Tele : 23014916 Dte Gen of Ord Services Fax : 23793338 Master Gen of Ord Branch TPC Cell (CV Coord), R.No.501 D-11,Wing ,Sena Bhanvan Army HQ DHQ PO New Delhi-110011 REQUEST FOR PROPOSAL FOR RATE CONTRACT OF SPARES OF ALS TO BE OPENED ON 01 OCT 2018 (DTE GEN OF ORD SERVICES) 1. The online Bids under Open Tender Enquiry on Two Bid System are invited by the Dte Gen of Ord Services for and on behalf of the President of India for supply of items listed in Part II of this RFP. The tender reference number is 40011/TPC/OS/CV/RC-ALS SPARES/ 2018-19 and can be viewed at www.eprocure.gov.in. 2. The address and contact numbers for sending Bids or seeking clarifications regarding this RFP are given below:- (a) Bids/queries to be addressed Directorate General of Ordnance Services to (b) Postal Address for sending the Dte Gen of Ord Services bid related documents Master Gen of Ord Branch Director OS Proc(CV) R.No 423, D- II Wing Sena Bhawan, IHQ of MOD(Army) DHQ PO New Delhi-110011 (c) Name/designation of the Director, Procurement (CV) contact personnel (d) Telephone numbers of the 011-23014916 contact personnel (e) Fax number 011-23793338 (f) e-mail [email protected] 2 3. The Request for Proposal (RFP) consists of five parts as indicated below. (a) Part I. Contains General Information and Instructions for the Bidders about the RFP such as the time, place of submission and opening of tenders, Validity period of tenders etc. (b) Part II. Contains essential details of the items/services required, such as the Schedule of Requirements (SOR), Technical Specifications, Delivery Period, Mode of Delivery and Consignee details. (c) Part III. Contains Standard Conditions of RFP, which will form part of the Contract with the successful Bidder. (d) Part IV. Contains Special Conditions applicable to this RFP and which will also form part of the contract with the successful Bidder. (e) Part V. Contains Evaluation Criteria and Format for Price Bids. 4. This RFP is being issued with no financial commitment and the Buyer reserves the right to change or vary any part thereof at any stage. Buyer also reserves the right to withdraw the RFP, should it become necessary at any stage. 5. This RFP can be downloaded from www.eprocure.gov.in 3 PART I – GENERAL INFORMATION 1. Critical Dates. The critical dates with respect to the Tender ref No 40011/TPC/OS/CV/RC- ALS SPARES/ 2018-19 are as follows:- CRITICAL DATE SHEET Ser No Item Date Time (a) Published Date 31 Aug 2018 1700 hrs (b) 31 Aug 2018 Bid Document Download 1705 hrs (c) 31 Aug 2018 Clarification Start Date 1730 hrs (d) Pre bid meeting 18 Sep 2018 1100hrs (e) Bid Submission Start 31 Aug 2018 1800 hrs (f) Clarification End Date 19 Sep 2018 1600 hrs (g) Bid Submission End 01 Oct 2018 1200 hrs (h) Bid Opening start 01 Oct 2018 1230 hrs 2. Manner of Depositing Bids. The bids and documents will be deposited ONLINE ONLY on CPPP portal. No physical bid/ documents except EMD is required to be submitted. EMD instrument if applicable or exemption certificate need to be submitted in hard form in sealed envelope and dropped in the prescribed tender box. Commercial Bids will be submitted in the BOQ format and online only. 3. List of documents required for bidding is given at Appendix ‘A’. 4. Tender Fee - Nil. 5. Commercial Bids will be submitted in the BOQ format and online only. 6. E-Bid (ONLINE) (a) E-BidCover- I. Cover-I will contain the documents as per Appendix ‘A’ in a single PDF File and will be submitted online only. (b) E-Bid Cover – II. The COMMERCIAL BID should be submitted by the bidder duly digitally signed by the legal owner of the firm or the person auth by him to do so. Instructions for Online Bid Submission/ Instructions to the Bidder to submit the bids online through the Central Public Procurement Portal for e Procurement are available at (https://eprocure.gov.in/eprocure/app). Commercial bid packet will be submitted as Cover II and submitted online only in the form of “BOQ” (Bill of Quantities). 7. Location of the Tender Box. Tender Box is placed inside sentry post of gate No 4, D-II Wing, Sena Bhawan, DHQ PO, New Delhi -110 011. Only those Bids that are found in the tender box will be opened. Bids dropped in the wrong Tender Box will be rendered invalid 8. Modification and Withdrawal of Bids. (a) The Bidder may modify (resubmit) his bid after submission, as per the provisions available of the portal. No bid shall be modified after the deadline for submission of bids. (b) If bidder desires to withdraw before bid submission closing date/time, he may do so online in the portal and offline. Once bidder with-draws online, he cannot participate again in this tender. 