CITY OF QUESNEL AGENDA QUESNEL MUNICIPAL COUNCIL REGULAR MEETING NO. 5 COUNCIL CHAMBERS - CITY HALL March 10, 2014 7:00 P.M. Page A. CALL TO ORDER: ACTING MAYOR ROODENBURG INVOCATION - Councillor Brisco B. APPROVAL OF AGENDA (Late Items): C. ADOPTION OF MINUTES: 4 - 14 1) Adopt Regular Council Meeting Minutes of February 24, 2014 15 - 16 2) Adopt Public Consultation Minutes of February 24, 2014 (Billy Barker Casino Primary Liquor License Application) D. PRESENTATIONS: E. ITEMS ARISING FROM PREVIOUS IN-CAMERA MEETINGS: F. COMMITTEE OF WHOLE MEETING: 17 1) Review and Adopt Recommendations from Committee of the Whole Session of March 3, 2014 18 - 19 2) Adopt Committee of the Whole Session Minutes of March 3, 2014 G. UNFINISHED BUSINESS: H. COMMITTEE/COUNCIL REPORTS: I. CITY STAFF REPORTS: 20 - 22 1) Administration Report #19B/14 - Primary Liquor License Application for Billy Barker Casino - Manager Turner to Report Page 1 of 56 REGULAR COUNCIL AGENDA MARCH 10, 2014 Page 23 - 24 2) Administration Report #21B/14 - Heavy Equipment Repair (Campbell Crescent Lots) - Bylaw 1732 Amendment - Manager Turner to Report 25 - 27 3) Administration Report #27/14 - Quesnel Healthier Communities Committee Grant Application - Director Bolton to Report 28 - 32 4) Accounts Payable Report EFT #213 Totaling $82,197.79; Cheque #65796 Totaling $695.00; Cheque #65797 to #65872 Totaling $212,048.65; 33 - 34 5) Administration Report #26/14 - Weight Restrictions/Commercial Vehicles - Director Bolch to Report [Addenda] J. COUNCIL INFORMATION PACKAGE: 35 1) Receive Council Information Package(s) - Issue(s) #26 K. CORRESPONDENCE: 36 - 37 1) Private Secretary to the Lieutenant Governor - "Sing Me A Song" Program 38 2) Quesnel Community Foundation - 13th Annual Awards Gala 39 - 40 3) Ministry of Forests Lands and Natural Resource Operation - Public Engagement - Managing Elk Population (17 page report available upon request) 41 4) District of West Kelowna - Medical Marihuana - Farm Status Designation L. CURRENT BYLAWS AND RESOLUTIONS: 42 - 45 1) Bylaw 1729 - Quesnel Downtown Business Improvement Area - Final Adoption 46 - 49 2) Bylaw 1730 - South Quesnel Business Improvement Area - Final Adoption 50 - 53 3) Bylaw 1731 - West Quesnel Business Improvement Area - Final Adoption 54 4) Bylaw 1732 - Zoning Amendment - Heavy Equipment Repair (Campbell Crescent Lots) - Rescind Second Reading and Second Reading as Amended M. PENDING BYLAWS: N. NEW BUSINESS: O. INFORMATION AND ANNOUNCEMENTS: 55 1) Upcoming Meetings 2) Gallery Questions Page 2 of 56 REGULAR COUNCIL AGENDA MARCH 10, 2014 Page 3) Council Information and Announcements 56 4) Committee Appointments P. ADJOURNMENT: Page 3 of 56 MEETING NO. 4 A Regular Meeting of the Municipal Council of the City of Quesnel was held on the 24th day of February, 2014 commencing at 7:00 p.m. in the City Hall Council Chambers. Present: Mayor Mary Sjostrom and Councillors: Mike Cave, Ed Coleman, Scott Elliott, Laurey-Anne Roodenburg and Sushil Thapar. Council Regrets: Councillor John Brisco Staff Members in Attendance: City Manager Byron Johnson, Director of Corporate and Financial Services Kari Bolton, Director of Public Works and Engineering Mike Bolch, Director of Community Services Jeff Norburn, Development Services Manager Tanya Turner, Communications Assistant Teann Ingram and Deputy Corporate Administrator Gina Albers. There were two members of the media in attendance and approximately fifty members present in the gallery for portions of the meeting. A. CALL TO ORDER: MAYOR SJOSTROM Mayor Sjostrom called the February 24, 2014 Regular Meeting of Council to order at 7:00 p.m. INVOCATION - COUNCILLOR BRISCO On behalf of Councillor Brisco, Councillor Cave provided the following invocation quoted from Abraham Lincoln: “I like to see a man proud of the place in which he lives. I like to see a man live so that his place will be proud of him.” B. APPROVAL OF AGENDA (LATE ITEMS): The following late items were added to the February 24, 2014 Regular Meeting of Council agenda: 1. Agenda Item O.7 - Correspondence - Quesnel School District - Youth Centre Partnership Agreement; and 2. Agenda Item O.8 - Correspondence - Ministry of Jobs, Tourism and Skills Training - Economic Essential Workshops. 