Public Document Pack TONBRIDGE & MALLING BOROUGH COUNCIL EXECUTIVE SERVICES Gibson Building Chief Executive Gibson Drive Julie Beilby BSc (Hons) MBA Kings Hill, West Malling Kent ME19 4LZ West Malling (01732) 844522 Contact: Committee Services [email protected] 18 May 2015 ANNUAL COUNCIL - TUESDAY, 19TH MAY, 2015 I am now able to enclose, for consideration at the Tuesday, 19th May, 2015 meeting of the Council, the following reports that were unavailable when the agenda was printed. Agenda No Item 7. Returning Officer's Certificate (Pages 3 - 10) To receive the Returning Officer’s Certificate of the result of the elections. 10. Changes to the Constitution (Pages 11 - 38) Report of Director of Central Services and Monitoring Officer 11. Political Balance Arrangements (Pages 39 - 40) Report of Director of Central Services and Monitoring Officer 17. Programme of Meetings 2015/16 (Pages 41 - 46) To approve the programme of meetings for the ensuing year. J E BEILBY Chief Executive This page is intentionally left blank Agenda Item 7 TONBRIDGE AND MALLING BOROUGH COUNCIL ELECTION OF COUNCILLORS 7 MAY 2015 I hereby certify that the following persons were duly elected as councillors at the ordinary election of borough councillors held on 7 May 2015 to hold office until 2019. Elected Party Ward Councillor Mrs Jill Anderson Conservative Hadlow and 27 Great Elms East Peckham Hadlow Tonbridge TN11 0HT Councillor Ms Jean Atkinson Conservative Trench 9 Tamar Road Tonbridge TN10 3JS Councillor Owen Baldock Conservative Castle Luccombe 26 Great Elms Hadlow Tonbridge TN11 0HT Councillor Matthew Balfour Conservative Downs and St Piran's House Mereworth Teston Road Offham West Malling ME19 5PD Councillor Mrs Sarah Barker Conservative Kings Hill 15 Alderwick Grove Kings Hill West Malling ME19 4GB Councillor Michael Base Conservative Aylesford North 83 High Street and Aylesford Walderslade ME20 7AY Page 3 2 Elected Party Ward Councillor Mrs Pam Bates Conservative Trench 21 Severn Close Tonbridge TN10 3HS Councillor Mrs Sue Bell Conservative Snodland East Woodland View and Ham Hill 3 Tom Joyce Close Snodland ME6 5BU Councillor Robin Betts Conservative Wrotham, Winterdale Shaw Ightham and Platt House Lane Stansted Fairseat, Sevenoaks TN15 7LX Councillor Timothy Bishop Liberal Larkfield South Flat 6, 7 The Lakes Democrats Larkfield ME20 6GB Councillor Peter Bolt Conservative Judd 25 Cardinal Close Tonbridge TN9 2EN Councillor Jon Botten Conservative Medway Flat 20 Breach House Cannons Wharf Tonbridge TN9 1FD Councillor Vivian Branson Conservative Castle 26 Longmead Way Tonbridge TN10 3TG Councillor Mrs Barbara Brown Conservative Snodland West 3 St Katherines Lane and Snodland Holborough ME6 5EH Lakes Councillor Tom Cannon Conservative Ditton 16 Tonbridge Road Teston Maidstone ME18 5BU Page 4 3 Elected Party Ward Councillor Martin Coffin Conservative Wrotham, Hill Park Farm Ightham and Wrotham Hill Road Stansted Wrotham Sevenoaks TN15 7PX Councillor David Cure Conservative Judd 9 Lime Tree Close Tonbridge TN9 1LR Councillor Roger Dalton Conservative Burham and 13 Bell Crescent Wouldham Burham Rochester ME1 3SZ Councillor Dave Davis Conservative Burham and 132 Rochester Road Wouldham Burham Rochester ME1 3SH Councillor Mark Davis Conservative Cage Green 38 Old Hadlow Road Tonbridge TN10 4EY Councillor Mrs Trudy Dean Liberal Larkfield North 49 Offham Road Democrats West Malling ME19 6RB Councillor Tom Edmondston-Low Conservative Higham 19 Elgar Close Tonbridge TN10 4EA Councillor Benjamin Elks Conservative Medway 51 Hadlow Road Tonbridge TN9 1LF Page 5 4 Elected Party Ward Councillor Mrs Sandra Hall Conservative Aylesford North 42 Oaks Dene and Walderslade Walderslade Chatham ME5 9HN Councillor Steve Hammond Conservative Aylesford South 18 East Park Road Aylesford ME20 7NP Councillor Mrs Maria Heslop Conservative Vauxhall 37 Pembury Road Tonbridge TN9 2JB Councillor Nicolas Heslop Conservative Cage Green 37 Pembury Road Tonbridge TN9 2JB Councillor Simon Jessel Conservative Wateringbury Broomscroft 143 Cannon Lane Wateringbury ME18 5PQ Councillor David Keeley Conservative Snodland West 33 Godden Road and Snodland Holborough ME6 5HF Lakes Councillor Mrs Ann Kemp Conservative Downs and Great Reeds Mereworth Ford Lane Trottiscliffe West Malling ME19 5DP Councillor Steven King Conservative Snodland West 115 Holborough Road and Snodland Holborough ME6 5PD Lakes Page 6 5 Elected Party Ward Councillor Russell Lancaster Conservative Medway 25 Ridgeway Crescent Tonbridge TN10 4NR Councillor David Lettington Conservative Snodland East 65 Willowside and Ham Hill Snodland ME6 5QN Councillor Mrs Sasha Luck Conservative West Malling Waterlane Farmhouse and Leybourne Water Lane Chegworth Harrietsham ME17 1DE Councillor Brian Luker Conservative West Malling 14 Park Road and Leybourne Leybourne West Malling ME19 5HP Councillor Daniel Markham Conservative East Malling 13 Tassell Close East Malling ME19 6QB Councillor Piers Montague Conservative Kings Hill 2 Hailstone Close Hadlow Tonbridge TN11 0JY Councillor Liam (Lee) O'Toole Conservative Kings Hill 6 Offham Road West Malling ME19 6RA Councillor Mrs Anita Oakley Liberal Larkfield South Medway Lodge Democrats 16B The Ferns Larkfield Aylesford ME20 6NE Page 7 6 Elected Party Ward Councillor Mike Parry-Waller Conservative Larkfield North 22 Priestley Drive Larkfield Aylesford ME20 6TX Councillor Steve Perry Conservative Borough Green 14 Maidstone Road and Long Mill Borough Green Sevenoaks TN15 8BD Councillor Mark Rhodes Conservative Hildenborough 27 Hawden Close Hildenborough Tonbridge TN11 9BP Councillor Howard Rogers Conservative Hadlow and Cockle Oast East Peckham Hartlake Road Golden Green Tonbridge TN11 0BL Councillor Roger Roud Liberal East Malling 35 Cottenham Close Democrats East Malling ME19 6BY Councillor Miss Janet Sergison Conservative Hadlow and 23 The Maltings East Peckham Carpenters Lane Hadlow Tonbridge TN11 0DQ Councillor Tim Shaw Independent Borough Green Longwood and Long Mill 67 Sevenoaks Road Borough Green TN15 8AR Councillor Miss Sophie Shrubsole Conservative West Malling 8A Pump Close and Leybourne Leybourne West Malling ME19 5HH Page 8 7 Elected Party Ward Councillor Christopher Smith Conservative Hildenborough 43 Knowsley Way Hildenborough Tonbridge TN11 9LQ Councillor Ms Sarah Spence Conservative Vauxhall c/o Tonbridge and Malling Borough Council Gibson Building, Gibson Drive Kings Hill West Malling ME19 4LZ Councillor Allan Sullivan Conservative Aylesford North Wynstay and 21 Beresford Road Walderslade Kits Coty Aylesford ME20 7EP Councillor Mike Taylor Independent Borough Green 41 Maidstone Road and Long Mill Borough Green Sevenoaks TN15 8BQ Councillor Frixos Tombolis Conservative Higham 16 Priory Street Tonbridge TN9 2AN Councillor Ben Walker Conservative Ditton 190 Woodlands Road Aylesford ME20 7QF Councillor Trevor Walker Conservative Aylesford South 190 Woodlands Road Aylesford ME20 7QF Julie Beilby Returning Officer Page 9 This page is intentionally left blank Agenda Item 10 TONBRIDGE & MALLING BOROUGH COUNCIL COUNCIL 19 May 2015 Report of the Director of Central Services Part 1- Public Matters For Decision 1 CHANGES TO CONSTITUTION Members are asked to agree changes to the Constitution to set out the responsibilities of the new Cabinet Members, together with consequent changes to the terms of reference for Advisory Boards. 1.1 Cabinet Member portfolios 1.1.1 At Item 9 of the agenda, the Council will be asked to note the Leader’s appointments to the Cabinet and the portfolios they will hold. 1.1.2 It is proposed by the Leader to appoint Cabinet Members with responsibility for the following portfolios – Cabinet Member for Finance, Innovation & Property Cabinet Member for Housing and Environment Services Cabinet Member for Planning and Transportation Cabinet Member for Community Services Cabinet Member for Community Safety Cabinet Member for Economic Regeneration* *to be held by the Leader 1.1.3 As a consequence of the above appointments, it will be necessary to make changes to the existing Cabinet Member portfolios set out in Part 3 of the Constitution. Specifically, it is proposed to – (1) Merge the existing portfolios held by the Cabinet Member for Environmental Services and the Cabinet Member for Housing so as to create the new portfolio for the Cabinet Member for Housing and Environment Services; and Page 11 Council - Part 1 Public 19 May 2015 2 (2) Merge the existing portfolios held by the Cabinet Member for Leisure, Youth and Arts and the Cabinet Member for Communities and Health so as to create the new portfolio for the Cabinet Member for Community Services. 1.1.4 The other portfolios will remain unchanged. 1.1.5 The full responsibilities of the proposed new portfolios are attached as Annex 1. These have also been updated to remove reference to any obsolete policies. 1.1.6 It will also be necessary to make a minor amendment to the Executive Procedure Rules in Part 4 of the Constitution, to address an anomaly that arises from the Leader holding a Cabinet Portfolio. Currently the rules require that all Cabinet member decisions are counter-signed by the Leader and Chief Executive. It would clearly be inappropriate for the Leader to be required to counter-sign his own decisions, so it is proposed to amend this requirement so that decisions of the Leader need only be counter-signed by the Chief Executive. 1.2 Advisory Boards 1.2.1 It is proposed by the Leader to establish 5 Advisory Boards to support the new Cabinet Portfolios, as follows Communities Advisory Board Economic