4 (c) No bid may be withdrawn in the interval between the deadline for submission of bids and expiry of the period of the specified bid validity. Withdrawal of a bid during this period will result in Bidder’s forfeiture of bid security. 9. Clarification Regarding Contents of the Bids. During evaluation and comparison of bids, the Buyer may, at its discretion, ask the bidder for clarification of his bid. The request for clarification will be given in writing and no change in prices or substance of the bid will be sought, offered or permitted. 10. Rejection of Bids. Canvassing by the Bidder in any form, unsolicited letter, wilful default, forwarding of fake/forged documents in instant case or any other case with any Government Department, Poor performance of firm, post-tender correction may invoke summary rejection. Conditional Bids will not be accepted. 11. Validity of Bids. The Bids should remain valid till 180 days from the last date of submission of the Bids. 12. Earnest Money Deposit. Bidders are required to submit requisite Earnest Money Deposit (EMD) along with their bids. The EMD amount will be equal to the sum of Rupees of EMD amounts of all the items for which your firm is participating in this tender. EMD amounts are as per ‘EMD Amount column’ against each item as per Appx ‘B’. The consolidated EMD be submitted with details either in the form of an Account Payee Demand Draft, Fixed Deposit Receipt, Banker's Cheque or Bank Guarantee from any of the public sector banks or a private sector bank authorised to conduct government business as per Form DPM-16 (Available in MoD website).EMD is to remain valid for a period of forty-five days beyond the final bid validity period. EMD of the unsuccessful bidders will be returned to them at the th earliest after expiry of the final bid validity and latest on or before the 30 day after the award of the contract. The Bid Security of the successful bidder would be returned, without any interest whatsoever, after the receipt of Performance Security from them as called for in the contract. EMD is not required to be submitted by those Bidders who are registered with the Central Purchase Organization, National Small Industries Corporation (NSIC)/MSME or any Department of MoD or MoD itself. The EMD will be forfeited if the bidder withdraws or amends, impairs or derogates from the tender in any respect within the validity period of their tender. Note. Late submission of documents will NOT be accepted. No responsibility will be taken for postal delay or non delivery/non-receipt of Bid documents. Yours faithfully, Col Col OS (CV Proc) For and on behalf of the President of India Copy to:- Vehicle Factory Jabalpur - For info please. Jabalpurr-482009 DQAV - For info please. DGQA New Delhi -110011 5 PART II – ESSENTIAL DETAILS OF ITEMS/SERVICES REQUIRED 1. Schedule of Requirements. List of items required is as follows: Nomenclature/ description of S. Sec/ Part No stores Qty required No (a) LV7/STLN SPARES OF ALS AS PER LIST Supply order against the rate contract AT APPENDIX ‘B’ will be issued by the DDO/Depot concerned as and when the demand arises. 2. Technical Details. (a) Specifications/drawings, As per OEM/OES Specifications/Sellers Drawing/ as applicable Specifications (b) Technical details with Not applicable technical parameters 3. Special Conditions (a) Firms to bid for only those items wherein they are :- (i) Registered with DGQA for supply of the said item. or (ii) OEM or (iii) OES to OEM (b) OES to OEM firm shall provide proof of having successfully supplied to OEM the said item within past 5 years which will be evaluated based on the supply order and payment release document by the OEM. (c) The Firm should meet the requirements as per OEM/OES Specifications/ Sellers Drawing/Specification. 4. Rate Contract (a) Parallel Rate Contract. The Rate Contract Concluding Authority reserves the right to conclude more than one rate contract for the same item provided L2, L3….. and so on matches with the L1 rate so that parallel RC can be concluded. (b) Period of Contract. Rate Contract would be concluded, initially for one year, extendable by another one year, by the buyer on same terms and conditions and conditions provided there is no downward trend of rates. The extension of RC will be on the sole discretion of the buyer. The buyer reserves the right to extend/not extend the RC subject to delivery compliance by the supplier and the quality of stores delivered. 6 (c) Placement of Supply Orders upto last day of validity of RC.