14-04-73 MOVED Councillor Coleman, Seconded Councillor Cave and resolved: THAT Council approves the February 24, 2014 Regular Meeting Agenda as amended. CARRIED With no objections received from the gallery or Members of Council, Agenda Item H.1 - Miss Quesnel Royalty - Banner Presentation was discussed here before Agenda Item D.1 - Budget 2014 Overview presentation (Public Budget Input Session). C. MOVE INTO COMMITTEE OF THE WHOLE 14-04-74 MOVED Councillor Coleman, Seconded Councillor Cave and resolved: THAT Council moves into the February 24, 2014 Committee of the Whole/Public Budget Input session at 7:20 p.m. CARRIED Adopt Regular Council Meeting Minutes of February 24, 2014 Page 4 of 56 Meeting No. 4 2 February 24, 2014 D. BUDGET 2014 OVERVIEW D.1) Budget 2014 Overview - PowerPoint Presentation to the Public - Director Bolton to Present Director of Corporate and Financial Services reviewed for the public the Budget 2014 Overview PowerPoint presentation that highlighted the following: 1. Budget Process and Timetable; 2. Taxation Overview; 3. Utility Overview; 4. Industrial Taxation; and 5. Debt/Assets/Reserves of the City. Through Council questions, Director of Corporate and Financial Services confirmed the $260,009 additional funding requested for Phase I of the West Quesnel Land Stability Project will be for 2014. E. BUDGET 2014 - PUBLIC INPUT SESSION E.1) Written Submissions Deputy Corporate Administrator Gina Albers confirmed there were no written submissions received regarding the City's 2014 Budget. E.2) Oral Submissions Finance Chair, Councillor Ed Coleman, called for oral submissions three times from the gallery and/or media with none received. F. ADJOURNMENT - COMMITTEE OF THE WHOLE 14-04-75 MOVED Mayor Sjostrom, Seconded Councillor Roodenburg and resolved: THAT Council adjourns the February 24, 2014 Committee of the Whole (Public Budget Input Session) at 7:36 p.m. CARRIED G. ADOPTION OF MINUTES: G.1) Adopt Regular Council Meeting Minutes of February 3, 2014 14-04-76 MOVED Councillor Cave, Seconded Councillor Elliott and resolved: THAT Council approves the February 3, 2014 Regular Council Meeting Minutes. CARRIED (Discussed Agenda Items M.1 and M.2 here as Proponents in gallery attendance.) H. PRESENTATIONS: H.1) Miss Quesnel Royalty - Banner Presentation - Mayor Sjostrom to Present Miss Quesnel candidates received their Corporate Sponsor banners as well as Mayor Sjostrom presented the candidates with a City of Quesnel pin and a flower: - Shaylee Jack - Miss Lhtako Dene Nation - Lindy Alec - Nazko First Nation - Marlana Alec - Miss Nazko Economic Development Corporation Adopt Regular Council Meeting Minutes of February 24, 2014 Page 5 of 56 Meeting No. 4 3 February 24, 2014 - Kady Clement - Miss Digging Thunder Contracting - Kayleen Dillabough - Miss Attitude South - Mierie Sabbarwal - Miss Outer Limits Hair Studio - Michaela Fedoruk - Miss Julie's Edible Bouquets - Sierra Cook - Miss Bliss Also in attendance Miss Quesnel 2013 - Isla Butler, Quesnel Princess 2013 - Tenille McKenzie, Quesnel Princess 2013 - Tori Watson and Ashley Schmidt, Director of Miss Quesnel program. (Discussed Agenda Items M.1 and M.2 here as Proponents in gallery attendance.) I. ITEMS ARISING FROM PREVIOUS IN-CAMERA MEETINGS: J. COMMITTEE OF WHOLE MEETING: J.1) Review and Adopt Recommendations from Committee of the Whole Session of February 17, 2014 14-04-77 MOVED Councillor Cave, Seconded Councillor Thapar and resolved: THAT Council directs staff to research the number of all parking violations tickets issued and how many of these tickets have been paid. CARRIED 14-04-78 MOVED Councillor Coleman, Seconded Councillor Thapar and resolved: THAT Council receives the West Quesnel Land Stability Project provided by Jack Marsh estimating the 2014 deficit to $250,000, as information. CARRIED The above Resolution Number 14-04-78 was amended to read as follows: 14-04-79 MOVED Councillor Coleman, Seconded Councillor Roodenburg and resolved: THAT Council receives the West Quesnel Land Stability Project provided by Jack Marsh estimating the 2014 required additional investment/funding to $260,009, as information. CARRIED City Manager Byron Johnson confirmed the West Quesnel Land Stability project has two informational components that are released to the public. Firstly, the financial information is released every quarter through the capital report. Secondly, the technical information (land movement/water drainage) will be released once a full year's collection of data has been compiled. 14-04-80 MOVED Councillor Coleman, Seconded Councillor Elliott and resolved: THAT Council receives Administration Report 15C/14, regarding the Capital Budget Overview, as information. CARRIED 14-04-81 MOVED Councillor Coleman, Seconded Councillor Roodenburg and resolved: THAT Council receives Administration Report 15D/14, regarding the 2013 Estimated Reserves Balances, as information. CARRIED Adopt Regular Council Meeting Minutes of February 24, 2014 Page 6 of 56 Meeting No. 4 4 February 24, 2014 14-04-82 MOVED Councillor Coleman, Seconded Councillor Cave and resolved: THAT Council approves the increase in reserve transfers of $30,766 to the Fire Capital Reserve and $50,000 to the Equipment Reserve Fund. CARRIED 14-04-83 MOVED Councillor Coleman, Seconded Councillor Roodenburg and resolved: