPY RIGHTS AND WORK PRODUCTS ............................................................................... 17 N. INDEPENDENT CONTRACTOR ............................................................................................ 17 O. NONDISCLOSURE OF CONFIDENTIAL INFORMATION ....................................................... 18 P. ASSIGNMENTS/SUBCONTRACTS ....................................................................................... 18 Q. THIRD PARTY RIGHTS ......................................................................................................... 18 R. SUPPLIER’S REPRESENTATIONS ......................................................................................... 18 S. CONTRACT DOCUMENTS ................................................................................................... 20 T. SEVERABILITY ..................................................................................................................... 21 IV. RFQ RESPONSE SUBMITTAL INSTRUCTIONS AND INFORMATION ......................................... 21 A. DISTRICT CONTACTS .......................................................................................................... 21 B. SUBMITTAL OF RFQ RESPONSE ......................................................................................... 22 REV: 02/23/21 ATTACHMENTS EXHIBIT A – RFQ RESPONSE PACKET EXHIBIT B – INSURANCE REQUIREMENTS EXHIBIT C – GENERAL REQUIREMENTS EXHIBIT D – IRAN CONTRACTING ACT CERTIFICATION EXDIBIT E – BOND FORMS EXHIBIT F – ASSIGNMENT ASSUMPTION & CONSENT EXHIBIT G – TECHNICAL DRAWINGS AND SPECIFICATIONS 01 31 23.10 – Web Based Construction Document Management 01 33 00 – Submittal Procedures 01 45 47 – Shop Inspection 01 61 01 – Electrical Requirements for Mechanical Package Systems 01 75 17 – Field Testing and Startup 01 79 00 – Demonstration and Training 01 81 02 – Seismic Design Criteria 05 05 24 – Shop Welding 05 05 26 – Flange Bolting 40 95 13 – Process Control Panels and Hardware 43 08 01 – Carbon Dioxide Storge Tank System Drawing 50600J511 Drawing 50900J016 Drawing 51000J039 Extra High Pressure Flanges 325EA High Pressure Flanges 324-EA P&ID Symbology Appendix A REV: 02/23/21 Liquid Carbon Dioxide Storage Tank and Vaporizer Systems I. STATEMENT OF WORK A. SUMMARY OF SCOPE It is the intent of these specifications, terms, and conditions to describe the requirements for furnishing equipment and providing services for three (3) complete Liquid Carbon Dioxide Storage Tank And Vaporizer Systems (LCDS), including Programmable Logic Controller (PLC) and all necessary piping, valves, electrical equipment and appurtenances for installation at the East Bay Municipal Utility District (District)‘s Orinda, Lafayette, and Walnut Creek Water Treatment Plants (WTPs) under one or more public works construction projects (each a “Construction Project”.) Each LCDS and associated components shall fully vaporize the carbon dioxide liquid to feed into Carbonic Acid Dissolution Systems (by others). The equipment will be furnished by the successful Bidder (also referred to, as appropriate, “Supplier”) under an agreement (Supplier Agreement) with the District. In addition, the Supplier shall provide design coordination, submittals, start-up, testing, and training services as described herein. The scope of services is further described below under Specific Requirements and are sometimes referred to in this document as the “Project,” the “Work” or the “Services.” The equipment will be installed by a construction contractor, also known as the “Installer” for each Construction Project to be selected by the District at a later date. The Supplier Agreement between the District and Supplier will be assigned to the Installer for each Construction Project for which the equipment supplied by the Supplier will be utilized, after the Installers are selected and the Construction Project contracts awarded by the District. By submitting an RFQ response, the Bidder acknowledges and agrees to such an assignment on terms set forth in the attached Assignment Assumption and Consent Agreement form, or similar terms. The Supplier shall deliver the fully executed Assignment Assumption and Consent Agreements to the District within 15 days after receipt of request from the District. B. BIDDER QUALIFICATIONS 1. Bidder Minimum Qualifications a. Bidders shall have designed, manufactured, assembled specific equipment and components, and supplied LCDSs for at least five years for industrial or municipal drinking water facilities in the United States and/or Canada, with an established record of successful operation of such equipment and components. Provide references to at least five (5) LCDS shall be currently operating municipal or industrial installations, which have been in successful operation for a minimum of three (3) years within the previous five (5) years as of this RFQ date and use equipment similar to what is RFQ No. 2117 Page 3 Liquid Carbon Dioxide Storage Tank and Vaporizer Systems required by this specification. Bidder shall provide references information on the form included in Exhibit A. b. Bidder’s Project Manager, start-up personnel, and training personnel who will be assigned to the Project and will be responsible for all specified deliverables shall have successfully completed a minimum of three (3) projects of comparable scope of supply and complexity to this Project within the last five (5) years. The resume of the Bidder’s Project Manager, start-up, and training personnel shall be provided in the RFQ response. c. Bidder shall possess all permits, licenses, and professional credentials necessary to supply product and perform services as specified under this RFQ. C. SPECIFIC REQUIREMENTS 1. The Contract Documents for the Supplier Agreement consists of the documents listed in Section III.S.1. 2. Supplier shall furnish the Goods and Services as specified or indicated in the Contract Documents, further defined herein: